Ended Programme Officer
Diakonie Katastrophenhilfe (Diakonie Emergency Aid, DKH) Yemen Office
Diakonie Katastrophenhilfe (DKH) is a German non-government organisation that renders humanitarian aid in 36 countries across the world. DKH supports people who are affected by natural disasters, war and displacement and who are not able to cope on their own in the emergency situation they find themselves in. The work is guided by the Humanitarian Principles and the Core Humanitarian Standards (CHS). It is DKH's approach to work through a global network of partner organisations. DKH is part of the Evangelisches Werk für Diakonie und Entwicklung e.V. (EWDE), one of the biggest welfare institutions in Germany.
DKH provides technical and other backstopping support to all partner organisations within its area of responsibility. It also continuously aims at increasing and further strengthening relations with local partners on the ground and building their capacities. For this purpose, in addition to project and program support, DKH has launched a partner-tailored regional Capacity Building programme, targeting all strategic partners.
PURPOSE OF ASSIGNMENT
While DKH is not planning to directly implement humanitarian projects, it wants to ensure that the partner organisations in Yemen have the administrative and technical capacities to implement their projects and programmes according to highest quality standards possible. DKH wants to ensure that the humanitarian response in Yemen is meeting expectations in all relevant aspects, that DKH can fully rely on the partner organisations, and an added-value becomes visible through the own presence on the ground.
The Programme Officer plays a key role in providing technical, administrative as well as other backstopping to the partner organisations. It is a continuous effort to increase and further strengthen relations with the local partner organisations and building their capacities while ensuring quality standards.
In June 2019, DKH has successfully registered in Yemen to work with government agencies, national partner organisations, and the wider humanitarian community to provide emergency response and resilience building initiatives across the country.
DKH is now implementing a pilot initiative for the provision of life-saving emergency response with selected civil society organisations in Yemen. DKH is operating from its offices in Sana’a and Aden.
DKH recognises that there is active conflict in parts of the country and a possibility for further expansion of the conflict and violence into other areas. Staff must comply with all DKH security policies and procedures. Security will be thoroughly discussed during the interview process.
Location: Aden, with frequent travels to cluster / humanitarian hub locations in accessible governorates and Sana’a.
Working under the supervision of the Country Representative, the following tasks shall be fulfilled:
Program Management Support
- Support and advise local partners throughout all stages of the project cycle, from design and planning to implementation and closure;
- Coordinate the Monitoring and Evaluation of projects through field visits and remotely for a successful and smooth implementation;
- During monitoring visits to projects implemented by local partners, advise or support the partner in managing records, files, folders, and other project documentations, as necessary;
- Ensure all projects are implemented according to logical framework analyses, work plans and budget;
- Ensure that partner reports are prepared in accordance with the requirements and regulations of third party donors and DKH;
- Oversee reporting schedules and supervising the development of narrative and financial reports;
- Follow-up the administrative and other preparatory work for the planning and implementation of project components including procurement procedures, documentation, financial and work planning of partners;
- Organise and participate in donor monitoring visits to projects;
- Draft quarterly or monthly progress reports to be submitted to DKH HQ, indicating project status and planned versus actual comparisons including target figures and photo documentation;
- Identify gaps and challenges in the management of projects and actively supporting or advising local partners in undertaking action for their improvement;
- Ensure that cooperation agreements are signed upon approval of proposals and all relevant documentation (admin/finance, logistics, etc.) are obtained from the donor and adequately filed;
- Support in developing and revising finance plans;
- Plan, coordinate and evaluate the operational and project budgets and producing monthly, quarterly and annual financial reports, as required in agreements and according to DKH format;
- Ensure that local partners are oriented in terms of DKH and donor regulations;
- Observe that effective, transparent and responsive compliance mechanisms are in place.
Planning, Coordination & Quality
- Support the development of country strategies and annual action plans, where appropriate;
- Liaise with DKH HQ and, whenever needed, third party donors on field level regarding project matters;
- Promote collaboration of all stakeholders of DKH in the field, from staff of DKH and local partners to target communities and other aid agencies and institutions as well as local authorities active in the same area of operation;
- Attend cluster coordination meetings in sectors that are relevant to DKH sectors of operation, when possible, and assisting local partner organisations to attend these meetings regularly and independently;
- Line manage a team of 3-4 DKH cluster representation assistants who will report to and from cluster and working group meetings attended at hub levels;
- Provide information to coordination platforms and networks, wherever needed.
- Continuously analyse the humanitarian context and ensure programmatic development according to the yearly action plans;
- Observe that topics and quality aspects in which DKH is specialised are fully reflected in the cooperation with the partner organizations and their DKH-funded programs and projects;
- Liaise with the partner organisations in order to reflect recommendations of evaluations and transfer lessons learnt and examples of good practice during the development of new programmes and projects.
- Assess organisational capacity of local partner organisations and identify capacity building needs in close cooperation with the partners;
- Design and manage capacity building programmes.
Other tasks, as necessary
DKH reserves the right to alter the responsibilities according to programmatic demands and needs in line with the objectives of the country programme.
QUALIFICATION, EXPERTISE AND SKILLS
- At least 3 years of experience in managing and/or coordinating projects in the field of humanitarian assistance, preferably in the region;
- University degree (or comparable work experience) in a relevant field;
- Sound knowledge of and skills in project cycle management, needs assessment, project planning, proposal writing, and monitoring & evaluation; incl. extensive experience in grant management, especially the revision and control of related reporting;
- Experience in emergency relief, with special emphasis on the following sectors: Protection, Cash Based Assistance, Livelihoods, Psychosocial Support (other relevant experience can be considered);
- Knowledge of and experience in rules and regulations as well as implementation of back donor funded projects, especially ECHO and German Federal Foreign Office;
- Experience in working through local partner organizations based on equal partnership principle and in providing them technical and other backstopping support;
- Experience in communicating in a professional way with donors and other stakeholders in a politically and culturally sensitive environment;
- Good understanding of humanitarian principles and other key principles of international NGOs including accountability, impartiality, neutrality, independence;
- Languages: Fluent in written and spoken English and Arabic. German is a strong asset;
- Excellent coaching and mentoring skills, ability to listen, to organize and to present information, views and concepts in a concise, understandable and interesting way for a variety of audiences, both written and oral;
- Experience working in different cultural work environments & ability to perform tasks with sensitivity to the local culture, to interact effectively and professionally with persons from diverse cultural, socio-economic, educational, ethnic and professional backgrounds;
- Experience in working in fast changing contexts of sensitive political nature while remaining organized, detail oriented, and able to work under pressure with minimal supervision;
- Proactively working with excellent problem-solving skills;
- Team player with outstanding personal attitude: especially sense of responsibility, diplomacy, concern for quality, result orientation;
- Outstanding personal values: integrity, commitment, respect for diversity, patience, and sense of humour.
ACCOUNTABILITY TO BENEFICIARIES
DKH team members are expected to support all efforts for increased accountability towards the beneficiaries while actively engaging communities as equal partners in the design, monitoring, and evaluation of projects.
Please apply by sending your CV and motivation letter to:
“Please mention the Position and Duty Station on your email Subject”