Ended Program Assistant (MH / Pharmacist)

The Job

Open to Internal and External Candidates

Position:   PROGRAMME ASSISTANT (MH / Pharmacist)

Organizational Unit :   Migration  Health Unit

Duty Station:     Yemen,  Sana’a

IOM Classification:     G 5

Type of Appointment:     Special Short-Term (SST) Graded  Contract, 6 Months (Renewable)

SVN No.:     SVN2019/173

Estimated Start Date:     As soon as possible

Closing Date :     Saturday 19, Oct  2019


Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier  candidates.

Organizational Context and Scope:

Under the overall and direct supervision of the Migration Health Programme Coordinator, the incumbent is responsible for ensuring and tracking the pharmaceutical status of the health unit. He/she  will:

Core Functions / Responsibilities:

  1. Ensure the tracking, maintenance and management of the pharmaceutical procurement system  between the health  and procurement units;
  2. Further develop the pharmaceutical request system between the central health unit and facility level  pharmacies;
  3. Remain up-to-date on pharmaceutical developments and make recommendations, in coordination with the national migration health officer, on required pharmaceuticals required to support country-wide health developments;
  4. Ensure, in coordination with the Programme Support and Monitoring Officer, that all pharmaceutical deliveries and dispatches  are  effectively evaluated  recorded  in  the  tracking system;
  5. Conduct regular field visits to health facilities to evaluate stock levels and quality of stock storage systems;
  6. Ensure systematic data collection, compilation and reporting on all pharmacy related health activities are provided to Sana’a level;
  7. Assist in collection of beneficiary stories and service evaluations in coordination with the IOM Migration Health Unit (MHU);
  8. Undertake other related duties as  assigned.

Required Qualifications and Experience

Education: Degree in Pharmacology from an accredited academic institution with five years of continuous professional working experience preferably in migration health, epidemiology and/or public health; An additional post graduate qualification is desirable; knowledge of structures and functions of national health systems, international health agencies, donors and organizations.


  • Minimum Five Years’ related Experience (Three Years for University Degree holders) in operating as a pharmacologist  in a large  international  organization/NGO  is an advantage;
  • Demonstrated ability to supervise and direct staff and create team-oriented  environment;
  • Demonstrated ability in project proposals and reports writing;
  • Strong level of analytical skills and computer   literacy.

Languages:  English and Arabic

Required Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies


  • Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA)
  • Accepts and gives constructive  criticism
  • Follows all relevant procedures, processes, and    policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

  • Identifies the immediate and peripheral clients of own     work
  • Establishes and maintains effective working relationships with    clients
  • Identifies and monitors changes in the needs of clients, including donors,
  • governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks

Continuous Learning

  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area


  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and  style  to  the  intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

  • Actively seeks new ways of improving programs or   services
  • Expands responsibilities while maintaining existing   ones
  • Persuades others to consider new  ideas
  • Proactively develops  new ways to resolve  problems

Leadership and Negotiation

  • Convinces others to share resources
  • Actively identifies  opportunities  for and  promotes  organizational change
  • Presents goals as shared  interests
  • Articulates vision to motivate colleagues and follows through with commitments

Performance Management

  • Provides constructive feedback to colleagues
  • Identifies ways  for their staff to develop their  abilities  and  careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations

Planning and Organizing

  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Develops strategic vision for IOM within area of  responsibility
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans,
  • Adjusts priorities and plans to achieve   goals
  • Allocates appropriate times and resources for own work and that of team Members


  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and  polite  in the face of  challenges and   stress
  • Treats all  colleagues  with  respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration
  • Solutions


  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is  due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group   decisions
  • Takes joint responsibility for team's  work

Technological Awareness

  • Learns about developments in available technology
  • Proactively identifies and  advocates  for cost-efficient  technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate  work

Resource Management

  • Establishes realistic resource requirements to meet IOM needs
  • Builds stable strategic alliances with relevant parties
  • Identifies sources of and secures funding from external stakeholders to meet the needs of IOM


  • Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  • Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
  • Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
  • Female with the above qualifications are encouraged to apply.

How to Apply

Interested candidates are invited to submit their applications via email to hrdeptsanaa@iom.int

by Saturday 19 Oct 2019

In order for the applications to be considered valid, IOM only accepts applications with a cover letter not more than one page specifying the motivation for application, with a subject line: SVN2019.173 Sana’a, Programme Assistant (MH-Pharmacist) G5

All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV).