Ended Finance Assistant

The Job

Job Title:

Finance Assistant

No of position:

1 Position

Grade:

D1/G1

Deadline:

Aug 9th, 2020

Contract Type:

Special Service Contract

Duration:

5 Months renewable based on funding availability

Duty Station:

Based in Marib with visits to RDP’s Head office

Probationary Period:

Five months

Department:

Finance

Reporting to:

Finance Officer

Duties and responsibilities:

  • Maintain complete books of accounts, as per RDP’s Finance Operations Manual.
  • Perform routine calculations to produce analyses and reports as requested by the finance officer.
  • Check all payment claims to ensure compliance with RDP’s policy & procedures, donors requirements, and Yemeni laws and regulations.
  • Ensure that all payments are properly coded to be recorded against active grants and complete authorization of respective budget holders as per RDP’s thresholds of approval.
  • Ensure that all financial transactions are supported by documents for disbursement of cash to suppliers, contractors, beneficiaries.
  • Ensure that all official letters and Payments with their supporting documents are signed and stamped with all required stamps.
  • Assist the Finance Officer, Finance manager and Internal Auditor to strengthen internal controls & controls environment.
  • Assist Finance officer to ensure appropriate segregation of duties for each & every financial management task and transaction.
  • Assist Finance officer to prepare Budget vs. Actual and any other requested reports.
  • Monitor cash & bank flows on a daily basis and maintain close coordination with financial institutions to ensure smooth cash flows. Safe guard of RDP cash from assessed / known risks.
  • Collect information for preparing the payroll payments for RDP’s employees.
  • Ensure that expenses are paid and recorded based on the cost sharing sheet.
  • Report any troubling discoveries or suspicion of wrongdoing to the proper authorities.
  • Ensure to update the exchange rate sheet for the foreign currencies based on the official bank exchange rates.
  • Ensure that financial transactions are recorded based on the official exchange rate.
  • Obtain the Bank statements from the bank on a monthly basis.
  • Scan all completed financial transactions on a daily basis.
  • Ensure that all vouchers are kept properly in both hard and soft copies.
  • Maintain asset & liabilities monthly schedules & reconciliations& ensure that all balances are reconciled with QuickBooks accounting system with justification for any balance, if needed.
  • Follow up the Employees to reconcile their advances on a monthly basis.
  • Assist the finance team during Internal or external audit, donor specific audit, any authorized third party review of financial records.
  • Reconcile the Petty cash on a monthly basis.
  • Participate in Assets and Inventory physical count.
  • Maintain working relationship with RDP partners to ensure smooth financial implementation of projects.
  • Undertake any training and professional development as and when required.
  • Review the official e-mails on a daily basis, respond to queries from colleagues and suppliers on time and with appropriate manner, and ensure that all problematic issues are raised with the Program team at the earliest opportunity.
  • Any other related duties as assigned by the direct supervisor.

Qualifications/Requirements:

  • Bachelor’s Degree in accounting is required.
  • Minimum of 1 year relevant experience.
  • Knowledge of computerized accounting software, preferably Quickbooks accounting system and high-level of Microsoft Excel.
  • Prior working experience with NGOs.
  • Very Good communication and reporting skills in written and spoken English.
  • Excellent in using Microsoft including (word, excel, power point and emails).
  • Commitment, honesty and reliability.
How to Apply

Interested candidates should apply through this link: https://forms.gle/5gML3LS9F5nnJr4A8

not later than August 9th, 2020.

For more information about RDP, please visit our website at http://rdpf.org

  • Employer: RDP
  • Category: Accounting/Finance
  • Location: Ma'rib
  • Posted on: 26 July 2020
  • Deadline: 9 August 2020
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