Ended Data Entry Assistant

The Job

JOB TITLE: Data Entry Assistant

LOCATION: Al Dhale’e

REPORTING TO: Health and Nutrition Officer, technical reporting to the MEAL Officer

OVERALL PURPOSE

The Data Entry Assistant is responsible for entering clinic data into the Medair databases and preparing reports for internal and external submissions. He/She will directly implement and ensure that the data collections at health facilities are correct and timely completed to ensure quality data collections.

PROJECT OVERVIEW

In Yemen, Medair is working in the sectors of health, nutrition and WASH. Medair supports primary health care facilities and is implementing WASH activities at the community level for both static and emergency programmes. This position will support health and nutrition projects with a focus on Al Dhale’e governorate. 

FUNCTIONAL LINKS

INTERNAL

MEAL Officer, Project Managers, Health and Nutrition Advisor, Project Officers, Project Assistants, Community volunteers, Medair Project Support team, GRIT team

EXTERNAL

Health facility staff, Beneficiaries and Local authorities/DHO

Responsibilities:

GENERAL TASKS

  • Uphold the humanitarian principles of humanity, neutrality, impartiality, and independence
  • Respect the Medair values at all times, both within and outside of working hours
  • Know, understand, and comply with Medair internal policies and procedures
  • Follow the Medair Security Plan and other relates policies and SOPs
  • Adhere to Medair Nationally Recruited Staff (NRS) handbook and regulations
  • Be prepared to work in Aden and other Governorates of Yemen

SPECIFIC TASKS

  • Day to day entry of activities, statistics and data received from health facilities. Reports from health facilities include: CMAM, IMCI, OPD, EPI, ANC/PNC, deliveries, community health reports and others.
  • Review, verify data and make corrections where necessary
  • Conduct regular health facility visits to improve the data collection at the health facilities
  • Prepare weekly and monthly reports for external and internal stakeholders
  • After approval of the reports by the project team, circulate respective reports in a timely manner to clusters, MoPHP or other stakeholders
  • Fill project data into DHIS and other required online databases on a regular basis
  • Maintain (Kobo, ODK) data collection tools and manage databases
  • Collect pharma consumption data from each health facility and enter it into the database
  • Respond to information requests and provide basic data analysis and findings on a weekly and monthly basis to project staff
  • Archive files and organize them properly, ensure files are documented according to standards
  • Ensure, promote and maintain confidentiality regarding all information registered

OTHERS

  • Any other reasonable duties related to the above areas

Role Qualifications

Required Desirable

VOCATIONAL QUALIFICATION

  • Bachelor degree in computer science or in relevant field
  • Degree in Information and Technology (IT)

WORK EXPERIENCE

  • At least 2 years of experience in working with National/ International NGOs.
  • Competence in writing reports in English and Arabic
  • Experience in health and WASH sector Reporting and managing data from health facility registers.

LANGUAGES

  • Excellent in Arabic, good command of English (written and spoken)

IT

  • Experience using KOBO and ODK, ONA and DHIS
  • Competent in using Microsoft Office programmes
  • Excel and data base expert
  • Experience in using QlikView

Role Competencies:

 

Required

Desirable

MOTIVATION

Enjoys a challenge and works hard to achieve objectives

Able to solve problems independently Self-motivated and enthusiastic

Desire to learn new skills

Desire to work for Medair in the long term

TEAM-BUILDING

Team player with good interpersonal skills

Ability to resolve team conflict and issues, and encourage others

Wanting to contribute to a positive team culture Keen attitude for capacity building of staff

Experience of working in a diverse team with different cultures and backgrounds

ADAPTABILITY

Capacity and willingness to work under pressure and manage personal stress levels

Able to work effectively in a wide variety of situations

Creative, open-minded, flexible, self-learner

Able to adapt communication strategies for different situations

Past experience of filling in for other tasks outside of job description

TECHNICAL EXPERTISE

Experience with using tools like ODK / Kobo and DHIS

Analysing data and report writing skills Knowledge on medical data bases

Past experience of supporting health facilities in an NGO setting

MANAGEMENT & LEADERSHIP

Excellently organized

Able to prioritise, time manage and follow-up

Clear communicator; skilled in oral and written communication

Ability to work under tight deadlines and pressure

Strategic mind-set

Experience in start-up of a department

WORK CONDITIONS

Position will be based in the Medair Al Dhale’e Office, with field trips outside the city, within Aden and other Governorates.

Regular working hours will be 08:00 to 16:30 with 30 minutes for lunch, but may require flexibility as the work dictates.

SALARY: According to Medair standard salary scale.

JOB COMMITMENT

TYPE OF CONTRACT: Fixed Term Contract

PLANNED START DATE: 1 April 2020

TRAINING: As required

DURATION OF COMMITMENT: 5 months, with possibility of extension

How to Apply

If you believe that you have the qualifications and skills, please send a one page cover letter and a CV in English as well as relevant diploma and other certificates by email to aden- recruitment@medair.org no later than 31 March 2020.

The subject of the email should be heading: Data Entry Assistant and your full name

Only applications respecting these criteria will be considered. Do not apply unless you meet minimum application requirements or you will not be considered.

This position is open for men and women, including persons living with disabilities. We reserve the right to close the recruitment before the date indicated.

Only short-listed candidates will be contacted via mail.


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