Grants Fund Assistant
Job Title: Grants Fund Assistant (GFA)
Department: Program Department
Reports To: Grants Fund Officer
Location: Aden, Yemen (with possibility of travel)
Yemen Communities Stronger Together (YCST) is a three-year, multi-million US Dollar, a community-led program
funded by USAID and implemented by Global Communities (GC) in seven governorates in Yemen (tentatively in
Aden, Lahj, Abyan, Taiz, Sana’a, Ibb, and Dhamar). The purpose of YCST is to support local-level initiatives that
mitigate conflict, strengthen social cohesion and promote the peaceful resolution of differences. To reach its goal,
YCST will engage communities in an inclusive approach through Participatory Action for Community Enhancement
(PACE) Mode to identify and implement service delivery and conflict mitigation projects, build the capacity of
formal and informal local leaders, organizations, and networks to serve as neutral arbitrators and peace builders
that can meet community and constituent needs that will serve to reduce localized conflicts, and provide stability.
The program will also carry out regular and action-oriented learning and contextual analysis across all
interventions to support adaptive management and enhanced outcomes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Grants Fund Assistant will support in sorting out all issues related to subaward management. With the support of Grants Fund Officer (GFO). S/He will support, manage subawards and ensure that implementing sub-partners are compliant with USAID rules and regulations. In addition, this role will work closely with program teams during implementation and closeout of the subgrants/subawards. The Grants Fund Assistant, in collaboration with Grants Fund Officer, will advise staff on contractual and grant issues, USAID regulations, and Global Communities internal policies and procedures that are related to subaward management and risk mitigation in the high-risk working environment.
The Grants Fund Assistant is responsible for the following:
- Manage the grant application, review, and approval, implementation, and close out processes under supervision of Grant Fund Officer (GFO).
- Match sub-awardee liquidation documentation with grant manual in compliance with USAID rules and regulations and ensure that donor approval is obtained.
- Supervise and support GFO to ensure that grants activities are in compliance with USAID regulations, program, and Global Communities internal policies, and procedures.
- Ensure having good achieving system for all subawards files
- Coordinate closely with GFO to ensure that the grant's activities are in line with the YCST implementation plan.
- Keep close coordination with GFO of Grants and Contracts for all issues, and matters related to grants program.
- Review sub-awardees, advance and liquidation requests, and coordinate with finance & program team for processing and problems solving if any.
- Support sub-awardees in implementing the program activities and provide guidance for keeping and monitoring program assets and inventory.
- Monitor grant activities during their implementation to ensure on-time and high-quality delivery of goods and services; provide continuous assessments of grantee performance against project objectives, and keep continued reporting to Grants Fund Officer.
- Develop, manage, and monitor subaward with support of GFO.
- Perform other tasks as assigned by supervisor.
EDUCATION and/or EXPERIENCE
- Bachelor’s degree in business administration, social sciences, Accounting or any related field.
- At least One (1) years of work experience in similar donor-funded programs managing subawards or finances
- related to subaward management for humanitarian aid or development programs. Prior work on USAID
- subgrants programs experience required;
- Thorough knowledge of USAID procurement policies, procedures, and 2 CFR 200 requirements;
- Demonstrated ability to form effective and productive relationships with stakeholder counterparts, in order to achieve program objectives.
- High degree of accuracy and very strong attention to detail.
- Understanding the full life cycle of an award.
- Fluency in oral and written English and Arabic required.
- Capacity building experience with nascent organizations and understanding of institutional, and organizational development preferred.
Normal office environment, however, due to the nature of activities and areas where we operate, you might have to work below normal/difficult working/travel/accommodation conditions. Able to work on a computer and operate a keyboard, for extended periods of time. Able to work out of office location, at times at odd hours.
From July 2019 until May 15, 2021.
- The application should consist of a one-page cover letter and detailed resume or CV. The cover letter should include the applicant’s earliest date of availability to begin work with the program. Resume or CV should include the applicant’s detailed work and educational history.
- Applications should be submitted to https://podio.com/webforms/21631009/1506207
- The position is open until it is filled.