Ended MSP Project Manager
Reports to: Executive Manager
Responsible for: District Health Coordinators, MEAL adviser Officer, Information Management Officer.
Liaises with: Field Coordinator, administration and finance team.
Start date: 1 February 2020 for 6 months
Duty station: Aden with frequent field visits to project’ sites.
The MSP project manager will be responsible for overall implementation of Minimum Health Service Package (MSP) project in Al-Maharah governorate, managed by Modern Social Association (MSA). He/she will be responsible for providing technical oversight, quality assurance, monitoring, recruitment of staff budget management, and other day-to-day activities, including reporting. The project manager will draft donor technical reports and participate in budget revisions. Based in Aden with frequent travels to the field, the project manager shall liaise and coordinate with the appropriate government authorities, donor agencies and other stakeholders. He/she will report to MSA executive manager and manage technical teams at HQ and field offices.
MAIN DUTIES AND RESPONSIBILITIES
MONITORING OF PROJECT ACTIVITIES, REPRESENTATION AND COORDINATION WITH MOPH
- Technical oversight on the design of M&E system to report and compile data across all project locations as per the project logical framework (supervising Information Management Officer and MEAL Adviser).
- Ensure the alignment of MSA reports and MoPH reports.
- MSP project focal point. Officially represent MSA in all activities related to the project.
- Liaise with donor agencies, WHO, and UNICEF and other relevant stakeholders to implement project activities effectively.
- Monitoring and supervision of project activities at targeted districts in collaboration and coordination with the governorate and district advisers to ensure progress against project’ indicators.
- Provide technical support to MoPH health management information system.
- Conduct monthly and ad-hoc joint supervision visits with GHO & DHOs to health facilities and warehouses at districts to monitor project implementation and provide supportive supervision visits.
- Represent MSA in coordination and cluster meetings with relevant authorities.
- Continuous coordination with DHOs and all other stakeholders at targeted districts.
- Participate in the preparation of work plans of the project’ field teams and health workers at targeted districts.
- Supervise and follow up the governorate and district coordinators to ensure the timely reporting and proper coordination.
QUALITY OF DATA, EXPANDING AND STRENGTHENENING HEALTH MANAGEMENT INFORMATION SYSTEM (HIS), EARLY WARNING SYSTEM AND NUTRITION SURVIELLANCE
- Support and develop early disease electronic warning system (eDEWS) in the selected health facilities to ensure timely reporting of all communicable diseases incidences.
- Oversee the process of development of a unified HIS system in all health facilities.
- Develop and support tools for nutrition status monitoring.
- Provide support to Sayhout hospital to operate therapeutic feeding centre for malnourished patients and operation theatre.
- Identify and organise MoH-approved training for community health volunteers, keeping all CHVs records up to date.
- Organise monthly meetings with CHVs to collect reports and share updates.
- In collaboration with MoH and MSA logistic officer, identify IEC materials needs and raise supply request for printing.
- Perform quality checks on data, including data cleaning and verification of data.
- Oversee the process of archiving, securing and back-up all project data in soft and hard copies.
- Develop and regularly review the monitoring and evaluation tools to make adjustments to facilitate objective measurement of indicators included in the project.
- Work with the consultant on project monitoring and final evaluation.
- Ensure overriding obstacles and implementing activities according to plans, quality standards, and within timeline.
HEALTH WORKERS, STAFF AND FINANAICAL MANAGEMENT AND REPORTING
- Directly manage and support all district health coordinators, MEAL adviser and IMO officer. Ensure that they have an up to date contracts, job descriptions, probation period evaluation and performance appraisal review (PAR) forms.
- Participate in the recruitment process of technical staff members upon request from line manager.
- Development of monthly progress reports and documentation of project success stories in liaison with MSA communication officer.
- Draft donors’ reports (technical and financial), including documenting lessons learnt and way forward.
- Quality assurance of all project activities.
- Build the capacity of all relevant team (including MoPHP health workers) members to develop and maintain an excellent M&E and HIS system, including the periodic reflection, workshops and analysis of project monitoring data.
- Send all attendance sheets of health workers to finance to facilitate transfer of incentives.
- Perform spot-check of project sites (registers, attendance, availability of medicines, etc)
- Draft weekly and monthly progress reports to the line manager.
- Organise regular meetings with MSA staff members.
ACCOUNTABILITY, FRAUD, SEXUAL ABUSE AND WHISTLE-BLOWING PROCEDURES
- Contribute to accountability to donors, hiring managers and communities, by ensuring the application of MSA administrative procedures and anti-fraud policies at all time. Keeping all processes transparent, report any misconduct, and strongly adherent to the Labour Law in Yemen and where applicable, international laws of donor countries.
- Ensure the application of the strictest privacy rules on identifiable patients’ data. Where applicable, internationally-agreed data protection laws, i.e. GDPR rules, will be followed.
- Regular check of operational costs’ usage and timely liquidation, ensuring its use for intended purpose in the health facilities.
- Strictest application of anti-corruption, conflict of interest and anti-fraud policies in all MSA premises. Report any misconduct to line manager immediately.
- The job holder, in liaison with line manager and HR officer, will ensure a confidential reporting mechanism in office (whistle blowing) and within field locations to report any abuse of authority or misconduct by any MSA staff, keeping identity of whistle-blowers safe and confidential at all times.
- MSA has zero tolerance toward any form of sexual abuse and harassment, bullying, theft and fraud, and child recruitment and to maintain adequate reporting mechanisms at all times. The project manager is expected to strongly adhere to and promote this policy in all activities and facilities supported by MSA.
- Providing, as requested, cover to key senior management functions during staff shortage at HQ and field level.
- A bachelor’s degree in medicine or other health-related field, i.e. public health, epidemiology, health economics, health management, or dentistry). An advanced degree in public health or epidemiology is an asset.
Job-related skills and experience:
- Familiarity of the health system in Yemen and Minimum Health Service Package.
- Fluent in Arabic and full professional proficiency in English (at least B2 or C1 level) is required. This is a mandatory requirement.
- At least 5 years of progressive experience working a project manager or coordinator for health and nutrition projects, preferably within the non-profit sector and MoHP.
- Experience with working with donor agencies in proposal and budget’ development/management, i.e. USAID, EU, ECHO, Sida, and UN agencies.
- Proven proposal writing and budget management skills in development and emergency contexts.
- Experience with MS Office, Excel and digital data gathering software.
- Experience in SMART methodology, Epi-Info and SPSS.
- Organisational, facilitation and communication skills, with an ability to stay focused on assigned tasks.
- Integrity, flexibility, ability to work under pressure and to travel frequently in a stressful environment.
- Advanced university degree (a post-graduate diploma, a master’s or a PhD).
- International project management experience in emergency context.
The MSP project manager is accountable to the Executive Director (ED) for performance. Completion of timely and accurate written reports, feedback from ED, colleagues in Aden, technical staff from the field and MSA partners are the main means of assessing performance.
MSA Yemen recognises that gender equality among its staff and project beneficiaries is key to developing communities and addressing their health and social needs. Therefore, each staff member of MSA is expected to be sensitive to equality issues in their relationships with colleagues and in their work and to participate in implementation of gender mainstreaming plans, both at the workplace and in the field.
If you are interested, please send your detailed CV and a motivation letter to email@example.com by 23rd January 2020. Make sure to title your email with the following phrase: MSP Project Manager_JR 220.
Applications without this email title WILL NOT BE CONSIDERED.
To know more about MSA, please visit our webpages: @MSAYemen and http://msa-group.org/ or our Facebook page https://www.facebook.com/msagroupm/