Ended Grants and Information Coordinator
Job Title: Grants and Information Coordinator
Duty Station: Sanaa
Current Employee: NA
International Medical Corps has maintained a presence in Yemen since 2012, providing lifesaving support to people in need. In 2015, International Medical Corps transitioned its development-focused nutrition and health interventions to a rapid emergency response in order to provide lifesaving health and nutrition support to the people due to the ongoing humanitarian emergency. International Medical Corps so far has expanded its integrated health, nutrition, food security, and WASH activities to the most severely affected governorates in the country.
The Grants Management and Information Coordinator works in close collaboration with the Program Director to provide administrative and technical guidance and support to all aspects of the program cycle from design, implementation, management, reporting and communication. S/he supports high quality write up for technical assessments, contributes to technical concept notes, budget development, procurement plans, work plans, etc. S/he is accountable for effective and transparent communication with donors and Headquarters about the progress on project outputs. Responsible for staff supervision, management and capacity building
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Work in tandem with the Program Director and technical program staff to support the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool.
- Provide assistance in preparation of budgets in coordination with program and finance personnel
- Organize and support in grants kick off meetings
- Participate in and support grant review meetings and provide advisory assistance to program staff
- Tracks program progress on a monthly/quarterly basis
- Support in collating information for proposal development, donor information requests, coordinating inputs from relevant staff
- Maintain grants filing system for all IMC Yemen grants, including agreements, proposals, revisions, reports, etc.
- Support program compliance and internal control procedures according to internal and donor regulations
- Liaise with in-country, regional and headquarters on grant management activities, including ad hoc requests for information and updates
- Support closeout of awards, including preparation of final inventories, property disposition, etc.
- Analyze and evaluate grant performance and budget burn rates and compliance with donor regulations, recommending award actions to the team;
- Liaise with the Grants and Contracts Management Department at HQ as necessary regarding donor requirements and internal IMC procedure
- Support program team and local partners in program design and reporting through the capacity building trainings, development of standardized information and reporting tools
- Manage information for regular situation analysis (security, political, media, from other agencies/actors), regarding humanitarian needs and data collection from program activities
- Maintain a donor reporting schedule and share with relevant staff on a timely basis
- Support the development of communication tools (for internal and external use), including maps, case studies, and infographics
- Work with project staff to ensure that implementation of grants and contracts follows donor requirements
- Under the supervision of the Program Director and in close collaboration with the MEAL Manager, ensure timely compilation of programme and project data to comply with internal, donor, and sector coordination reporting requirements by deadline;
- Ensure tools and processes are adequate and in place for purpose to collect relevant quantitative and qualitative information required for reporting to a range of stakeholders;
- Provide editing and quality assurance of all internal and external reports for review by the Management prior to dissemination.
- Coordinate with sub-grantees at the field level to support coordination of activities, quality reporting, and capacity building
- Support information flow from the field, regionally and with headquarters and maintain open communication with the Desk at Headquarters
- Keep the donors timely updated on vital issues impacting project implementation
Demonstrates a thorough understanding of the responsibilities specific to the job, as well as the ongoing capacity to stay abreast of changes in job functions.
Demonstrates the ability to work cooperatively and effectively with other employees. Maintains good work relationships both internally and externally and has the ability to work productively as a team.
Demonstrates the ability to make good decisions about what should be done given a specific situation. Thinks carefully before taking action and behaves appropriately for the circumstances.
Problem Solving Skills
Demonstrates the ability to use creativity, reasoning, past experience, information and available resources to resolve issues.
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.
Takes responsibility for actions, decisions, and outcomes. Can confidently take the lead role on a team, if and when necessary.
Reporting to: Program Director
This position demands a highly organized and dynamic individual with a demonstrated ability to achieve results in a demanding environment.
- At least 3 years of experience with an international humanitarian organization
- Experience writing proposals and managing information related to large-scale emergency response and reporting to donors (OFDA, BPRM, DFID, ECHO, UNHCR, OCHA, etc.)
- Insight into health services, WASH, FSL and nutrition programming
- Ability to exercise sound judgment and make decisions independently
- Ability to meaningfully contribute to decision making processes
- Strong leadership and communication skills, ability to lead and coordinate processes across a number of departments
- Demonstrated analytical, motivational, communication, project conceptualization and planning skills
- Experience and understanding of institutional donor policies, guidelines and strategies e.g. USAID, OFDA, ECHO, and UN
- Demonstrated experience in proposal development and preparation of internal and donor reports.
- Flexible, able to cope with stressful situations and frustrations
“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, gender, age, disability or status as a veteran.”
candidates need to submit their CVs to IMC-YemenHR@internationalmedicalcorps.org and need to write the title of the position they apply for it in the "email subject line".