Finance and Admin Officer

The Job

Position: Finance and Admin Officer

Locations: Amran   

Vacancy Reference Number: FAAO-AMRN/20

PURPOSE OF DIVISION:

The overall aim of our financial response is to ensure enhanced access to effective and dignified Financial assistance in operational day-to-day activities and assist to have increased support to program unites and guide program staff to implement the project activities in proper way. And to make controlling of the budget for all projects.

The Finance Division closely works with country programme team in identifying, planning, implementing, monitoring and evaluating the financial projects issues and to deal with the government needs such as tax, and social security by making good understanding to the local law as well as International law.

JOB PURPOSE:

Under the guidance of the FM, Finance and Admin Officer is responsible for maintaining of accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties. And to Provide Assistance in Financial and Accounting matter of the Finance Department.  Admin and Financial Issues in the field offices

KEY WORKING RELATIONSHIPS

  • Assistance in Operational, Financial and Business Management
  • Assistance in preparation of financial reports and Periodic Financial Closing
  • To participate in External Audit as and when required
  • Office Management/Book keeping/Filing System Management
  • Provide administrative support for HR .

SCOPE AND AUTHORITY

Scope of the Role:

Reporting to the FM, the FAO has the responsibility to manage all accountant programmes/projects.

Responsibility for Resources:

  • Assistance in Operational, Financial and Business Management
  •  Responsibility for all Office Management/Book keeping/Filing System Management

KEY ACCOUNTABILITIES

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

Admin:

  1. To ensure the implementation of IRY staff regulation in the sub offices.
  2. To ensure proper communications within the sub office concerning administrative issues.
  3. To implement all HR procedures on the sub office and to propose new procedures where required.
  4. To ensure regular updates of the staff database, validations of staff leaves days and manage staff files.
  5. In charge of relationship with local authorities concerning administrative and employment issues,
  6. To ensure the induction of the new coming staffs on the support, rules and regulation.
  7. Oversee purchasing inventory, transport, and procurement of project materials
  8. Maintain smooth office operations including provision and operation of equipment
  9. To supervise the installation, maintenance and repairing of the equipment.
  10. To supervise that the base Inventory list is filled and up to date,
  11. Coordinates internal and external meetings, travel arrangements, etc
  12. Maintaining proper filing system for accounting & admin activities.
  13. Office management, staff records, attendance, equipment, safety, etc
  14. To ensure that the sub office Inventory is reviewed and an inventory list is prepared and up to date,

Finance:

  1. To ensure proper implementation of IRY’s financial rules and procedures,
  2. Monthly Cash forecast for the sub office, provide cash forecasts, manage cash in/out and sub office financial reporting,
  3. Where required in consultation with the Team Leader provide inputs to budget proposal and procurement plan,
  4. Prepare daily & monthly closing and cost accounting reports within budget line.
  5. Compile and analyse financial information to prepare entries for finance, such as Petty Cash Vouchers, and proper supporting document for transactions.
  6. Establish, maintain, and coordinate the implementation of accounting and accounting control procedures.
  7. Control, analyse and review budgets and expenditures for Project.
  8. Explain expenses bills, vouchers and accounting policies to staff.
  9. Responsible for financial data bases (in Excels format)
  10. Any other admin and finance duties assigned by the management.

Human Resource:

1.      Act as a HR Focal Point and maintain procedures and regulations.

2.      Facilitate and arrange interview and written Test sessions if requested.

3.      Participate in the interview session if requested.

4.      Collecting and reviewing attendance sheets before submitting to the HR department in CO.

5.      Introduce new staff to the sub-office and follow up on their induction.

6.      Completing the file of new staff and share it with HR at CO.

7.      Finalize the exit process with leavers.

8.      Any other related tasks as assigned by the HR Manager.

PERSON SPECIFICATION

ESSENTIAL

Experience

  1. University degree in Accounting, or business administration
  2. Two years’ experience of working for a humanitarian aid organization in similar position
  3. Experience of preparing various accounting report.
  4. Good management and representation competencies.
  5. Familiarity with donors and donor procedures helpful.
  6. Excellent communication skills and ability to work and live within a team environment;
  7. Computer proficient in Excel Word, and internet
  8.  Very good oral and written communication skills in English & Arabic

Skills

  • MS Word, MS Excel, Banking/Cash Handling, Customer Dealing &Filling System

Special Skills:

  • Responsible, Confidentiality, Integrity, Punctuality, Trustworthy, Goal Oriented & Team Player

Qualifications:

 University degree in Accounting, or Business Administrative.

Other

Understanding of and commitment to safeguarding, child safety and protection from sexual abuse and exploitation principles.

How to Apply

Interested and qualified candidates are requested to Click Here 

Notes:

  • All applications must include the vacancy reference number in the Reference No. Applications without the correct reference number will not be considered.
  • Qualified Females are strongly encouraged to apply  
  • Only Short –listed candidates will be contacted.
  • Employer: Islamic Relief
  • Category: Accounting/Finance
  • Location: Amran
  • Posted on: 18 November 2020
  • Deadline: 25 November 2020
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