Ended Awards Coordinator
Awards Coordinator – Location: Country Office
The Awards Coordinator is responsible to contribute to deliver an efficient and effective award management function of Country office (CO) Yemen, and will play significant role to strength and drive effective and qualitative donors reports and award management for all programmes.
This role will work collaboratively with funding member offices, donors and other departments of the Country office programme to ensure smooth management of development and humanitarian programme awards, sub awards, focusing on donor compliance and accountability.
In the event of a major adverse working environment and situation, the role holder will be expected to work outside the normal role and be able to vary working hours accordingly.
KEY AREAS OF ACCOUNTABILITY:
- Ensure that award management systems and processes are successfully implemented across the life an award and key controls are in place to support effective management of the funding portfolio and compliance with the donor requirements.
- Play a principle role in Award Kick-Off meetings to ensure that all award information is shared effectively with relevant staff across the country office (including field offices) and partners.
- Execute the regular award monitoring across the country office and facilitate regular meetings with key stakeholders to support the Program Director and Head of Awards to ensure that performance on individual awards is tracked effectively, risks and issues are flagged and action taken as appropriate.
- Maintain effective communications with Save the Children member offices, providing them with timely updates on their awards and flagging potential issue promptly.
- Support all functions to ensure donor requirements are understood and complied with.
- Ensure that all appropriate donor formats are available in-country and that key contributing staff have a clear understanding of donor requirements and expectations at the proposal, kick off, amendment, reporting, close out and audit stage of awards.
- Ensure potential issues and amendment requests are flagged promptly to donors via the relevant Save the Children member. This may include developing business cases where donor waiver/derogation requests need to be more thoroughly articulated or negotiated with donors.
- Coordinate the preparation and submission of financial and narrative reports by working with Finance, Programme Managers, and Technical Advisors to gather and collate inputs and circulate timely reminders.
- Review and finalise all donor reports before submission, ensuring consistency between financial and narrative reports and that they meet Save the Children quality standards.
- Ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award
- Work with relevant program staff to ensure all implementing partners undergo legal vetting and capacity assessment prior to commencing work with Save the Children.
- Work with program staff to ensure relevant donor requirements are effectively communicated and understood by implementing partners.
- Roll out sub-grant agreements and contracts clauses with Partners to ensure that they fulfil donor’s/legal requirements with subsequent financial monitoring
Award Management System (AMS)
- Ensure that all opportunities, proposals, contracts and amendments with donors are processed and approved through AMS and the system is an accurate reflection of current award status at all times,
- Ensure that all adequate attachments appear on AMS and are retained as part of the award audit trail,
- Contribute to the improvement of key Award Management processes and practices in conjunction with other functions.
- Incorporate staff development strategies and Performance Management Systems into team building process and establish reviews and result based system
- Encourage a team culture of learning, creativity and innovation.
QUALIFICATIONS AND EXPERIENCE
- Highly preferred to hold at least 2 years of prior experiences directly working in the similar functions (Awards, grants) or in project and budget management.
- Very high level of spoken and written English.
- Strong communication skills, written and verbal, including negotiating, influencing, and facilitating difficult conversations and decisions.
- Bachelor’s degree in Business Administration/Management or other equivalent academic degree in project management, financial management strongly recommended
- Knowledge of the requirements of the major donors (USIAD, OFDA, ECHO, UN agencies etc.) and experience in reporting to donors.
- Good attention to detail and analytical skills
- Computer literate (i.e. WORD, advanced Excel, Outlook, Internet Explorer, financial systems).
- Cultural awareness and ability to build relationships quickly with a wide variety of people
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure
- Excellent planning, management and coordination skills, with the ability to organize a workload comprised of varying and changing tasks and responsibilities
- Experience with Save the Children award management system (AMS)
- Significant experience with NGOs in an international environment
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
We are looking for both men and women from Yemen with enthusiasm and commitment to improve the protection and promotion of the rights of all children and to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.”
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