Ended Area Program Support Coordinator

The Job

CARE International is currently seeking an Area Program Support Coordinator to provides a vital assistance to the area manager, driving everything forward from planning to implementation.

The position: Area Program Support Coordinator

Location: Taiz Area/ based in Taiz Office

Position summary:

Area Program Support Coordinator provides a vital assistance to the area manager, driving everything forward from planning to implementation. His/her actions will directly influence the efficiency and cost-effectiveness of the program. His/her responsibilities is in order to ensure that mission and projects wide procurement, logistic, IT, and admin are conducted in a timely manner within an efficient plan, operating policies and procedures, accurate and up-to-date vendor and clearance agent’s information.

Main Responsibilities:

Procurement Management:

  • Supervise the procurement Officer/Assistant.
  • Ensure CARE procurement policy is applied efficiently with no violation
  • Approve Purchase Orders within her/his authority as Area Program Support Coordinator.
  • Ensure that the procurement requests are done as per the plan with no delay.
  • Conducting procurement spot check and report that to Program Support Director.
  • Conduct visits to the CO and field locations as needed
  • Follow donor and CARE guidelines on procurement.

Supervise the Logistic Duties:

  • Supervise the logistic Officers/assistants.
  • Ensure the distribution plans for FIs and IFIs are implemented as per program plans.
  • Ensure warehouse management and area guesthouse are supported and in line with CARE warehouse management policy.
  • Ensure that the logistic requests are done as per the plan with no delay.
  • Enforce the projects/area vehicles are following CARE fleet management policy including monthly check up and reporting.
  • Follow CARE guidelines on Logistic.

Supervise Area Office Admin Services:

  • Supervise the admin officers/assistants.
  • Ensure that the admin duties are done in order to help providing support to staff and project implementation.
  • Ensure a good work environment for the team including spaces.
  • Follow CARE guidelines on Admin

IT Support:

  • Supervise the IT officers/assistants.
  • Ensure that IT support is given for staff and project implementation in timely manner.
  • Follow CARE guidelines on IT

Staff Management:

  • Supervise, lead, guide and support the following positions: the procurement, logistic, admin, IT, and drivers in the office directly.
  • Ensure that staff in these positions are recruited in a timely way, well oriented, and meet the requirements of their position
  • Solicit feedback from staff and supervisors to guide coaching of staff
  • Help identify CARE staff training needs by doing professional surveys and providing training support regarding internal policies or for other specific needs

Required:

  • Minimum of bachelor degree in business administration or in related field
  • 5 years' experiences in procurement, Admin, and logistic areas
  • Aware of INGOs work process and has related experience
  • Fluent in English and Arabic languages
  • Able to work under pressure as part of a busy team
  • Demonstrates a high level of interpersonal skills and patience
  • Proficiency knowledge in using computer software.
  • Demonstrable commitment to gender-sensitive practices
  • Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects.
How to Apply

Application Procedure: Interested applicants should apply through below link by January 19, 2021.

https://careyemis.org/Apply/78965815547710447896587202166658765876587658756?JobTitle=Area%20Program%20Support%20Coordinator

Please do not apply unless you meet minimum application requirements, otherwise you will not be considered. Only short-listed candidates will be contacted.       

  • Employer: CARE
  • Category: Programs
  • Location: Taiz
  • Posted on: 4 January 2021
  • Deadline: 19 January 2021
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