Ended Country Human Resources Manager (Re-advertised)
Closing date: 6 December 2020.
Location: Yemen - Sana'a
Contract: Fixed Term 2-year renewable
The Role: Priority will be given to internal candidates. Due to the urgency of the post, this advert will close where a suitable candidate is identified.
To provide a professional, business focused organisational development and human resource management service, delivering a proactive and solutions based approach for resolving issues and ensuring that staff are effectively resourced, managed and developed to deliver organisational strategy.
What we are looking for
To develop, advise on and implement a full range of Human Resource strategies necessary to support effective people management for the all the Country; and ensure Human Resource Management contributes to and is aligned to the Country’s strategic goals.
This role will give you an opportunity to make a difference in Oxfam in Yemen, to act as key contributor to HR, to work with a group of passionate people that are specialists in their fields etc, training and development, offers fair pay and competitive benefits package.
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.
Key Responsibilities and Accountabilities
Strategic Human Resources
Lead on the development and implementation of the HR Country strategy, aligned with the goals of the Oxfam Country Strategy. Provide strategic advice and problem resolution on complex and sensitive policy interpretation and procedural issues to managers and employees across the range of HR processes. Drawing on deep functional HR process and policy knowledge, and as custodian of HR policies and services in country, deliver the HR country plan to ensure organizational effectiveness. In addition to:
To pro-actively recognise changes in the internal and external environment (i.e. funding short fall) that will impact the programme. In collaboration with the CMT to then propose and deliver strategic changes. This could, for example, result in a programme scale down; plan and implement HR exit strategy, support change management procedures and the redeployment of staff.
Work closely with Country Director to provide guidance and counsel on the country programme’s overall staff development needs and assist in the process of prioritising resources in order to develop and promote the strategic talent; with either management potential or technical expertise. To also take on a coaching and mentoring role with senior managers to help them develop their people management skills in order to grow team talent.
Work with the other Shared Service Centres to have current L&D , Talent management and Employee Relations expertise and learning. Conduct and or coordinate office climate assessments and advise management as appropriate.
Provide counsel to managers at key stages of the employee performance management cycle (probation, interim review and annual review). Where concerns are identified to pro-actively encourage managers to address these by collaboratively implementing performance improvement plans.
Advise managers on all employee relation matters including grievances, disciplines and appeals; ensure all processes are in line with Oxfam policies and procedures whilst taking account of the local labour law and ensuring Oxfam remains complaint.
As part of Senior Management Team advise management on and contribute to the overall management of the Country, drawing on own diagnosis, professional knowledge/experience and knowledge of the business. In addition to contribute on programme and operational decision-making and when required, as with all CMT members, to cover for the Country Director in their absence.
Inter-agency cooperation, Networking and Partnerships
Liaising with peer agency HR networks as well as Oxfam HR teams to share knowledge and practices that add value to the HR function and ways to strengthen team management processes and adherence to the new Oxfam behavioural competencies. In addition to liaising with the GHT to effectively response to humanitarian crisis’s.
Accountable for overall HR operations in the Yemen Programme
Deliver changes to the organisational structure as and when required: ensuring that the implementation meets the organisations needs, balances Oxfam policies with local legal requirements, is sensitive to the cultural context, and in all cases ensures minimal recourse by staff to the internal grievance process or external complaint.
Utilise the interim and annual performance reviews to engage managers in discussion around their employee’s talent needs. As an outcome talent plans will be developed for Yemen staff in conjunction with senior managers. This will feed into the talent skills matrix with clearly identified actions that will need to be followed up at regular intervals.
Works with the Reward Shared Service Centre to have an up to date and competitive Reward Package that is in line with the Oxfam Reward Principles (in compliance with the SLA). On a monthly basis to ensure payroll reports backed up by appropriate documentation and signed-off by Country Director. Implement country specific policies related to reward during a first phase humanitarian response.
Country HR Manager and 20th October 2020
Employee Life- Cycle
Accountable for all aspects of the employee life cycle resulting in contractual changes from on boarding1 to job role changes to periods of leave to off boarding. At each stage to ensure a high standard of customer care and to deliver an efficient level of service in which the HR team anticipates problems and delivers business focused solutions. Adapt existing HR policies and procedures to an emergency context.
To pro-actively participate in both the country management team and staff meetings and introduce organisational polices and best practice.
Coordinate the end-to-end recruitment process for International and national staff and co-ordinate deployment of HSPs. Ensure recruitments and deployments are done in a timely manner; tap into the organisation wide innovative and creative recruitment strategies including global and local networks to attract the right calibre of people. Contribute to the use and development of Regional or Country humanitarian registers and emergency response teams
Operational Financial Management
Coordinate with Finance in the management and maintenance of the staff payroll and delivery of staff cost reports to support the annual budget rounds. Support Finance as required for the development of the global budget / office bureau budget including cost sharing if applicable.
HR systems and management information –
In close collaboration with the Senior HR Officers ensures that the HR records for staff under your remit are managed proficiently and that they are complete and up to date.
Managing the life cycle of the direct reports from pre-recruitment to exit, including performance management processes, career planning and ensure coaching and mentoring as needed.
Technical Skills, Experience & Knowledge
- Substantial knowledge and senior experience of Human Resource Management in all its aspects, qualified on Human Resources Management or working towards the qualification.
- Substantial knowledge of the concepts of national employment law;
- Experience as a senior Business Advisor towards management on strategic HR including Change Management and organisational development.
- Able to provide leadership and direction on all HR issues at the same time as balancing the strategic role with the need to deliver effective day-to-day HR services
- Substantial experience in an administrative HR role.
- Good written and verbal communication and advisory skills, accurate, just, analytical.
- Convincing and influencing skills.
To apply please click on the following link:
Oxfam doesn't charge any fees for recruitment and doesn't have any relationship with recruitment agencies in Yemen.