Ended Warehouse & Logistics Assistant

The Job

JOB TITLE: Warehouse & Logistics Assistant

LOCATION: Aden

REPORTING TO Logistics officer with functional input from Project Managers

OVERALL PURPOSE

The Warehouse & Logistics Assistant will provide logistical support for the Medair programme in Aden and other Governorates of Yemen, helping to ensure the timely and cost-effective

implementation of the programme, with a particular focus on procurement

PROJECT OVERVIEW

Medair is in the process of establishing in Aden. Planned initial integrated responses include provision of primary health care, nutrition and WASH

FUNCTIONAL LINKS

Internal:

Senior Logistics Officer, Project Support Manager, Support team, Project Manager

External:

Beneficiaries, suppliers, landlords, port authorities etc.

Responsibilities:

GENERAL TASKS

  • Uphold the humanitarian principles of humanity, neutrality, impartiality, and independence
  • Respect the Medair values at all times, both within and outside of working hours
  • Know, understand, and comply with Medair internal policies and procedures
  • Follow the Medair Security Plan and other relates policies and SOPs
  • Adhere to Medair Nationally Recruited Staff (NRS) handbook and regulations
  • Be prepared to work in Aden and other Governorates of Yemen
  • Covering for the Senior Logistics Officer or Logistics Assistant when on leave

WAREHOUSE TASKS

  • Ensure that transportation and storage of medicines, medical supplies and other supplies complies with good distribution practices (GDP) and Medair drug guidelines
  • Ensure that the warehouse is clean, organized, and free of pests at all times
  • Receive supplies from Medair, external suppliers or other organizations, ensure the required quality and quantity and enter supplies into the stock
  • Maintain accurate stock records for all medicines and supplies in the warehouse
  • Monitor the temperature and humidity of the warehouse on a daily basis and report any concerns to line manager, submit weekly reports on temperature and humidity
  • Ensure stock is stored according to its requirements
  • Submit weekly stock reports, indicating which items are near to expiry and/or minimum stock levels
  • Report any loss or damage of stock and supplies immediately to your line manager
  • Conduct a physical inventory of all stock on a monthly basis
  • Fulfil stock requests in a timely and accurate manner
  • Prepare all required transport documents as waybills or GIK certificates and make sure documents are signed by the transporter and receiver.
  • Report any warehouse maintenance issues to your line manager immediately

LOGISTICS TASKS

  • Procurement of medical supplies, equipment and services required for effective operations, in accordance to Ministry of Health, WHO, Medair and donor guidelines and procedures
  • Procurement of other materials, equipment and services for effective operation for WASH projects.
  • Assure with the timely delivery of supplies to the Medair warehouse
  • Fuel management of the generator
  • Managing cleaning supplies and stationery

COORDINATION

  • Coordinate with the technical Medair staff to ensure the right quality and quantity of supplies, equipment and services
  • Submit weekly activity plans and report to your line manager by email
  • Develop and maintain positive relationships with different Medair Teams and external suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships
  • Work closely with colleagues and line manager to mitigate the risks of loss and fraud through open and transparent relationships and complete and accurate paperwork

QUALITY MANAGEMENT

  • Ensure that all paperwork is completed in an accurate and timely manner in compliance with Medair and donor requirements
  • Ensure that all purchases are evidenced with receipts and that the appropriate internal paperwork is completed
  • Ensure that all relevant documents are scanned and saved in the required placed
  • Use the Medair e-library on a regular basis to access standard logistics documents and up-to-date policies and guidelines

STAFF MANAGEMENT

  • Recruit, supervise, and pay casual labour for the projects as required

OTHERS

  • Any other reasonable duties related to the above areas

Role Qualifications:

 

Required

Desirable

VOCATIONAL QUALIFICATION

Professional/vocational/technical qualification in a relevant field

University degree in a relevant subject

WORK EXPERIENCE

1 year Post-qualification professional experience Work experience in logistics and warehousing

Previous employment with an NGO Experience working in a cross-cultural setting, preferable in the logistics sector

LANGUAGES

Good English (spoken and written),

 

IT

Competent and experienced user of MS Office software, including Word and Excel

Previous experience in IT related work

Role Competencies:

 

Required

Desirable

MOTIVATION

Enjoys a challenge and works hard to achieve objectives

Able to solve problems independently

Passionate about serving those in need, no matter the ethnic background

Self-motivated and Enthusiastic

Desire to learn new skills and different approaches to situations

 

TEAM-BUILDING

Team player with good interpersonal skills

Ability to resolve team conflict and issues, and encourage others

Experience of working in a diverse team with different cultures, backgrounds, and beliefs

ADAPTABILITY

Willing and able to work under pressure, in challenging situations, with security risks, and to manage personal stress levels

Able to adapt communication strategies for different situations

Willing to work extra hours when needed

Ability to cover tasks for the Logistics Officer during absence or vacation

TECHNICAL EXPERTISE

Understanding of logistics and procurement processes

Knowledge of supply chain management (SCM) and other key logistics functions

MANAGEMENT & LEADERSHIP

Ability to encourage and motivate others Ability to capacity build staff

 

WORK CONDITIONS

Position will be based in the Medair Aden Office, with possible field trips to Lahj, Al Dhale’e and other Governorates. The candidate will need to be flexible on time depending on the project needs.

Working hours will be 08:00 to 16:30 with 30 minutes for lunch.

SALARY: According to Medair standard salary scale

JOB COMMITMENT

TYPE OF CONTRACT: Fixed Term Contract

PLANNED START DATE: 15 April 2020

TRAINING: As required

DURATION OF COMMITMENT: 5 month

How to Apply

If you believe that you have the qualifications and skills, please send a one page cover letter and a CV in English as well as relevant degrees and other certificates by email to:

aden-recruitment@medair.org no later than 28 March 2020.

Only applications on this mail address will be considered!

The subject of the email should be heading: Warehouse & Logistics Assistant and your full name

Only applications respecting these criteria will be considered. Do not apply unless you meet minimum application requirements or you will not be considered.

This position is open for men and women, including persons living with disabilities! We reserve the right to close the recruitment before the date indicated.

Only short-listed candidates will be contacted

  • Employer: MEDAIR
  • Category: Logistics
  • Location: Aden
  • Posted on: 18 March 2020
  • Deadline: 28 March 2020

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