Ended Supply Assistant

The Job

TITLE: SUPPLY ASSISTANT

HAJJAH - YEMEN

THE ORGANIZATION

Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association: http://www.handicap-international.fr/en/s/index.html

GLOBAL OBJECTIVE OF THE POSITION

Based in Hajjah under the direct management of the Supply Officer, organize and ensure an efficient logistical support in the base and check the follow up of all HI Supply Chain procedures (Procurement management, stock management, transport management).

  • Support the Supply Officer in the following field of activities:
  • Procurement Management (PSRs, PFUs, CFU, contracts, reporting, …);

HIERARCHICAL RELATIONSHIPS

Line manager: Supply Officer

Line manager+1: Logistics Manager

Supervision: Daily workers (occasional)

RESPONSIBILITIES AND TASKS DESCRIPTION

  1. Ensure a good application of HI procurement procedures:
  • Carry out on a daily basis the administrative processes of logistics (edition of purchases documents, procurement process documents, PFU, filing and administration…).
  • Maintain good communication lines within the Logistics team and different departments.
  • Report, Audit and Administer in collaboration with the logistics team.
  • Perform daily printing, scanning and auditing of files.
  • In link with Supply Officer edit a weekly activity report and forecast (Procurement and PFU) to send to Logistics Manager and Logistics coordination Team
  • Support Supply Officer on establishment and editing of framework contracts, monthly PSR, market assessment, prices catalogue creation and supplier list.
  1. Management of purchases:
  • Ensure that the collected documents are compliant with HI procedures: supplier stamp, signature...etc.
  • Make sure HI procurement rules are respected
  • Support Supply Officer when requested to manage high amount PSR in link with Logistics coordination team
  • Ensure packing list and waybill for the items sent to HI projects are issued and properly used.
  • Assure PFU for Hajjah base (purchases follow-up) is updated on a daily basis and share with Logistics coordination team
  • Support supply officer when requested to manage Contract and framework agreement follow-up for Hajjah base and update it on a monthly basis.
  • Prepare the weekly treasury plan for all payments including the monthly, weekly...etc, under the supervision of the line manager and send request to Hajjah Finance Department.
  • Assure that all purchase files are completed
  • Assure that all supply follow up documents are well updated (CFU-PFU) and send weekly to Logistics coordination team.
  • Report any difficulty/issue with supplier to line manager
  • Work on market assessment with purchaser and provide a catalogue and detailed price list when requested by line manager

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

JOB CHARACTERISTICS / REQUIREMENTS:              

Qualification

  • University degree in logistics or supply Chain or similar field

Experience

  • 1-3 years work experience in a similar field with INGOs is essential

Skills and Competencies

  • Fluent in written and spoken English and Arabic mandatory
  • Strong interpersonal and intercultural skills
  • Strong communication, presentation and reporting skills
  • Strong organizational skills
  • Global knowledge on Humanitarian principles, protection mainstreaming, is desirable

Willingness and ability

  • Travel in and around Hajjah and other governorates on occasion, stay overnight outside of Hajjah City (where operations are presently based) as field movement requires

Note that this job description must remain flexible, to respond to additional tasks or changes as identified by the line manager.

Job Conditions

  • The salary will be defined according to HI’s existing salary scale
  • Based in Hajjah, with frequent movements to the field
  • 30 day leave/year + benefits (transport allowance, health insurance, life insurance)
  • The working hours are the following: 8:00 to 16:30 (with 30 minutes lunch break) from Sunday to Thursday.
  • Note that working time can go up to 48 hours per week (according to the Yemen labor law) if it is required by the volume of activities and by the line manager.   
How to Apply
  • Interested candidates may please send their CV with cover letter in English, with the reference in the email subject: YEME/HR/2019/PROG/SUPASSIST/HAJJAH+ Applicant full name
    Deadline for applications is 11:30 pm on 13 July 2019
  • Please address all applications to: jobs@yemen.hi.org
  • Please note that only shortlisted candidates will be contacted. 

Handicap International, is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates, including persons living with disabilities, to apply to become a part of our organization. Please note that only shortlisted candidates will be contacted.

  • Employer: Handicap International
  • Category: Development/Non-Profit
  • Location: Hajjah
  • Posted on: 23 June 2019
  • Deadline: 13 July 2019

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