Ended Programme Policy Officer (Risk and Compliance)
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
3 or more years of relevant work experience with an advanced educational degree in a relevant area of expertise OR 5 or more years of relevent experience with a first university degree with relevant years of experience (Administrative/Assistant/Secretariat work experience is not considered, except for years holding Associate positions or above (UN equivalent grade G-6 or above), in which case each year is counted at 50%).
- · Fluency in English (level C written and spoken).
- · Fluency in Arabic (level C written and spoken).
- · Yemeni citizenship.
Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving Lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
In 2019, WFP is scaling up its Yemen operations aiming to provide 12 million people with monthly food assistance through direct food distributions, vouchers or cash and nutritional support to nearly 3 million pregnant and nursing women and children under 5.
To provide support to policy and programme activities that effectively meet food assessment needs, and Comply with caproate requirement.
- Contribute towards the development of a wide variety of projects, plans and processes, ensuring alignment with wider programme policies and guidance.
- Provide project management support to specific and defined programmes and projects of considerable size/complexity, ensuring a coordinated approach with wider programmes that complies with WFP standards and procedures.
- Develop and coordinate data gathering and monitoring systems ensuring that rigorous quality standards are maintained.
- Research and analyse a range of policy and operational issues to inform the development of policies, programmes and activities.
- Liaise with internal and external counterparts to ensure effective collaboration, monitor ongoing projects and highlight potential risks to project delivery.
- Support the identification, development and management of potential partnerships to collaborative working leading to improved food assistance packages.
- Support the capacity building of WFP staff, partners and national government to prepare for and respond to food assistance needs, e.g. through providing inputs into training materials.
- Guide and supervise more junior staff, acting as a point of referral and supporting them with analysis and queries.
- Work with R & C Team members, and with Technical Heads of Unit/Area Office to develop appropriate Governance Structures and Systems, and monitor/report compliances by staff and WFP partners/suppliers
- Review systems and processes in consultation with Technical Heads of Unit/Area offices and advise the extent which WFP’s Accountability and Transparency frameworks are integrated
- Assess and report the extent to which the “Three (3) Lines of Defense” are integrated into the roles and responsibilities of Line Managers (Technical Heads of Unit/Area Offices) in WFP Yemen
- Develop a tracking and follow up mechanism for Agreed IA Actions and ensure regular updating in TeamCentral, with detailed narrative notes for review by Audit Committee and IA
- Undertake regular review of Internal Systems (Internal Controls, Management Systems and Work Processes) to determine adequacy, effectiveness and functionality
- Oversee the development of business process models in coordination with the Process Specialist and ensure a well-managed implementation of the Ethics Policy, Policy on Sexual Exploitation and Abuse, all other Policy frameworks including compliance with Corporate requirements/standards
- Provide field offices/CO-Units oversight support and ensure correct application of UN/WFP policies, rules, regulations, and procedures in support of operational efficiency.
- Carry out periodic/ad-hoc reviews independently, or together with relevant managers to assess the adequacy and effectiveness of Internal Control Systems in order to mitigate operational, financial, fiduciary and strategic risks in the planning and implementation of projects at field level.
- Working with the ERM Focal Point, ensure adequate technical advice and guidance are given to field offices and CO staff on risk identification and implementing mitigation measures in order to maintain a credible control environment.
- Revise, update and/or develop Compliance review tools/checklists based on policy documents for field offices, and CO-Units in order to ensure consistency with the changing compliance landscape.
- Carry out regular visits to FOs/SOs in a bid to create greater awareness and understanding of compliance work, clarify and give guidance on the correct application of programming tools(Reference PGM, M & E and other policy tools, best practices and procedures in order to maintain compliance standards.
- Articulate and advise necessary actions on risk and compliance vulnerability.
- Coordinate External Oversight Missions/Internal Audit Missions TO YECO.
- Any other business/assignments deemed necessary by Head of Unit or CO Management.
- Has taken leadership of implementing programmes.
- Has provided input into policy discussions and decisions.
- Obtains a Membership of the Association of Certified Fraud examiners.
- Passion to deliver high quality output, meet timelines and critical thinking with a leaning toward Internal Controls and process improvement
- Training in Enterprise Risk Management Skills.
- Ability to multi-task in a challenging work environment, and deliver results within agreed time lines.
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
|Capability Name||Description of the behaviour expected for the proficiency level|
|Programme Lifecycle & Food Assistance||Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.|
|Transfer Modalities (Food, Cash, Voucher)||Demonstrates ability to analyse and consolidate quantitative and qualitative information from different sources (e.g., market studies) to inform transfer modality selection and programme development.|
|Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.)||Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.|
|Emergency Programming||Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches.|
|Strategic Policy Engagement w/ Government||Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes.|
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