Ended Compliance Officer

The Job

Compliance Officer

Location: based in ( Sana'a) with regular visits to targeted districts as needed. 

Reporting to: Finance & Operation Manager

Published Date: 05 September, 2019

Contract Duration: 7 Months , possibility of extension

Contract type: Full time contract

The National Foundation for Development and Humanitarian Response (NFDHR) is a not-for-profit and non-governmental organization (NGO) that was established June 2012 in Yemen. Our vision is a peaceful and stable Yemen free of poverty, in which all people have equal access to basic needs and human rights, and our mission is to provide an integrated humanitarian and development response to aid Yemen and other conflict-affected countries through a professional, neutral, and transparent approach.
We aim to achieve our overall vision and mission by working to enhance local communities' development and stability through identifying structural causes of poverty, raising awareness, increasing access to basic services, and focusing on building citizens' capacities, especially women and youth, so as to enable their participation in the decision-making process that leads to sustainable development and a peaceful society within their developing and conflict-affected countries. NFDHR aims to accomplish these goals through its seven core programs: Food Security and Livelihoods (FSL); Water, Sanitation, and Hygiene (WASH); Health and Nutrition; Education; Gender and Protection; Shelter and Non-food items (NFIs); and Peacebuilding and Governance.

Compliance Officer Job Description

The Compliance Officer is responsible for reviewing and evaluating compliance issues/concerns within NFDHR. S/he ensures the Board of Trustees, management and employees are in compliance with the rules and regulations of regulatory agencies, that NFDHR policies and procedures are being followed, and that behavior within NFDHR meets the organizations’ standard of conduct. The Compliance Officer reports directly to the Finance & Operation Manager. This position is full-time, based on a 40-hour work week, but varies from week to week as humanitarian need constantly oscillates according to the unstable conflict environment and funding availability.

Main Tasks

Technical Support and Management:

  • Examine and evaluate the safety and efficiency of the accounting, financial, procurement, and human resources systems applied by NFDHR and improve the efficiency of these systems at appropriate costs.
  • Prepare and conduct a weekly /monthly compliance review plan for all financial accounting systems, processes, human resources and documents where you may request detailed information and even specify the assets and liabilities of the institution.
  • Organize the review of compliance in such a way that it neither affects daily work nor delays the completion of transactions.
  • Determine the extent to which employees comply with established plans, policies and administrative procedures.
  • Validate the integrity of the information provided by the organization's MIS
  • Review and assess the adequacy and effectiveness of the internal control system to minimize internal risks.
  • Review the means to ensure the integrity of NFDHR’s assets and verify the actual presence.
  • Determine the reliability of the financial system and financial statements.
  • Conduct regular and periodic reviews of various activities, and report findings and recommendations.
    • Prevent accidental and unintentional errors and take the necessary measures.
    • Evaluate performance efficiency in relation to the tasks assigned to the staff.
  • Make recommendations to improve plans, systems and policies.
  • Conduct internal audits of NFDHR’s final accounts as a whole and submit them to the CEO, Deputy Finance Director, and the Board of Trustees for approval
  • Submit external audit reports
  • Save and archive all reports, records and technical documents for NFDHR.

Coordination and Representation:

  • Prepare a review work plan for the financial, administrative, procurement and human resources systems, according to the compliance review manual, which should be prepared by the auditor and approved by the management to ensure the proper functioning of the institution.
  • Ensure that the various departments comply with rules, regulations, instructions and procedures and verify their adequacy
  • Participate in the inventory committees as an observer and periodically review the treasury’s records and accounts, inventory the fixed and movable assets, and report the result of the inventory to the Chief Executive Officer and Deputy.

The role of the Compliance Officer is not limited to the specific duties mentioned above. It is subject to change with the evolution of the conflict and in accordance with NFDHR’s vision and mission. As such, the Compliance Officer is required to manage all unforeseen issues and circumstances in relation to policy and regulation adherence and should remain adaptable to perform responsibilities that may not be mentioned above, as and when required.

Qualifications

Essential

  • University degree (Bachelor’s or equivalent) in relevant field like Audit, Finance, Management, International Development, etc.
  • Audit, Compliance and/or Risk experience with background in Risk Analysis and Detection
  • Minimum of 3-5 years’ experience providing audit, compliance, risk oversight of complex, multi- dimensional donor-funded programming, including administering sub cash transfers, in an international environment; or equivalent combination of education and experience
  • Proven knowledge of and success managing the administration and compliance of programs under multiple donors such as UN Agencies.
  • Demonstrated experience and ability to professionally and appropriately represent the organization and negotiate and defend the organization’s interests with a diverse range of international and local organizations and other groups
  • Effective verbal and written communication, multi-tasking, organizational, and prioritization skills
  • Demonstrated attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members
  • Ability to exercise sound judgment and make decisions independently
  • Extremely flexible, and have the ability to cope with stressful situations and frustrations
  • Willingness to adapt quickly to arising deadlines, and respond urgently to needs, including working long hours as required
  • Ability to relate to and motivate local staff effectively
  • Creativity and the ability to work with limited resources and diversity equity
  • Commitment to the aims and principles of NFDHR.
  • English and Arabic language proficiency (speaking, reading, writing)


Desirable:

  • CIA (Certified Internal Auditor), and/or Master’s degree in relevant field is preferred
  • Experience with emergency response programs and staff training and mentoring
  • Relates and works well with people from different cultures, genders, religions and backgrounds
How to Apply

If you meet the requirements stated above, please apply through the below link :

http://www.nfdhr.org/en/apply.php?career-id=139

Deadline. 11/9/2019

Only Shortlisted candidates will be contacted for interview

NFDHR employee is entitled to apply to this position

  • Employer: NFDHR
  • Category: Development/Non-Profit
  • Location: Sana'a
  • Posted on: 5 September 2019
  • Deadline: 11 September 2019

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