Ended Logistics Officer (Fuel)
Contract type: Service Contract
Contract duration: 1 year with possibility of extension
Duty Station: Sana’a - Yemen
Application deadline: 19 February 2020 @11:59 p.m. (Yemen time)
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Assisting 91.4 million people in around 83 countries each year, the World Food Programme (WFP) is the leading humanitarian organization saving Lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
In 2019, WFP is scaling up its Yemen operations aiming to provide 12 million people with monthly food assistance through direct food distributions, vouchers or cash and nutritional support to nearly 3 million pregnant and nursing women and children under 5.
To implement well defined standard logistics/supply chain processes and activities to enable effective delivery of fuel for all delivery modalities.
STANDARD MINIMUM QUALIFICATIONS
- 1 or more years of relevant work experience with an advanced educational degree in a relevant field of accounting, transport, insurance, statistics or logistics operations OR 3 years or more of relevant experience with a first university degree with relevant years of experience
(Administrative/Assistant/Secretariat work experience is not considered, except for years holding Associate positions or above (UN equivalent grade G-6 or above), in which case each year is counted at 50%).
- Fluency in English (level C written and spoken).
- Fluency in Arabic (level C written and spoken).
- Yemeni citizenship.
KEY ACCOUNTABILITIES (not all-inclusive)
- Manage a fuel supply contract in coordination with HQ Procurement, and supervise the fuel supply chain management in Country for over 3 million litres per month across the country
- Prepare consumption forecasts, pipeline analysis and potential pipeline breaks
- Coordinate downstream distribution of the fuel assuring a smooth coordination among all the actors across the fuel supply chain
- Manage, improve and monitor a supervision mechanism for fuel distribution – including monitoring of storage capacity and fuel distribution in all location, including security and safety (related to fuel storage and distribution)
- Supervise fuel storage capacity and fuel distribution in all location
- Ensure that all fuel receipt is properly documented, including any shortage justified
- Ensure that reception of fuel vessels is according to protocols and international standards including transport documents, inspections, certificates and Q&Q controls
- Monitoring a Q&Q control assurance process across the whole supply chain
- Prepare the monthly fuel report (receipt and delivery) to the Head of Bilateral Service Provision and other WFP colleagues as well as National authorities or donors
- Provide technical assistance to the staff involved in fuel management
- Monitoring regularly fuel prices, estimating selling prices
- Advice partners on fuel consumption reduction and potential green energy solutions
- Oversight the full
- Keep proper track of all the financial documents related to the fuel supply
- Manage all the customs related processes for assuring that all the full is exempted from any tax and its use reported to the customs and tax authorities
- Oversight that any fuel movement is timely recorded in LESS and records are kept for any fuel transaction happening under his supervision
- Perform other related duties as assigned
- Others as required
OTHER SPECIFIC JOB REQUIREMENTS
- Commodity tracking through WFP systems (LESS fuel module).
- Manage operational dashboards for reporting and accountability
- Liaise with national authorities for customs exemptions
4Ps CORE ORGANISATIONAL CAPABILITIES
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
|Capability Name||Description of the behaviour expected for the proficiency level|
Supply Chain Management and Optimization
|Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.|
|Planning, Project & Resource Management||Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.|
|Information Management & Reporting||Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.|
|Market Analysis, Contracting and Operational Execution||Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.|
|Warehouse and Inventory Management||Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.|
|Technical Assistance and Coordination||Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.|
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience analysing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
TERMS AND CONDITIONS
- The applicant should be a Yemeni national
- Only candidates who are short-listed will be contacted
- Applications must be submitted online with:
- Use English language only
- Indicate all your job TOR
- indicate clear years of experience with each job (Month/Year)
- By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.
To view the job description and apply to the mentioned vacancies, please go to the link associated to the VA you want to apply to
Link For Non-WFP candidates: Logistics Officer (Fuel) - External
Link for WFP Staff: Logistics Officer (Fuel) - Internal
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