Save the Children in Yemen is looking for eligible candidates for the position of

Title: Project Coordinator 

Term/Program: UNICEF EiE (Education in Emergency) project.

Location: Yemen –Ibb 

ROLE PURPOSE:  

The SCI Yemen has over 700 staff and 1500 volunteers and works in nine governorates in the north and south of the country through seven field offices and two sub-offices in addition to the Country Office in Sana’a. Save the Children Yemen seeks to recruit an education project coordinator for its UNICEF EiE (Education in Emergency) project.

The goal of the $9m, 21-month project is to provide quality learning opportunities for out of school children living in IDP sites. The program will be primarily based on SCI signature’s Accelerated Learning Program (ALP) and Basic Literacy and Numeracy (BLN) curricula, but it will also include the pilot of UNICEF newly developed Self-Learning Program (SLP). The project aims at supporting a total of X children in 4 governorates (Hodeidah, Hajjah, Taiz and Ibb) and activities will be implemented by SCI and its partners (SOUL in Taiz, SDF in Hajjah and LMMPO in Hodeidah).

The Program Coordinator will be responsible for overseeing the management of the project at governorate level and providing operational and technical support to SCI and partner’s staff. S/he is also responsible for project inputs, in consultation with the Senior Project Manager, to support program strategy, external representation and coordination with the project’s counterparts, UNICEF, Government authorities of Yemen, and at cluster level. 

The purpose of this position is to coordinate the implementation of the UNICEF Education in Emergencies (EiE) project and to ensure quality and timely implementation of all planned activities, in line with the given budget. The Program Coordinator will coordinate all program activities implemented by the UNICEF EiE project in the respective governorate to ensure quality, effectiveness and efficiency of SCI work. The coordinator will work closely with Senior Project Manager to give support and guidance to the strategic direction of the project S/he will also facilitate coordination with the partner, organize regular award review and conduct field visit, in coordination with Partnership Coordinator and PDQ education team. Details and scope of the role follow. 

SCOPE OF ROLE: 

Reports to: Senior Project Manager 
Staff reporting to this post: Education Officer, Data Management Officer.

KEY AREAS OF ACCOUNTABILITY:

Planning

• With the support of the Senior Project Manager, to oversee the technical implementation of the project activities at governorate level and ensure the timely delivery of the project’s activities with quality.
• Develop weekly and monthly work plan for the project, and support Project Officers in preparing individual weekly work plans and review their performance on weekly and monthly basis. 
• Actively contribute to the procurement planning and follow up its Procurement Requests avoiding potential delays in coordination with respective operational and technical departments.
• In collaboration with the Senior Project Manager and Project Officers, to develop detailed implementation plans and ensure that the plans are being implemented according to budget, time and quality parameters of Save the Children SC.
• In coordination with Finance departments and consultation with the Senior Project Manager, monitor financial and accounting transactions making sure everything in line with budget, and reported in time and according to UNICEF and SC relevant templates and system.  
• Ensure that activities are appropriately planned and that delays and constraints are documented on a timely basis and that solutions identified and challenges beyond them are escalated to the Senior Project Manager.
• Develop weekly transportation and field trips plans and supervision checklists and reports in advance of the trips and report back to the Senior Project Manager.

Program design management and reporting

• Oversee the overall project implementation plan, coordination with other sectors and reporting of the project. 
• Develop, Implement and monitor quarterly, monthly and weekly activity plans to achieve expected results, this includes planning of activities, budget and procurement in coordination with PDQ Education team.
• Coordinate with Field Office (FO), Award, MEAL and Education Program’s other projects’ technical coordinators and officers to ensure the high quality of program deliverables. 
• In collaboration with the Senior Project Manager, to lead the project’s strategic, technical, financial, and operational planning, including the annual work planning process and development of an appropriate exit strategy
• Oversee the timely and quality submission of all deliverables to the Senior Project Manager, including monthly, quarterly and annual narrative progress reports, annual work plans, performance indicators, and regular results reporting as needed in addition to overall quality control.
• Play a leading and substantive role in developing and implementing program activities.
• Ensure all pending deliverables and tasks are completed in time.
• Work in coordination with the Senior Project Manager, Ministry of Education (at national, governorate and district level as needed) to ensure that all the reset plans actions and recommendations are implemented in time.
• Support on preparation of annual project documents such as annual implementation plans, MEAL plans, budgets and budget narratives.

Coordination and representation

• Coordinate with relevant local authorities, FMCs, community leaders, and other relevant key stakeholders such as INGOs, local NGOs, and community-based organizations in the implementation of the project
• In collaboration with all relevant education personnel, engage with children and adolescents to effectively monitor the implementation and impact of the EiE project on children’s issues, including issues of education access and quality.
• Pursue and promote the principle of multi-sectoral integrated programming both within SC and with other development agencies working in Yemen.
• Foster collaborative, transparent and accountable relationships with partners.
• Use negotiation and conflict resolution skills to support positive outcomes of the project.
• Represent Save the Children in a professional manner in programming matters with MoE, MoSAL, MOPIC, Protection and Education cluster, INGOs/NGOs and communities and participates in relevant meetings with these partners.
• Collaborate with PDQ, SC’s different departments and thematic sectors, and other team members to ensure synergies and consistency in our programming approaches.
• Work closely with the Education Cluster coordinators to ensure all the EiE education interventions and activities are reported and represented at the Yemen Education Cluster level.

People Management ,development and capacity building

• With guidance with Senior Project Manager, strategically plan staffing needs to implement the program, supporting the timely recruitment, orientation, and training of new staff as required especially for project officers, assistants and the community volunteers.
• Develop HR, procurement, travel plans and collaborate with relevant function for execution. 
• Technical management and supervision of the Project’s Officers to ensure that they have clear objectives and received meaningful feedback on their performance
• On job support and training for the Project’s Officers and Assistants and with the support of the Senior Project Manager ensure they are supported to undertake regular EiE and other technical trainings on education.
• Develop a clear detailed implementation plan of the project outlining clear roles and responsibilities for the Edu team members with timelines. 
• Provide technical and operational support to the Education Officers, Assistants and volunteers.
• Facilitate training for staff according to identified and prioritized needs.
• Ensure staff and volunteers understand Child Safeguarding policy and report any concerns.
• Give constructive feedback to team members especially the direct reports in order enhance capabilities and responsibilities of the team.
• Work to ensure that the workplace is inclusive, and the talents of individuals are guided to achieve synergies and individuals and organizational success.

Monitoring, Evaluation and Accountability and learning

• Lead project coordination meeting with relevant team members to monitor the progress, identifying actions and adapting the work plans on bi-weekly/ monthly basis.
• Support drafting and finalization of the MEAL deliverables (Monthly report. MEAL plans, baseline & end line reports, jointly with MEAL team. 
• Working closely with MEAL team, implements M&E systems in project sites s/he is responsible for and ensure that the agreed tools are used properly.
• Conduct regular field monitoring visits according to requirements and plans, ensure quality of Save the Children’s program reporting and flag any concerns to the Senior Project Manager.
• Support the Project’s Officers and the data management staff to ensure that the project has reliable, verifiable and timely data.
• Coordinate for regular and timely updating of the Project’s data on the SC online IMACT system and offline IPTT and MEAL plan.

General

• Comply with Save the Children’s policies and practices with respect to Child Protection and safeguarding, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Be able to access and analyses key issues in the humanitarian situation and formulate actions around them.
• Actively engage in disaster coordination mechanisms and interagency cooperation; support the development of an organizational response based on an understanding of the contexts.
• Take appropriate, coordinated, and consistent actions to handle situations of personal risks and risks for others.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a global scale

Collaboration:

• Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
• Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust. 
• Invests time and energy to actively develop self and others to help realize their full potential, and to build the organization’s capability for the future. 

Creativity:

• Applies the required technical and professional expertise to the highest standards; promotes and shares best practice within and outside the organization. 
• Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments. 
• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization. 

Integrity:

• Honest, encourages openness and transparency, builds trust and confidence.
• Displays consistent excellent judgement.

QUALIFICATIONS AND EXPERIENCE

Essential:

• Qualified Education professional with 5-year experience in managing and implementing complex Education programs (preferably in an emergency field) or with similar number of years on experience in education in emergencies programming especially on Non Formal Education
• A minimum of a bachelor’s degree in Education, Sociology, Community Development, Disability Inclusion, Social Policy and Planning.
• Proven expertise in some of the following areas: community development (including mobilization and planning), teacher training and mentoring, Basic Numeracy and Literacy/Accelerated learning.
• Proven experience in planning and coordinating programs in complex conflict settings
• Experience in the development of program manuals and guidelines
• Experience of networking and working collaboratively with other development partners
• Excellent training and facilitation skills
• Excellent written and oral communication skills in both English and Arabic
• Excellent interpersonal skills and capacity to work within a team
• Capacity to work under pressure
• Computer skills in word and excel, preferably full Microsoft Office Suite
• Commitment to the aims and principles of Save the Children. In particular, a good understanding of the Save the Children mandates and child focus and an ability to ensure this continues to underpin our support

Desired:

• Sound knowledge of Child Protection principles, policies and programs
• Experience working with children in the following contexts: disability programs (including referral mechanisms and case management), non-formal education, formal basic education, student councils/clubs, girls’ clubs etc.
• A sound understanding of MOE systems and programs coupled with experience of working with MOE and other government agencies at both national and sub-national levels

Additional job responsibilities

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.  

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 
We are looking for both men and women from Yemen with enthusiasm and commitment to improve the protection and promotion of the rights of all children and to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.”

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”