Ended Admin Transit

The Job

Médecins Sans Frontières (MSF), is an International Humanitarian Organization providing medical aid to populations in distress, victims of natural and man made disasters and victims of armed conflict, regardless of race, religion and political believes. For more information, visit our Arabic website, www.msf-me.org

Médecins Sans Frontières is looking for Yemeni nationals to recruit for the following position:

ADMIN TRANSIT

Location: Aden Coordination

Contract duration: Four months renewable

Contract type: Full time contract

Reporting to: HR Coordinator

Key of responsibilities:

  • In conjunction with headquarters, managing visas, plane tickets and associated required processes for the arrival and departure of international staff from the country
  • Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters
  • Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)
  • Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
  • Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
  • Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff)in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required
  • Being in charge of the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food)
  • Being responsible for the filing of administrative documents according to MSF standards and local legislation.Sending required documentation to HQ in a timely manner.

QUALIFICATIONS AND SKILL REQUIREMENTS

  • Strong communication skills – Excellent spoken and written English skills mandatory
  • Must ensure efficient, fast past and high quality work with autonomy
  • Detailed oriented – Mandatory
  • Bachelor Degree in Administration
  • Minimum 1 year certified work experience as administrator, RH support, or other related field
  • Language : Arabic and English
How to Apply

Applications must be in English language. Candidates MUST submit a Cover Letter and CV. Short listed candidates will be asked to provide original copies of diplomas, copies of relevant training and work certificates, and any recommendations from previous employers to the following:

Médecins sans Frontières - Aden

Only online Application will be accepted. Please send your application msf.recruitement.aden@gmail.com

(Please in the subject of the mail precise “ADMIN TRANSIT - Aden”)

Deadline for application: 28th May 2020

Only short-listed candidates will be contacted for interviews. No face-to-face contact or phone contact will be considered. Any documents sent to MSF-F (CV, cover letter, copies of diploma, recommendations letters) will not be returned by MSF-F.


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