Ended FPP Roving Supply Chain Coordinator
The role holder is key to developing and implementing an FFP country-wide strategy, in regards to the required procurement and logistical inputs, as well as ensuring that sound food vendor sourcing and selection and logistics procedures are compliant and maintained in line with Save the Children and Donor’s policies.
The Food for Peace (FFP) funded project is a Lifesaving Emergency Food Security Program (EFSP) intervention for conflict-affected populations funded by USAID/FFP. The Goal of the project is to support conflict-affected families in Yemen meet urgent food needs and reduce use of negative coping mechanisms.
The post is accountable for successful procurement of goods and services related to FFP project activities in all governorates where the project is implemented. She/he will maintain transparent, effective, efficient and accountable management of procurement for all FFP actions, guarantee availability of assets, equipment, supplies, materials and services at the best possible price and quality. In coordination with the Supply Chain team in each field office and FFP MEAL Officer, review and update as needed the procurement and other supply chain functions policies and procedures, build.
SCOPE OF ROLE:
Reports to: (Matrix Management) - Directly reports to FFP Project Director with dotted line reporting to Field Manager
Staff reporting to this post: N/A
Budget Responsibilities: None
KEY AREAS OF ACCOUNTABILITY:
· Receive all procurement requisitions from FFP team, ensure approval by authorized signatory.
· Consult with requestor on specifications, advise on best processes and initiate purchase procedures.
· SCI procurement policies and procedures for FFP related procurements.
· Lead the procurement committee by ensure due process is followed and fair/transparent purchasing decisions are made.
· Oversee the preparation of purchase orders based on best quality and best cost of supplier.
· Maintain proper documentation of all procurement.
· Implement all FFP related procurement transactions in all governorates where FFP is implemented and activities according to SCI rules and regulations and ensure all staff engaging in procurement activities understands and applies the correct rules and regulations.
· Collaborate with Finance Team to ensure that payments to suppliers and service provider are made in a timely manner.
- Establish and maintain a robust logs filing system.
Programme Support and Development
- Participate in FFP project planning and preparation of donor proposals and reports, anticipate needs for supplies and carry out procurement for projects, and keep requirements of FFP team.
- Provide input on procurement and logistics matters to the FFP Project Coordinator and Director for proposal and report writing, including providing a procurement plan.
- Ensure that Save the Children International minimum standards of logistics procedures and are understood and adhered to throughout the programme, briefing and training all relevant staff as required.
- Manage the effective order management systems. Improve the supplier price database at the project site and streamline monthly stock purchases on an on-going basis.
- Assess the continuing training needs of Save the Children staff, and ensure training needs are appropriately met and within budget.
- Training up the FFP Supply Chain Officers and other team will be a key component of this role.
- Fulfil any other roles as required to meet FFP project procurement and logistics needs as required by line management.
SKILLS AND BEHAVIOURS (SCI Values in Practice)
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
- develops and encourages new and innovative solutions
- Willing to take disciplined risks.
- honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE
- Prior experience in Food security and cash transfers programming logistics and procurement management in the NGO’s sector, within complex/large scale country programmes and in emergency response/humanitarian environments
- Proven experience in all technical areas of logistics operations and preferably in transport/distribution, warehousing and stock management, and security
- Ability to synthesize and analyze information, and make clear, informed decisions
- Ability to build relationships quickly with a wide range of people, both internally and externally
- Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities in a remote field management context.
- Experience of advising and supporting others at all levels with procurement aspects of a programme, including demand and procurement planning, support the development of procurement staffing structures, and budgeting
- Cultural awareness, with strong written and spoken communication and interpersonal skills in English
· Technical experience/training in specific areas of logistics
· Technical experience/knowledge in specific types of humanitarian intervention eg food security, livelihoods, cash for work, cash transfer programming.
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.