Ended MEAL Manager
Job Title Monitoring, Evaluation, Accountability & Learning Manager
Country and Base of posting: Yemen – Sana’a
Reports hierarchically to: MEAL and Reporting Manager
Functional management: 2 MEAL Officers, 3 MEAL assistants
Creation / Replacement (incl. name): Creation
Contract Duration: 6 months (renewable)
Announcing Date: 30/September/2019
Announcement Closing Date: 12/October/2019
Work Starting Date: ASAP
General information on the mission
Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilian victims of marginalization and exclusion, or those hit by natural disasters, wars and economic collapses by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects a year in the following sectors of intervention: Food Security, Health, Nutrition, Construction and Rehabilitation of infrastructures, Water, Sanitation, Hygiene and Economic Recovery. PU-AMI is providing assistance to around 5 million people in 20 countries across Africa, Asia, the Middle East, Eastern Europe and France.
Yemen is one of the 30 poorest countries in the world with 54% of the population (2014 est.) living below the poverty line on less than two dollars a day. In parallel, since 2011 and the Yemeni revolution, the State is facing major humanitarian challenges. The transitional process failed to provide sustainable peace in the region. The country is now divided in two, with northern Yemen being under severe stress to provide for its population. In March 2015, a Saudi-led coalition began airstrikes in support of southern based pro-government forces, leading to a very unstable situation and dire humanitarian needs.
The armed conflict has spread rapidly throughout much of Yemen since mid-March 2015, with devastating consequences for civilians. Two years of violence has led one of the world's poorest countries into chaos. Around 70% of the population, or 18.8 million people, now depend on humanitarian aid (OCHA); 2.8 million people are displaced; Dozens of schools and hospitals were the target of attacks; 17 million Yemenis are food insecure and 3 million children and pregnant or lactating women are acutely malnourished. The lack of access to safe drinking water and sanitation also affects 14 million people. 14.8 million people have no access to health care. A generation of Yemeni children is at risk, as nearly 2 million children do not have access to education because of conflict, poverty and discrimination. Yemen has turned into the number one humanitarian crisis in absolute numbers of people in need.
PU-AMI’s history in the country and intervention strategy
PU-AMI has been present in Yemen since 2007. From 2007 to 2011, PU-AMI supported the primary health system in Hodeidah Governorate. After a one-year stand-by in 2011 due to security reasons, the mission re-started in July 2012 with a nutrition project focusing both on emergency response and a longer term community-based approach in Hodeidah and extended its activity in Raymah Governorate.
In 2017, PU-AMI continues to concentrate its intervention in 6 districts of Hodeida and 3 districts of Raymah. The number of IDPs in those two Governorates is very large and weight consequently on a population already living in extreme precariousness. The core field of intervention for PU-AMI in these Governorates is an integrated approach on nutrition including community-based activities (OTP/SFP and community mobilization as a strong component of the program, within health facilities, but also within an outreached approach and mobile clinics).
In Hodeidah governorate, PU-AMI works to contribute to reduce the impact and severity of nutritional challenges and to improve health status of most vulnerable populations, through supplementary nutrition integrated response based upon health, hygiene and nutrition education and capacity building (Mobile Health Clinic, support to Health facilities, General Food Distributions, etc.).
In Raymah governorate, PU-AMI is responding to the ongoing nutrition crisis through the same activities as in Hodeidah (primary health care and management of acute malnutrition for children U5 and pregnant and lactating women), as well as running a Stabilization Centre for severely malnourished children with medical complications.
As part of this integrated approach in those two governorates, PU-AMI also implements food security and livelihoods activities, mostly consisting on general food distribution and some Food For Training activities (started in 01/2017). In addition, water, hygiene and sanitation will also be part of PUI intervention in the focused area, with WASH being prioritized in the rehabilitation of health facilities to manage more effectively nutrition activities.
In May 2017, PU-AMI started being a part of the Emergency Cholera Response in Hodeida and Raymah through the set up or Oral Rehydration Points and support of one Cholera Treatment Centre in Raymah.
PU-AMI will also position itself in influencing positions, through effective participation to clusters and sub-clusters (nutrition; food security and livelihoods; WASH) and working closely with relevant government departments (MOPIC; MoPHP).The mission will explore opportunities for geographical expansion through developing and clarifying expansion criteria beyond the current Governorates and District.
The MEAL Manager, under the supervision of his/her line manager and in close collaboration with program teams in the bases, will ensure the organization of a strong MEAL department by guaranteeing quality collection and use of programs’ data in order to produce quality documentation on progress, effectiveness and impact of programs/projects, for both donors reporting requirements and organizational accountability process.
There will be an initial period of capacity building under the supervision and guidance of the MEAL & Reporting Manager, after which the MEAL Manager will fully take in hand the below goals and tasks.
Tasks and Responsibilities
The MEAL Manager, under the supervision of his/her line manager and in close cooperation with the program teams, will ensure the implementation of the defined PU-AMI MEAL Guidelines in order to achieve program quality, through quality monitoring, evaluation, accountability and learning performance and through the transmission of best practices.
- He/she will enhance the overall use of clear project logframes, sound data collection and analysis methods and facilitate assessments that are integrally linked to program design;
- He/she will work closely with the MEAL and Reporting Manager, Field Coordinator as well as the PM/AMs;
- He/she will develop a MEAL plan (for both ongoing projects and for needs/vulnerability analyses outside the scope of ongoing projects) and contribute to innovative grant proposals and high-quality reports by making available sound, accurate and qualitative data;
- He/she will lead on information management (data) and knowledge management (capitalisation);
- He/she will provide MEAL capacity building and support to ensure teams are aware of MEAL processes, mission protocol and tools and are trained on their use and implementation.
Specific Goals and Related Activities
Contribute to the update and improvement of mission-level MEAL processes
- Supporting his/her line manager to periodically revise the mission’s MEAL Guidelines and related tools and train the teams on its implementation and use.
- Collecting best practices, case studies which demonstrate qualitative and quantitative changes in order to disseminate a culture of learning and information sharing.
- Identifying innovations and improvements to enhance effectiveness of PU-AMI’s MEAL framework and systems.
- Proposing and developing Terms of Reference for surveys, assessments, researches, case studies, lessons learnt, success stories and any other qualitative data collection methods.
Develop the MEAL plans per project and planning/implementing assessments (including non-project-specific assessments)
- Preparing, in close collaboration with his/her line manager, the technical advisors/coordinators and Field Coordinators, results frameworks, performance monitoring and evaluation plans for new projects and/or grant proposals, including the harmonization/standardization of indicators, data collection methodologies, time lines, measurement tools, analysis and reporting protocols, products and expected delivery.
- Defining methodologies and providing technical support for the development of baseline, endline and vulnerability/needs assessment studies, while supporting field teams in project-specific needs assessments and baselines.
- Ensuring the effective design and implementation of the defined monitoring tools per project and ensure the utilization of the data collected for improvement of program quality and accountability.
- Leading on base-level check and classification of sources of verification.
- Overseeing and supporting indicators monitoring processes by:
- Providing technical support on the sampling, data collection and analysis process,
- Ensuring quality and accuracy of data,
- Coordinating and reviewing all assessment and outcome reports,
- Developing reports that synthesize and synchronize initial key findings (needs) and results (outputs/outcomes),
- Seeking sector-specific inputs from experts or focal points at mission and HQ level and incorporating into the design of MEAL plans.
Contribute to proposal and report writing by making available accurate and qualitative data, analysing it and formulating it into reporting formats
- Preparing, in close in collaboration with his/her line manager and the Field Coordinators, results frameworks, monitoring and evaluation plans for new proposals, including the definition of indicators, data collection methodologies, timelines, measurement tools, analysis and reporting protocols, products and expected delivery.
- Providing inputs to the compilation of donor reports collecting data from the field and ensuring correct analysis in narrative sections before submission.
- Supporting in the development of proposals as needed; ensuring that assessments are utilized as the basis for proposal development and systematically available for proposal submission.
Lead on information management and knowledge management
- Overseeing the quality and processing of data collection and data analysis by following up the day-to-day work of the field teams.
- Ensuring project progress, assessment data and tools are filled and compiled in an efficient and shareable manner, with knowledge and information sharing across bases and with Coordination team.
- Assisting in data cleaning, data analysis and assessment report writing.
- Developing effective IM systems within the base e.g. electronic databases, mapping and use of ODK systems.
- Working with the his/her line manager to ensure capitalisation on tools and processes across projects and bases.
- Collecting best practices, case studies which demonstrate qualitative and quantitative changes in order to disseminate a culture of leaning and information sharing.
- Ensuring mid and end-of-project review meetings are carried out for learning and best practice identification.
Ensure technical supervision and capacity building of the base level MEAL team(s) and support in technical MEAL to non-MEAL staff (Project Managers and Officers)
- In close collaboration with his/her line manager and the Field Coordinators and under their guidance, providing technical supervision of the field-based MEAL staff through regular contact, field visits and meetings. Support should cover all MEAL tools and processes, as well as the use of analysed data to inform program quality control, document lessons learnt and future project development.
- Identifying training needs of MEAL staff and conduct trainings to address the capacity gaps, in collaboration with their line-manager and the human resources department.
- Providing training of MEAL and non-MEAL staff on key MEAL concepts such as protection of sensitive beneficiaries’ data and cross cutting issues e.g. gender.
- In collaboration with his/her line manager and the Field Coordinators, discussing the MEAL plans for each project and ensure MEAL and non-MEAL team members on the field understand operationalization of quality control process, including the understanding of the indicators to be followed, the method of data collection, frequency, responsibility and analysis of each.
- In close collaboration with his/her line manager and the Field Coordinators and under their guidance, contributing to performance management of staff within the MEAL team.
- Contributing in improving the existing policies and procedures to enhance effective accountability mechanisms.
- In close team work with the MEAL& Reporting Manager and in close collaboration with the Field Coordinators and under their guidance, providing appropriate support to the MEAL staff in the field for the quality implementation of accountability mechanisms in the field, including the monitoring ofefficient feedback, complaints and referral mechanisms from beneficiaries and project teams
Reporting / Communication / Representation
- Validating and disseminating final versions of M&E reports, studies and analysis produced by the department.
- Supporting his/her line manager and HoM for fundraising, negotiation and review of project proposals in his/her field.
- Writing project proposals and reports’ paragraphs on crosscutting issues and MEAL.
- Conveying information to the relevant person on any event having possible consequence on PU-AMI’s reputation, activities or the security of the teams.
- Ensuring that all reports are delivered on time and in the correct format.
- Representing PU-AMI when asked and/or delegated to do so.
- Ensuring that PU-AMI is represented at all meetings or forums concerning his/her department.
Upon request, develop articles, case studies and success stories.
General Organization of the work
- Line management: None
- Functional management: 2 MEAL Officers and 3 MEAL Assistants
- Directly Reports to: MEAL & Reporting Manager
- Indirectly Reports to: Deputy Head of Mission
Required knowledge and skills
knowledge and skills
Required Personal Characteristics (fitting into the team, suitability for the job and assignment)
- Proven capacity for analyzing and synthetizing comprehensive information and technical data
- Ability to guarantee effective and timely outputs
- Excellent communications skills, with the colleagues, the beneficiaries and any other involved stakeholder
- Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload
- Self-motivated, flexible and adaptable to the needs of the team and organization
- Proven management ability and inter-personal skills – team player
- Ability to work in a multicultural environment
- Demonstrate highest level of ethical behavior
- Display high commitment to confidentiality of sensitive information
- Organization, rigor and respect of deadlines
If you believe that you have the qualifications and skills to excel in this position, please send a one page cover letter and a CV in English as well as relevant diploma and other certificates by email to email@example.com no later than 12/October/2019. The subject of the email should be heading « MEAL Manager ».
Only applications respecting these criteria will be considered. Do not apply unless you meet minimum application requirements or you will not be considered.
Only short-listed candidates will be contacted