Ended Junior Assistant HR

The Job

Name job: Junior assistant hr.

Place: main offices Aden 

Responsible for accurate and timely monthly Human Resources (HR) reports for internal/ external clients. Custodian of Timesheets and leave records etc. Supervise HR assistant in following staff records, attendance, leave, personal files. Working closely with HR & Admin Coordinator for the preparation for the monthly payroll report. Follow up on Health insurance for all national staff.  Provide full range of HR services to a high quality.

Responsibilities:-

  • Assist in preparing the general plan of the human resource and employee affairs department, and participate in the implementation of the plan under the supervision of  the HR manager
  • Follow up the rules and regulations of the employee policies, particularly the attendances (time in and out) and leave as well as official holidays.
  • Direct supervision on the employee attendances (finger print) and updating it accordingly and preparing monthly summary report of employee discipline to the HR manager.
  • Receive job applications and prepare shortlists according to recruitment policies, prepare applicant's interview schedules by coordinating with them and apply recruitment policies based on the recruitment plan.
  • Participate in the annual employee performance evaluation in accordance with FMF policy and under the supervision of HR manager.
  • Constant update of employee statue such as (employee leave , permission, missions , per diems ) to the employee affairs system( Yemen soft)
  • Follow up employee changes and update staff information according to the changes such as (employee promotions, qualifications, movements and personal information etc.
  • Follow up staff guarantees whose recruitment might require commercial insurance as well as renew these papers annually
  • Prepare and document contact and administrative orders and guidelines as well as warnings and assignments.  
  • Disseminate the culture of quality amongst the employees, apply it, instil its principles in them and consider it as part of the work.
  • Analyze, identify employee training needs for FMF staff.
  •  Follow up training workshops, nominate employee accordingly, coordinate with their line managers and update the HR manager.
  • Follow up evaluation of training outcomes of FMF staff and present recommendations based on the results.
  • Supervise the logistical tasks at FMF.
  • Apply the rules and regulations of safety and security that will ensure the safety of FMF staff
  • Monitor the daily activities of service and cleaning employees and shifts of the guards on a daily basis.
  • Conduct any other assignments as required

Qualification & Requirements :-

  • University degree in Human Resources, Business Administration or relevant field.
  • Al least 2 years in Human Resources Management field.
  • Strong communication skills – Good command of the English language (spoken and written)
  • Well presented, friendly manner
  • Good interpersonal communication and the ability to deal with a wide range of people.
  • Accurate and Precise
  • Writing skills and Organized Filing system
  • Flexibility and ability to work under pressure
  • Works well on own initiative while maintaining strong rapport with colleagues
  • Establishes and maintains credibility with wide range of staff from junior colleagues to senior management
  • Be flexible in all aspects of work
  • Willingness to work during weekends and official holidays if required
How to Apply
  • Applicants should send a CV and covering letter, both in English, to Field Medical Foundation ( jobs@fmfyemen.org ) with the title of the position you are applying for in the title of email.
  • Employer: FMF
  • Category: Human Resources
  • Location: Aden
  • Posted on: 29 July 2020
  • Deadline: 5 August 2020

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