Senior Liaison Officer

The Job

Open to Internal and External Candidates

Position

SENIOR LIAISON ASSISTANT

Organizational Unit

Liaison and Coordination Unit (LCU)

Duty Station

Yemen, Aden

IOM Classification

G 6

Type of Appointment

Special Short-Term (SST) Graded Contract,3 Months (With a possibility of renewal)

SVN No.

SVN2020/107

Estimated Start Date

As soon as possible

Closing Date

Saturday 26 September 2020

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Organizational Context and Scope:

The IOM mission in Yemen provides humanitarian support to vulnerable populations throughout the country; displaced persons, refugees/migrants and to communities in need of support. With offices in Sana’a, Hodeida and Aden, IOM engages with a variety of partners, authorities and stakeholders in order to meet mission goals.

Working under the overall supervision of the Head, Project Development & Programme Suppor and the direct supervision of the National Liaison Officer and the administrative supervision of Head of Sub Office, Aden, the Senior Liaison Assistant is responsible for the following functions:

Core Functions / Responsibilities:

  1. In coordination with IOM Yemen Sanaa Liaison and Coordination Unit, maintain regular communication with relevant authorities and stakeholders. Share feedback from meetings with IOM Senior Management and centralize meeting notes, circulars and relevant documentation appropriately.
  2. Communicate the requests and requirements from authorities in Aden to the relevant IOM counterparts. Suggest and support follow up meetings/engagement with appropriate authorities, senior management and technical colleagues where necessary.
  3. Serve as the Liaison Unit focal point for knowledge management; ensuring that original and copies of official documents are appropriately drafted, disseminated (referencing and tracking) and shared on common IOM Yemen mission platforms.
  1. Verify all Liaison Unit external communication follows mission standards for both protocols and style. Work closely with the translation assistant to ensure documents are professional and that the message conveyed is clear.
  2. Work closely with the Program Support and Resource Management Units to maintain harmonization of messaging on external documents, media/press releases and correspondence with authorities.
  3. Support administrative, programmatic and operational units on tasks requiring clearance or coordination with authorities. Maintain open communication with IOM teams to avoid contradictory messaging and to promote and monitor adherence to new regulations and protocols.
  4. Act as Focal point on access constrains tracking with the coordination of the Staff Travel Unit (STU) by maintaining an up to date tracking tool.
  5. Work with IOM Sana’a colleagues to provide weekly input into IOM Yemen internal situation reports to share unit priorities, challenges and to highlight issues requiring immediate action.
  6. Update and maintain the Liaison Unit action matrix and share weekly to follow up with relevant IOM team members.
  7. In coordination with the Liaison Officer and senior management, attend and notate relevant meetings, ensuring that draft notes are appropriately disseminated and stored.
  8. Serve as interpreter for Head of Sub-Office and senior management when necessary or for sensitive meetings with authorities.
  9. Undertake duty travel to IOM sub offices and field operations as necessary.
  10. Perform any other tasks as required.

Required Qualifications and Experience

EDUCATION

University degree in Business Law, Political Science, Translation, English Literature, or a related field from an accredited academic institution with four years of relevant professional experience

EXPERIENCE

  • Minimum of four years’ of professional experience in coordination and liaising with governments and other related areas, preferably within the United Nations or International Humanitarian Organizations;
  • Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities. Good reporting Skills;
  • Ability to pay dose attention to details and work with minimal supervision. Excellent computer skills especially Ms Office and SAP.
  • Excellent communication, negotiation and interpersonal skills; Ability to work effectively and harmoniously within a team

Languages: English and Arabic

Required Competencies

Values

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, national of the country with automatic right to live and work in the country, and security clearances.

Female with the above qualifications are encouraged to apply.

How to Apply

Interested candidates are invited to submit their applications via the following link

https://iom.akhtaboot.com/en/yemen/jobs/aden/139404-SVN2020-107-Aden-SENIOR-LIAISON-ASSISTANT-G6-at-IOM--Yemen

All applications should include a functional email address, mobile numbers and detailed curriculum vitae (CV). “Only shortlisted candidates will be contacted”

Posting period: 13 September 2020 to 26 September 2020

  • Employer: IOM
  • Category: Development/Non-Profit
  • Location: Aden
  • Posted on: 13 September 2020
  • Deadline: 26 September 2020

TOP