Internal Audit and Compliance Manager
Job Title: Internal Audit and Compliance Manager
Location: Aden, with travel to Sana’a and field sites
Term: 12 months
Reports to: Country Director
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.
The IRC Yemen began its programs in October 2012. Currently IRC Yemen is operating in eight governorates in the south and north of Yemen through direct programming and through a local partnership in Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender and Women Protection and Empowerment
The Internal Audit and Compliance Manager will support the Country Director to deliver on the compliance and internal audit functions of IRC Yemen, ensuring that IRC Yemen’s programs, including its sub-grantees/partners, are fully compliant with IRC’s and its donors’ rules and regulations. This will be achieved through the systematic examination and evaluation of the adequacy, reliability and effectiveness of internal policies and procedures, and the extent to which established internal controls are complied with. Where weaknesses in controls or application of controls, are identified, the Internal Audit and Compliance Manager will recommend action to remedy the situation.
Where country staff are charged with implementing control policies and processes that are under the authority of the central owners of these controls (for example, GSC, AMU, HR Finance, IT), the role of this position will also be to coordinate the implementation of these controls within the country in a risk-based, comprehensive and coordinated manner, not to exercise superseding authority over the interpretation and enforcement of these policies and procedures.
In collaboration with country leadership and the Ethics and Compliance Unit (ECU) as needed, the Internal Audit and Compliance Manager will work with colleagues and field offices to create a culture reflecting the high ethical standards of IRC. The position will ensure that the IRC Ethics Hotline is accessible and known to all staff and partners. If an allegation of fraud, waste, or corruption is made to the Internal Audit and Compliance Manager, he/she will inform the ECU immediately – and act as the main liaison for the country program with ECU, keeping the CD fully informed, as appropriate in the case of a resulting investigation.
Internal Controls and compliance
- To monitor the country program’s adherence to IRC procedures and policies in relation to Supply Chain, Finance, HR and Programs as set out in relevant IRC manuals and guidelines.
- To be familiar with relevant donor rules and regulations in relation to Supply Chain, Finance, HR and Programs as set out in grant agreements.
- To be aware of IRC and donor fraud and anti-corruption policies, and lead the effective communication of these policies to staff and partners/sub-grantees.
- To prepare, based on risk assessment, and agree with the CD an Internal Audit plan.
- To lead on the implementation of internal audits at both country head office and field office(s) based on the agreed Internal Audit plan, with particular emphasis on:
- transaction testing,
- cash management,
- float transaction testing,
- program trainings,
- asset management,
- stock keeping,
- human resources management, and
- general donor compliance.
- To review and report on the adequacy and effectiveness of IRC Yemen’s and its partners/sub-grantees systems and internal policies and procedures, assessing the extent to which these controls offer adequate protection against error, fraud and loss of all kinds.
- To review and report on the extent to which those internal policies and procedures are complied with, including conducting walk-throughs and tests that systematically assess whether systems and controls are operating as per policies, procedures and donor regulations.
- Where weaknesses in controls or application of controls are identified, to recommend action to remedy the situation to the CD and ensure appropriate reporting to central risk owners to ensure central support for country level remediation and also to support enterprise risk management.
- To produce weekly activity reports to the Country Director.
- Ensure timely escalation of significant findings or knowledge/suspicions of fraud, waste, and corruption to the appropriate functions at IRC HQ in New York.
- Conduct any ad-hoc internal audit and compliance investigation assignments as requested by the Country Director or ECU.
- Support IRC Yemen’s staff to enhance their knowledge, understanding and consistent application of IRC and donor policies.
- Document any obvious successes, useful practices, and challenge/learning areas for the purposes of institutional learning.
Misconduct Allegations and Investigations
- Contribute to investigations on a case by case basis under the guidance of ECU. This may include the below:
- Undertake investigations of alleged fraud, waste, financial corruption, ensuring objectivity, impartiality and fairness throughout investigative processes in accordance with generally recognized international investigative standards and IRC guidelines;
- Prepare reports and ad hoc briefs pertaining to investigations in coordination with ECU;
- Undertake investigation assignments in the local area at the direction, and in coordination, with ECU, keeping country and regional management fully informed consistent with any investigation confidentiality constraints;
Training and Prevention
- In coordination with and under the guidance and direction of ECU, act as focal point for IRC- ECU and donor fraud and anti-corruption policies and lead effective communication and training of these policies to staff.
- Coordinate and support training and workshops to IRC staff in collaboration with AMU, ECU and HR on ethics and compliance, in particular IRC Way and IRC Code of Conduct.
- Carry out regular spot checks in all IRC field offices and, as required, sites of direct implementation.
- Ensure a robust and comprehensive complaints mechanisms is put in place to receive complaints and respond in a timely way to allegations related to fraud, waste, or corruption.
- Manage the staff of the Internal Audit and Compliance Unit so that its objectives are met, staff are properly performance managed and that staff capacity is built.
- Assess risk management approach and practices to ensure that risk management processes are effectively embedded throughout the country program. This should include leading the development and regular review of a risk register.
- Perform other tasks as requested by the Country Director.
Key Working Relationships:
Position Reports to: Country Director
Position directly supervises: None (at least initially)
Indirect Reporting: Ethics Compliance Unit (ECU)
Internal: HQ and Regional counterparts in Global Supply Chain, HR and Finance
Education, Knowledge and Experience
- A Bachelors degree in Accounting, Business Administration, Commerce or Finance.
- At least 5 years finance experience with a minimum 3 year in Audit and Compliance;
- Experience working with INGOs, in the development / humanitarian sector, with knowledge of donor rules and regulation;
- Good interpersonal and team building skills and knowledge of participatory approaches
- Fluency in English. Excellent oral and written communication skills.
- Willingness to travel in remote and conflict affected areas
- Self-motivated, honest, highly responsible, and punctual
- Ability to work both independently and as part of a team
- Flexibility, adaptability, culturally sensitivity, sense of humor
Standards of Professional Conduct: The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances
Qualified and Interested individuals are required to apply for this position via the IRC Career at the following link: https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=5232
Deadline for Applying: July 17, 2019.
Only shortlisted candidates will be contacted.
IRC is an Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.