Ended Roving Risk & Compliance Coordinator – FFP Project
Roving Risk & Compliance Coordinator – FFP Project - Hodeida based covering Hajjah
The FFP Roving Risk & Compliance Coordinator will report directly to the head of risk and compliance unit in the country office with functional liaison with the FFP project director. the post holder takes the lead in FFP award compliance and risk management practice issues. The incumbent develops, implements, and carries out risk management and compliance related responsibly in collaboration with FFP project director and office heads and departments in Hodeidah & Hajjah as well as country office’s departments for compliance and internal review. The post holder will ensure the project activities are in line with the SCI policies and procedures and USAID obligation, will carry regular spot-check to ensure from the accuracy, transparency and fairness across all the project functions and activities.
Save the Children Currently works 9 governorates throughout Yemen with the Country office located in Sana’a, and six Field Offices: Aden, Hodeida, Hajjah, Sa’ada, Taiz, Amran and two Sub Offices in Sana’a and Lahj. Save the Children has recently started its operation in Ibb governorate and looking for opportunities to expand its program there. The organization currently employs over 500 national and 30 International staff with the annual funding portfolio of around US$50 million. Save the Children Yemen delivers child centred programmes on child protection, food security and livelihoods, Health and nutrition, WASH, education and child rights governance.
KEY AREAS OF ACCOUNTABILITY :
The FFP Roving Risk & Compliance Coordinator will be responsible for providing an external perspective and evaluation of all FFP project processes, systems and control measures in Hodeida and Hajjah Field Offices. The Food for Peace (FFP) funded project, is a Lifesaving Emergency Food Security Program (EFSP) intervention for conflict-affected populations funded by USAID/FFP. The Goal of the project is to support conflict-affected families in Yemen meet urgent food needs and reduce use of negative coping mechanisms.
The central role of this post, from an ethical and compliance perspective, will review all support processes including procurements, finance transactions, and documentation, project activities steps. The post holder will be responsible for timely evaluation of the current systems and processes to help project and support team working on the project to improve their sense of strong controls, integration of risk awareness in how project processes are carried out and support capacity building in performing and acting in the best ethical and professional manner. The post will act as the fraud focal point for the FFP project providing the awareness session, conduct spot-check and carry relevant investigation
The FFP Roving Risk & Compliance Coordinator serves in an advisory capacity and at no time is expected to assume management or decision-making responsibilities relating to project systems and procedures.
Provides expert advice and guidance to the FFP team to manage risk and ensure full compliance with SCI policies and procedures and USAID donor regulations, and country laws.
Promotes a project-wide culture of risk management compliance through staff training, ongoing reviews of project systems and procedures, and pro-active identification of potential risk and compliance-related issues.
Provides guidance to FFP management team to achieve balance between requirement for rapid implementation and minimizing potential financial, reputational and audit risks
Conducts quality assurance (routine reviews and spot checks) of important project documentation, including monthly reports, major procurements, partner and vendor payment requests, beneficiaries selection and receiving, tracking risk and compliance issues and making written recommendation to project leadership and key managers for improvements to project procedures.
Undertakes periodic reviews to assess the effectiveness of the project’s compliance practice with applicable regulations SCI policies and USAID obligation, and identifies areas for improvement; provides written report of findings and recommendations for corrective actions.
Reviews FFP project procurement over 5,000 $ documents for completion and accuracy, returning incomplete or inaccurate procurement packages to the Procurement Office for corrective actions and resubmission with guidance of the head of risk and compliance unit in the CO.
Leads the development and roll out of compliance tools such as: quick compliance reference guides, check list, and related materials – working with project leadership, managers, and other staff members to better ensure efficiency and reduce compliance risks.
Makes recommendations to FFP project leadership on what and how to revise and update systems and procedures, as needed.
Trains, supervises, and mentors the implementation of SCI fraud, bribery & corruption policy, prohibited transactions and anti-money-laundering policy, SCI relevant policies, and country laws, preparing this individual for the assumption of greater risk management and compliance responsibilities.
Work as fraud focal point of the FFP project, mentors’ staff in the detection of potential irregularities in procurement, recruitment, financial process and within the project cycle management and overall fraud prevention techniques. Works with project staff to develop and institute processes to better ensure compliance.
Collaborates with project leadership to follow up on recommendations and ensure corrective actions/processes are implemented. (Note: The position will provide advice and oversight as directed, but is not responsible for actual implementation.)
Assist the country compliance and risk unit with reviewing and investigating any potential compliance issues identified on the project.
Supports project participation in internal / external audits.
- Bachelor’s degree in an area of Commerce, accounting or Business administration or related field relevant to the position requirements.
Certified accountants or Internal auditor is desirable.
EXPERIENCE AND SKILLS
- 3 years’ experience in finance and audit working for a large NGO
- A minimum of 3 years of progressively responsible experience in professional accounting and financial/grant management
- Knowledge of donors, compliance and contracts regulations and reporting requirements of major donors such as USAID agencies.
- English Language Fluency
- Practice knowledge of financial accounting and management.
- Practice knowledge of auditing and internal control.
- Have a basic knowledge of sectorial programming and log frames
- Excellent verbal and written communication skills; ability to explain complex issues to both staff and peers.
- Ability to manage a complex and varied workload; to work effectively under pressure; and to organize and priorities work to ensure deadlines are met.
- An energetic, flexible and proactive approach with the ability to work both independently and cooperatively within a team setting
- Strong team working skills and ability to develop and maintain effective working relations at all levels both within and outside the team.
- Ability to challenge and negotiate assertively and cooperatively with senior staff.
- Proven ability to handle challenging work load with minimum motivation
- Cross-cultural experience, understanding and sensitivity;
- Excellent interpersonal and written and oral communication skills;
- Commitment to Save the Children values
- Strong results orientation, with the ability to challenge existing mind sets
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a succinct and compelling manner
- Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
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This position is open to Yemeni nationals only
We are looking for both men and women from Yemen with enthusiasm and commitment to improve the protection and promotion of the rights of all children in Yemen All applicants will be subject to Save the Children’s Child safe guardian Policy and Reference Checking Process.