Ended Junior Finance Assistant

The Job

Open to Internal and External Candidates

Position  :    Junior  Finance Assistant

Organizational Unit    :    Resources    Management

Duty Station   :      Yemen, Sana’a

IOM Classification    :      G 3

Type of Appointment   :      Special Short-Term (SST) Graded Contract, 6 Months (Renewable)

SVN No.     :      SVN2019/168

Estimated Start Date   :      As soon as possible

Closing Date   :      Saturday 19, Oct 2019

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates

Organizational Context and Scope:

Under the overall supervision of Chief of Mission (COM) and Resources Management Officer (RMO), and the direct supervision of the Finance Officer, the Finance Admin Assistant is responsible for the following functions:

Core Functions / Responsibilities:

  1. Assist the office in maintaining the log of all incoming payments, stamped  and  logged  from  procurement  and project units
  2. Ensure that any returned payments are stamped appropriately and properly logged in the register
  3. Assist the finance office with filing and of documents in the prescribed orderly manner
  4. Scan and file the documents posted in PRISM in the Organizations E-filing system
  5. Support the finance office in following up documents returned to the programs with queries
  6. Support the finance office on its daily administrative activities
  7. Assist in any other duties as maybe assigned.

Required Qualifications and Experience

Education

  • Higher Diploma in Business Management, Office Management, Public Administration with one year professional experience in the same capacity, or
  • High School diploma with three years of relevant experience  in  a  busy  office  performing  the  same  responsibilities

Experience

  • Experience and ability to deal with government officials in a professional manner
  • Experience organizing training and meetings with governmental staff
  • Experience in project management and administration

Languages English and Arabic

Required Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies

  • Accountability – accepts and gives constructive criticism; follows all relevant procedures, processes, and policies; meets deadline, cost, and quality requirements for outputs.
  • Client Orientation – establishes and maintains effective working relationships with clients.
  • Continuous Learning – demonstrates interest in acquiring skills relevant to other functional areas.
  • Communication – listens effectively and communicates clearly, adapting delivery to the audience.
  • Creativity and Initiative – proactively develops new ways to resolve problems.
  • Leadership and Negotiation – presents goals as shared interests; convinces others to share resources.
  • Performance Management – provides constructive feedback to colleagues; provides fair, accurate, timely, and constructive staff evaluations.
  • Planning and Organizing - identifies priority activities and assignments for self and others.
  • Professionalism - treats all colleagues with respect and dignity; works  effectively  with  people  from  different cultures by adapting to relevant cultural contexts
  • Teamwork – actively contributes to an effectively collegial and agreeable team environment; actively supports and implements final group decisions
  • Technological Awareness - proactively identifies  and  advocates  for  cost-efficient  technology  solutions;  understands applicability and limitation of technology and seeks to apply it to appropriate work
  • Resource Mobilization - establishes realistic resource requirements to meet IOM needs

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Female with the above qualifications are encouraged to apply.

How to Apply

Interested candidates are invited to submit their applications via email to hrdeptsanaa@iom.int by Saturday 19 Oct, 2019

In order for the applications to be  considered  valid, IOM only accepts applications with  a cover letter not  more than  one  page specifying the motivation for application, with a subject line: SVN2019/168 Sana’a, Junior Finance Assistant – G3

All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).

Posting period: From 06.Oct.2019 to 19.Oct.2019

  • Employer: IOM
  • Category: Accounting/Finance
  • Location: Sana'a
  • Posted on: 6 October 2019
  • Deadline: 19 October 2019

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