Finance Assistant

The Job

Open to Internal and External Candidates

Position              :    Finance Assistant

Organizational Unit              :    Resources Management

Duty Station        :      Yemen, Sana’a

IOM Classification        :      G 4

Type of Appointment        :      Special Short-Term (SST) Graded Contract, 6 Months (Renewable)

SVN No.            :      SVN2019/167

Estimated Start Date         :      As soon as possible

Closing Date               :      Saturday 19, Oct 2019

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates

Organizational Context and Scope:

Under the overall supervision of Chief of Mission (COM) and Resources Management Officer (RMO), and the direct supervision of the Finance Officer, the Finance Assistant is responsible for the following functions:

Core Functions / Responsibilities:

  1. Verifies invoices and ascertains that the equipment, supplies or services they refer to were duly received or provided before proceeding with payment request;
  2. Make timely payments to suppliers and staff members;
  3. Maintains the Petty Cash account for the Mission.
  4. Monitors bank account movements and bank balances on daily basis.
  5. Verifies integrity of all data posted in PRISM (Financial Software) including the correct use GL accounts for all entries;
  6. Verifies integrity of all financial supporting documentation; properly file and archive thereof according to I0M’s and Donor regulations;
  7. Assists with the maintenance of an effective banking system including preparing monthly bank reconciliation;
  8. Checks vendor accounts for down payments on monthly basis and eventual clearing in a timely manner;
  9. Brings to the attention of the COM/RMO any relevant financial and budgetary issues;
  10. Maintains the vendor accounts of the IOM mission and reports on monthly basis to the RMO;
  11. Makes sure that the payment is being endorsed by all the staff/officials before proceeding with it;
  12. Calculate and process employee travel expense claims;
  13. Performs other due as may be assigned

Required Qualifications and Experience

Education

  • University Degree in Accounting or Business Administration.

Experience

  • Minimum 2 years related experience in a busy accounting office preferably in the Humanitarian Field.

Languages English and Arabic

Required Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies

Accountability

  • Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA)
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors,
  • governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks

Continuous Learning

  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area

Communication

  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended

audience

  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Actively seeks new ways of improving programs or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems

Leadership and Negotiation

  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments

Performance Management

  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Develops strategic vision for IOM within area of responsibility
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans,
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team Members

Professionalism

  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration
  • Solutions

Teamwork

  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work

Resource Management

  • Establishes realistic resource requirements to meet IOM needs
  • Builds stable strategic alliances with relevant parties
  • Identifies sources of and secures funding from external stakeholders to meet the needs of IOM

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Female with the above qualifications are encouraged to apply.

How to Apply

Interested candidates are invited to submit their applications via email to hrdeptsanaa@iom.int by Saturday 19 Oct 2019

In order for the applications to be  considered  valid, IOM only accepts applications with  a cover letter not  more than  one  page specifying the motivation for application, with a subject line: SVN2019/167 Sana’a, Finance Assistant – G4

All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).

Posting period: From 06. Oct.2019 to 19.Oct.2019

  • Employer: IOM
  • Category: Accounting/Finance
  • Location: Sana'a
  • Posted on: 6 October 2019
  • Deadline: 19 October 2019

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