Preliminary job information

• Job Title: LOGISTICS SUPPORT ASSISTANT – THERAPUTIC FEEDING CENTRE
• Country and Base of posting: YEMEN – MOKHA
• Reports hierarchically to: TFC MD TEAM LEADER 
• Creation / Replacement (incl. name): CREATION 
• Contract Duration: 6 MONTHS RENEWABLE BASED ON PERFORMANCE AND BUDGET AVAILABILITY.
• Announcing Date: 28/07/2022
• Announcement Closing Date:  06/08/2022
• Work Starting Date: ASAP

General information on the mission

Context

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilian victims of marginalization and exclusion, or those hit by natural disasters, wars and economic collapses by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects a year in the following sectors of intervention: Food Security, Health, Nutrition, Construction and Rehabilitation of infrastructures, Water, Sanitation, Hygiene and Economic Recovery. PU-AMI is providing assistance to around 5 million people in 20 countries across Africa, Asia, the Middle East, Eastern Europe and France.

Yemen is one of the 30 poorest countries in the world with 54% of the population (2014 est.) living below the poverty line on less than two dollars a day. In parallel, since 2011 and the Yemeni revolution, the State is facing major humanitarian challenges. The transitional process failed to provide sustainable peace in the region. The country is now divided in two, with northern Yemen being under severe stress to provide for its population. In March 2015, a Saudi-led coalition began airstrikes in support of southern based pro-government forces, leading to a very unstable situation and dire humanitarian needs. 
The armed conflict has spread rapidly throughout much of Yemen since mid-March 2015, with devastating consequences for civilians. Two years of violence has led one of the world's poorest countries into chaos. Around 70% of the population, or 18.8 million people, now depend on humanitarian aid (OCHA); 2.8 million people are displaced; Dozens of schools and hospitals were the target of attacks; 17 million Yemenis are food insecure and 3 million children and pregnant or lactating women are acutely malnourished. The lack of access to safe drinking water and sanitation also affects 14 million people. 14.8 million people have no access to health care. A generation of Yemeni children is at risk, as nearly 2 million children do not have access to education because of conflict, poverty and discrimination. Yemen has turned into the number one humanitarian crisis in absolute numbers of people in need.

PU-AMI’s history in the country and intervention strategy

PU-AMI has been present in Yemen since 2007. From 2007 to 2011, PU-AMI supported the primary health system in Hodeidah Governorate. After a one-year stand-by in 2011 due to security reasons, the mission re-started in July 2012 with a nutrition project focusing both on emergency response and a longer term community-based approach in Hodeidah and extended its activity in Raymah Governorate. 
In 2017, PU-AMI continues to concentrate its intervention in 6 districts of Hodeida and 3 districts of Raymah. The number of IDPs in those two Governorates is very large and weight consequently on a population already living in extreme precariousness. The core field of intervention for PU-AMI in these Governorates is an integrated approach on nutrition including community-based activities (OTP/SFP and community mobilization as a strong component of the program, within health facilities, but also within an outreached approach and mobile clinics). 
In Hodeidah governorate, PU-AMI works to contribute to reduce the impact and severity of nutritional challenges and to improve health status of most vulnerable populations, through supplementary nutrition integrated response based upon health, hygiene and nutrition education and capacity building (Mobile Health Clinic, support to Health facilities, General Food Distributions, etc.). 
In Raymah governorate, PU-AMI is responding to the ongoing nutrition crisis through the same activities as in Hodeidah (primary health care and management of acute malnutrition for children U5 and pregnant and lactating women), as well as running a Stabilization Centre for severely malnourished children with medical complications. 
As part of this integrated approach in those two governorates, PU-AMI also implements food security and livelihoods activities, mostly consisting on general food distribution and some Food For Training activities (started in 01/2017). In addition, water, hygiene and sanitation will also be part of PUI intervention in the focused area, with WASH being prioritized in the rehabilitation of health facilities to manage more effectively nutrition activities.
In May 2017, PU-AMI started being a part of the Emergency Cholera Response in Hodeida and Raymah through the set up or Oral Rehydration Points and support of one Cholera Treatment Centre in Raymah.
PU-AMI will also position itself in influencing positions, through effective participation to clusters and sub-clusters (nutrition; food security and livelihoods; WASH) and working closely with relevant government departments (MOPIC; MoPHP).The mission will explore opportunities for geographical expansion through developing and clarifying expansion criteria beyond the current Governorates and District.  

Overall objective:

To provide overall Logistics Support to Al Mighlaf Stabilization Center. This will include, procurement, Logistics, fleet, assets, stock and warehouse/inventory management. The incumbent will be required to exercise utmost professionalism in stock management, stock records, and food supply and inventory management for the Al Mighlaf Stabilization Centre. S/he will be required to keep appropriate records and ensure proper maintenance and repair of premises under his/her jurisdiction.

Tasks and Responsibilities

Supply chain: Carries out Supply Chain activities and properly documents the process from requests to warehousing, at Al Mighlaf level in support of program implementation in compliance with PUI procedures and donors’ guidelines.
Assets & Premises: Ensures proper and good management of all equipment and premises at Al Mighlaf level in compliance with PUI procedures and donors’ guidelines.
Safety & Security: Ensures safety and security guidelines are followed at Al Mighlaf level, communication and transportation means are available at all times.
Fleet: Follows up with the Logistics Officer Hodeidah for all movement plans and cargo to Al Mighlaf.
Reporting: Ensures all reporting and dissemination of information is properly done under the Activity Manager’s guidance using proper tools.

Supply Chain

• Work with the activity manager in identifying requirements for Al Mighlaf.
• Receive Procurement Requests from the Activity Manager for purchase of the needs based on the Procurement plan
• Check the Procurement Requests for accuracy of items specifications, tight template and respects PU-AMI’s procedures.
• Prepare and send Request for Quotations to suppliers and manage supplier relationships in Al Mighlaf.
• Collect the quotations prepare all Procurement Documentation and submit to the Logistics Officer, Hodeidah for validation. 
• Carry out market assessment with Technical support of the Logistics Officer; negotiate for better terms and conditions, prices, lead times and payment terms.
• Follow-up with the Logistics Officer Hodeidah on order processing ensure timely deliveries to the SC and ensure proper tracking of all supplies.
• Check for quality of all delivered supplies and update the Purchase Follow Up tool.
• Liaise with the Logistics Officer to ensure proper forecast of needs for procurement at Al Mighlaf level. 

Warehousing:

• Receive all supplies (food & non-food items) using the correct documents (Delivery Note / waybills, Packing Lists) and keep records of all materials received and dispatched at Al Mighlaf Level. 
• Carry out monthly Inventory Stock takes of all supplies in store (physical Inventory Checks and counts, random weight checks, quality checks, expiry dates) and prepare to reject any commodities not matching PU-AMI Standards.
• Distribute the food and non-food items on request from the Activity Manager using Stock Request and Dispatch Forms, Waybills, packing Lists, and update the Stock Report daily. 
• Ensure good warehousing practices; maintain clean and pest-free storage conditions at all times, manage the offloading and stacking of the commodities, install Stock Cards, Stack cards, Bin Cards and any other storekeeping records for proper tracking of program supplies. 

Logistics & Fleet

• Facilitate repair of minor faults in of premises in Al Mighlaf as may be identified or requested by the Activity manager and in conjunction with the Rehabilitation Supervisor
• Ensure regular maintenance of Equipment (Generator, Solar System, Electrical works) and premises (Store, Stabilization Centre).
• Report any major faults in equipment and premises as may be requested by the Activity Manager at Al Mighlaf.
• Receive, Manage and report Fuel usage at Al Mighalaf, ensure correct and proper follow-up of fuel and utilization of the generator (periodic maintenance)
• Ensure proper fuel request, recording (Stock Cards) and dispatch.
• Work with the Logistics Officer in Hodeidah to arrange for any transport of Supplies, Medical Drugs, Equipment from Sanaa and Hodeidah to Al Mighlaf.
• Ensure Drivers follow PU-AMI rules and procedures, safety and security, movements and log Sheets procedures.
• Monitor fuel storage, fuel requests, consumption as well as fuel stocks.
• Ensure at all times the solar system is in good working condition, propose any improvements and correct follow-up and implement preventative maintenance on time.

Equipment

• In charge of the smooth running of all equipment at Al Mighlaf level. 
• Update the Equipment list Follow Up for all Assets received and in use, ensure they carry log tags and report any missing Equipment.
• Checks IT equipment at reception and prepare Allocation Forms for Staff.
• Provide teams with adequate means for data backup and ensure monthly back up in liaison with the IT Officer
• Request for new Equipment, Mobile Phones and SIM cards, update contact list and credit requests on monthly basis with the help of the IT Officer.
• Ensure the implementation of asset management procedures on the base (identification cards, tagging…) 
• Support the base and field staff by giving them regular refresher trainings on the asset management procedure.
• Record the new needs of staffs in terms of IT equipment (Laptop, phone etc.)
• Check and make sure for all Asset forms and do regulation of asset form if needed.

Reporting

Ensure update and sending of the following reports:

1.    Fuel Consumption Report to the Logistics Officer by Thursday each week. 
2.    Prepare and send Monthly reports to Logistics Officer by the 5th of Each Month 
3.    Stock Follow Up Report
4.    Equipment List Report
5.    Purchase and Contracts Follow Up

• Contact List for Al Mighlaf

Team Management

• Directly Reports to: TFC MEDICAL DOCTOR TEAM LEADER
• Indirectly Reports to: Logistics Officer MOKHA, HEALTH & Nutrition Project Manager

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)

1.    Flexible and committed
2.    Service oriented
3.    Reliable and punctual 
4.    Ability to work in a team with a sense of initiative and responsibility
5.    Caring and accountable
6.    Ability to work at any time even on the weekend if required and upon request to comes to SC for emergency work (distribution, repair etc.)