Procurement & Logistics Officer This job has ended. You cannot apply anymore.

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Logistics
Posted on 16 Jun, 2021
Closing on 23 Jun, 2021

Job Description

Job Title:  Procurement & Logistics Officer (PLO) 
Department: Operation Department
Reports To: Senior Procurement & Logistics Manager
Location:  Aden, Yemen

PROGRAM SUMMARY
Yemen Communities Stronger Together (YCST) is a multi-year community-led program funded by the United States Agency for International Development (USAID) and implemented by Global Communities. YCST focuses on supporting local initiatives that mitigate conflict, strengthen social cohesion, promote the peaceful resolution of differences and, where feasible, capitalize on stabilization opportunities in the Yemeni governorates of Abyan, Aden, Hadramout, Lahj, and Taiz. The program also carries out regular and action-oriented learning and contextual analysis across all interventions to support adaptive management and enhanced outcomes.

ESSENTIAL DUTIES AND RESPONSIBILITIES 
The Procurement & Logistics Officer will prepare specifications, tender documents, and requests for offers for the supply of goods and services to meet the project’s objectives. He/she will be responsible for building and controlling the YCST Program’ database of contractors and suppliers and will monitor awarding levels on a quarterly basis for vetting purposes. He/she will also be responsible for ensuring program compliance with donor procurement rules and regulations. In particular, he/she will:

  • Initiate Invitations to Bid and collect quotations from suppliers as necessary.
  • Coordinate and liaise with all YCST Program departments in field and partner/implementing agencies to ensure the timely delivery of goods and services for the programs.
  • Provide advice on contract renewal/cancellation or extension of suppliers/contractors etc.
  • Ensure all procurement activities are fully and transparently documented through PRs, POs,
  • RFQs, Comparative Statements, Bid Analysis, Invoices, and Delivery Reports.
  • Control and manage all goods and supplies that are used by YCST Program Field Office to enable the effective, timely and cost-effective implementation of the programs. 
  • Updating of Vendor Database.
  • Ensure proper filing Management system
  • Follow-up with the finance section as well as vendors.
  • Obtain approval on procurement documents from concerned authorities.
  • Facilitate Procurement Committee.
  • Collect goods and petty purchases.
  • Ensure compliance with YCST Program’ and/or donor’s policies and procedures.       
  • Manage inventory system  
  • Develop, implement and maintain the logistics set up for YCST Program Office, being procurement, transport, and warehousing and fuel management. 
  • Monitor the use of vehicles and ensure adequate controls over the use and movement of all YCST Program vehicles including hired ones. Initiate procurement of spare parts for all YCST Program vehicles and ensure service dates are strictly adhered to. 
  • Coordinate with his assistant to manage all transport requirements including Vehicle log book (VLB) fuel, maintenance, servicing and ensuring that all vehicles are fully equipped with toolkits, First Aid kits, and other relevant equipment for the short or long journey.
  • Coordinate closely with the Admin. Officer and other program staff to ensure the accuracy of the YCST Field inventory database on a daily basis and prepare documentation/reports for internal use and submission to SPLM. Maintain and update all YCST Program assets by project code.
  • Directly supervise drivers managing their schedules.
  • As needed procurement officer will be expected to visit other field offices on a regular basis.
  • Carry of all the duties and responsibility, which will be signed by SPLM and DFA/COP.
  • Due to the nature of the organization’s activities, tasks mentioned above are indicative only and are subject to change. Others/additional tasks may be delegated to meet the organization’s objectives.
  • Directly supervise procurement and logistics assistant. 
  • Perform any other task assign by supervisor

EDUCATION and/or EXPERIENCE 

Bachelor’s degree in relevant field, minimum 1 Year to 2 Years relevant experience, very good organizational and communication skills, and teamwork oriented very good English language skills.

LANGUAGE SKILLS  

Fluency in written and oral English and Arabic or local language.  Must be able to read and interpret documents, and communicate with others as necessary to perform job duties effectively.  

WORKING CONDITIONS 

Normal office environment, However, due to the nature of activities and areas where we operate, you might have to work below normal/difficult working/travel/accommodation conditions. Able to work on a computer and operate a keyboard, for extended periods of time.  Able to work out of office location, at times at odd hours.  

DURATION

From July 2021 until April, 2022

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
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