Ended Office Assistant (3)

The Job

Position: Office Assistant (3)

Location: Sana’a

Vacancy Reference Number: OFA _SAN 2019

 

JOB PURPOSE:

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the projects. The ideal candidate should be a hard-working individual able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as finding effective ways to achieve better results

KEY ACCOUNTABILITIES

Duties and Responsibilities:

  • Organize office records in ways that optimize procedures
  • Communicate with field office and follow up with their needs in a timely manner
  • Follow up and update documents ensuring accuracy and validity of information
  • Plan and prepare for internal meetings and appointments
  • Follow up office-related issues and respond to requests or issues
  • Coordinate with other departments on different tasks
  • Address complaints, hotline and TPM issues raised from donors and the field teams
  • Prepare and maintain records such as PRs and CAs
  • Organize travel arrangements for staff when needed
  • Assist with any event planning and implementation
  • Monitor and maintain data that is shared and update regularly
  • Perform any other work related tasks as requested

Minimum Requirements:

  • At least 3 years of relevant work experience
  • A university degree
  • Computer skills (Microsoft Word, Excel, PowerPoint, Outlook)
  • Full competency and fluency in English, both spoken and written.

Selection Criteria:

  • Sound understanding of the work norms
  • Excellent ability to work under pressure on multiple things
  • Excellent ability to communicate effectively
  • Ability to meet deadlines
  • Teamwork spirit, ability to work under minimum supervision, flexibility
How to Apply

Interested and qualified candidates are requested to Click Here .

Notes:

  • All applications must include the vacancy reference number in the Reference No.
  • Qualified Females are strongly encouraged to apply  
  • Only Short –listed candidates will be contacted.

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