Ended  Admin Support Officer

The Job

Position:            Admin Support officer - National Staff Position

Job site:            Sub-office Mukalla

Report to:         AAFO1 Aden, & AAFO 2 Aden

Status:              Full-time

 

The Admin Support officer works under the supervision of the AAFO 2 Aden and is responsible for ensuring effective, efficient and accurate admin support.

The key responsibilities and duties are established per department organogram and linked to a clearly established overview of segregation of duties within the admin-fin and hr department.

 RESPONSIBILITIES :

  • Collecting and filling staff details for contracts and salary payments
  • Ensure signing of original documents: contracts, amendments, MoUs and collect those signed for sending  back to Aden or Sana’a Admin-Fin Department
  • Check on every single payment done at the sub-base level in terms of document chronology, correct filling out and signing of the documents, before sending the documents back to Aden or Sana’a for clearing of the weekly PENDING/cash request
  • Communicate pro-actively on problem/delays in clearing of weekly pending
  • Participate in local procurement process – RFQ evaluations
  • Weekly and monthly cash count to be sent to Aden or Sana’a (mail)
  • Perform other related duties as required

PROFESSIONAL REQUIREMENTS:

  • Minimum bachelor degree in finance and accounting or any other related major
  • Minimum 1 year relevant professional experience in administration with local or international NGO in Yemen

Qualifications, skills and traits:

  • Demonstrated excellent computer literacy (Excel, word, e-mail)
  • Good command of spoken and written English
  • Arabic native speaker
  • Excellent communication and organization
  • Punctuality and respect for applicable rules and procedures
  • Attention for details and quality
  • Strongly objective and impartial reasoning
  • Ethical and transparent decision-making
  • Independence, i.e. conducting tasks with minimal supervision, and stress resilience
  • Self-motivation, goal/result-orientation and team work
  • Flexibility, tolerance and maturity
  • Able to work under pressure.
How to Apply

APPLICATION PROCESS

  • Deadline for submission of application: 9  August 2020
  • Documents to be submitted for application: CV and Motivation Letter (incomplete applications will be not considered), in addition to contact details for minimum 2 reference persons (include position and relation)
  • How to send the application: by e-mail to job.intersos@gmail.com (applications delivered by hand will be not considered)
  • Subject reference to be used is ‘application for Admin Support position Mukalla
  • Employer: INTERSOS
  • Category: Development/Non-Profit
  • Location: Mukalla
  • Posted on: 22 July 2020
  • Deadline: 9 August 2020

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