Ended Area Program Support Coordinator

CARE International is currently seeking an Area Program Support Coordinator to provides a vital assistance to the area manager, driving everything forward from planning to implementation.

The position: Area Program Support Coordinator

Location: Taiz Area/ based in Taiz Office

Position summary:

Area Program Support Coordinator provides a vital assistance to the area manager, driving everything forward from planning to implementation. His/her actions will directly influence the efficiency and cost-effectiveness of the program. His/her responsibilities is in order to ensure that mission and projects wide procurement, logistic, IT, and admin are conducted in a timely manner within an efficient plan, operating policies and procedures, accurate and up-to-date vendor and clearance agent’s information.

Main Responsibilities:

Procurement Management:

• Supervise the procurement Officer/Assistant.
• Ensure CARE procurement policy is applied efficiently with no violation
• Approve Purchase Orders within her/his authority as Area Program Support Coordinator.
• Ensure that the procurement requests are done as per the plan with no delay.
• Conducting procurement spot check and report that to Program Support Director.
• Conduct visits to the CO and field locations as needed
• Follow donor and CARE guidelines on procurement.

Supervise the Logistic Duties:

• Supervise the logistic Officers/assistants.
• Ensure the distribution plans for FIs and IFIs are implemented as per program plans.
• Ensure warehouse management and area guesthouse are supported and in line with CARE warehouse management policy.
• Ensure that the logistic requests are done as per the plan with no delay.
• Enforce the projects/area vehicles are following CARE fleet management policy including monthly check up and reporting.
• Follow CARE guidelines on Logistic.

Supervise Area Office Admin Services:

• Supervise the admin officers/assistants.
• Ensure that the admin duties are done in order to help providing support to staff and project implementation.
• Ensure a good work environment for the team including spaces.
• Follow CARE guidelines on Admin

IT Support:

• Supervise the IT officers/assistants.
• Ensure that IT support is given for staff and project implementation in timely manner.
• Follow CARE guidelines on IT

Staff Management:

• Supervise, lead, guide and support the following positions: the procurement, logistic, admin, IT, and drivers in the office directly.
• Ensure that staff in these positions are recruited in a timely way, well oriented, and meet the requirements of their position
• Solicit feedback from staff and supervisors to guide coaching of staff
• Help identify CARE staff training needs by doing professional surveys and providing training support regarding internal policies or for other specific needs

Required:

• Minimum of bachelor degree in business administration or in related field
• 5 years' experiences in procurement, Admin, and logistic areas
• Aware of INGOs work process and has related experience
• Fluent in English and Arabic languages
• Able to work under pressure as part of a busy team
• Demonstrates a high level of interpersonal skills and patience
• Proficiency knowledge in using computer software.
• Demonstrable commitment to gender-sensitive practices
• Comply with all relevant CARE policies and procedures with respect to child protection, workplace environment, employee code of conduct and all other related subjects.