Ended Project Officer (FSL)

The Job

Project Officer (FSL)- Aden/Lahj

ACTED Organization Summary:

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. ACTED is active in 37 countries and implements more than 450 projects a year reaching over 8 million beneficiaries with 400 international staff and 4,300 national staff.

ACTED has been present in Yemen since early 2012 and has been anchored to the governorates of Hodeidah, Raymah, Ibb, Aden-Dhalee, Saadah and Al Jawf.

Through its comprehensive programming ACTED has been covering the full continuum of emergency, rehabilitation and development in Yemen. Emergency activities have focused in the sectors of Agriculture & Food Security (e.g. distribution of crop seeds, and livestock), Economic Recovery and Market Systems (e.g. income-generating activities such as cash for work), and WASH (e.g. rehabilitation of water supply facilities, hygiene promotion). ACTED’s food security activities include distribution of food vouchers, which are a key component of ACTED’s interventions in the country.

ACTED Organization is pleased to announce the below job vacancy with the following details:

Position: Project Officer (FSL)

Department: Program

Location: Lahj/Aden

Contract Type: Fixed term

Contract Duration: 6 months

Responsibilities

Team Management

Management

  • Manage the team of project(s) assistant and community mobilizers on a daily basis who are in charge to implement livestock distributions on the field
  •  Capacity building of the team 
  • Work directly with the project team to ensure the activity is conducted as planned and according to donor requirements.
  • Work closely with logistic and finance departments to ensure smooth implementation of food security and livelihood activities.
  • Ensure that procurement, development, and distribution of materials and equipment are timely and according to procedures.
  • Ensures all activities are in line with general protection principles as relevant, including maintaining the confidentiality of beneficiaries and colleagues.

Internal Coordination

  • Participate in project coordination meetings with the whole project team.
  • Coordinate with the project and ACTED in-house colleagues during the livestock distribution, notably project assistants, community mobilizers, engineer teams, and M&E.
  • Ensure the documentation, information related to the project, and decisions taken by the deputy program manager or above are communicated to the entire team. Also, ensure the information from the field team are communicated to the deputy program manager

External Coordination and Stakeholder Engagement

  • Collaborate with clusters and working groups, to ensure humanitarian standards have adhered to all food security and livelihood activities implementation processes.
  • Organizes and participates in external meetings with community committees and relevant authorities as requested by the line manager.
  • Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors as well as consortium partners, through regular attendance at technical meetings and bilateral meetings;
  • Identify opportunities to collaborate and coordinate efforts with other organizations within and outside the Consortium to ensure our activities build upon - rather than replicate - the work of others.

Project Planning

  • Prepare the work plan and time schedules for implementing the food security and livelihood activities according to donor requirements;
  • Develop livestock training and distribution work plans in line with national and international legal precepts and humanitarian standards, including the sequential work steps and all the details for the completion of the food security and livelihood activities.
  • Develop the implementation strategy and required budget for food security and livelihood activities.
  • Preparing work plans for field visits for each stage and discussing them with the line manager to obtain approval.

1.5 Project Implementation

  • Coordinate and implement day to day food security and livelihood activities with stakeholders in the field ensuring that ACTED, donor, and FSAC technical quality and standards are considered and respected during project implementation;
  • Ensure food security and livelihood activities are on time, target, and budget, liaising with AME department to ensure appropriate monitoring of all project activities as set in the AME work plan;
  • Ensure community acceptance of the project through positive interactions and clear communication to IDPs and communities in the field.
  • Prepare food security and livelihood activities’ material and oversee their implementation on the field
  • Supervise and monitor the implementation of the livestock distribution activity.
  • Assist the Deputy Project Manager to trouble-shoot any unforeseen challenges during the project implementation;
  • Provide regular and timely updates on progress and challenges to the Deputy Project Manager and other team members;

Documenting and Compliance

  • Keep a record of all food security and livelihood activities documents, in particular MoU, beneficiary list, completion certificates, attendance sheets, etc. in line with ACTED procedures
  • Help to maintain a beneficiary master database containing all beneficiary registration and baseline information as well as livestock training and distribution activities from which the beneficiaries benefitted ensure the data is protected from misuse in line with ACTED’s data protection policy;
  • Assists the Deputy Project Manager to ensure timely and quality entry of required data of the project’s activities.
  • Processing all documents and forms related to livestock training and distribution.

Beneficiary Engagement and Accountability

  • Adhere to ACTED's Code of Conduct and treat all beneficiaries with respect and without any distinction or discrimination based on nationality, race, ethnicity, tribe, gender, religious beliefs, political opinion, or disability;
  • Contribute to the selection of food security and livelihood beneficiaries benefitting from livestock training and distribution activities according to the guidelines set by durable solution consortium and FSAC cluster;
  • Communicate ACTED’s Complaints and Response Mechanism target communities and participate in solving complaints related to the project in coordination with the AMEU.

Reporting

  • Provide a regular and timely report on the activities implemented to the Deputy Project Manager.
  • Reporting to the line supervisor any identified needs and risks/vulnerabilities that may influence food security and livelihood activities
  • Take photos of activities and participate in communication activities as requested by the PD department.
  • Report ideas and information from project staff or field visits, which may assist in future project proposals.
  • Provide regular and timely updates on progress and challenges to supervisors and other team members.

Security and Liaison

  • Considers safety and security in the field for the team and the beneficiaries
  • Immediately report all incidents to the security focal point.
  • Ensure all movements are authorized with permits from the authorities
  • Responsible to communicate with DPM and S&L team regarding the activities to be implemented and in need of DE confliction

Human Resource

  • Support the PM/DPM in the recruitment of Project assistants (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews, etc.);
  • Ensure that assistants understand and can perform their roles and responsibilities;
  • Follow-up the work plans and day-to-day activities of the project assistants;
  • Ensure a positive working environment and good team dynamics among staff;
  • Ensure capacity building among staff in food security and livelihood activities.
  • Follow up with HR department notably on the process of hiring daily workers

Logistics

  • Contribute to the development of procurement plans;
  • Support the DPM for the preparation and sharing of accurate and precise order forms on time;
  • Ensure proper management and use of the project assets and stocks;
  • Support the DPM in the planning of team movements based on available fleet and applicable policies.
  • Coordination and processing with the logistic office for all purchases and services that will be provided to the food security and livelihood beneficiaries during the implementation phase.
  • Follow up with the logistic department on the status of field stocks related to the project and car rental

Finance

  • Support the DPM in the preparation of BOQs
  • Forecast monthly cash requirements for food security and livelihood activities and submit to the DPM
  • Follow up with Finance department notably on the processes of advances opening and closure

Quality Control

  • Assess the project activities undertaken and ensure efficient use of resources;
  • Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities;
  • Assists with monitoring the activities implemented in the field;
  • Document lessons learned and best practices and share them with the Project Manager so they can be reflected in project planning and decision making.

Grant Management

  • Support the PM/DPM in the preparation of progress and final reports, ensuring the quality and accuracy of technical information for food security and livelihood activities
  • Participate in communication activities through the regular collection of pictures and stories related to project activities;

Other

  • Offer technical support and inputs to other projects in similar sectors (e.g. BOQ design);
  • Perform any other related activities as assigned by the immediate supervisor.

Job Requirement (Qualification and Experience)

Mandatory

  • A university degree in social affairs or similar;
  • Must have at least two years of experience in food security and livelihood activities;
  • Experience in livestock training and distribution;
  • Strong knowledge of agriculture;
  • Strong knowledge of livestock practices;
  • Good knowledge of SPHERE Standards;
  • Experience in beneficiary’s identification approach;
  • Field oriented personality: the position requires regular travels to the field for several weeks;
  • Experience in supervising others;
  • Excellent oral and written communication skills;
  • Confident level of both written and spoken English;
  • Advanced computer skills (Word, Excel, PowerPoint, etc.);
  • willing to travel to other governorates on occasion if necessary;
  • Excellent interpersonal skills required, as well as the ability to communicate clearly and efficiently with a variety of audiences (e.g. beneficiaries, community committees, and other team members);
  • Leadership and organizational skills are required;
  • Ability to manage multiple tasks and responsibilities, work efficiently under pressure and in changing circumstances.

Preferred

  • Knowledge of ACTED procedures;
  • Experience in communication with large groups;
  • Good knowledge of Monitoring and Evaluation systems;
  • Experience in assistance to IDPs and host communities;
  • Good understanding of Covid-19 issues, prevention and response measures.

Required Attitude

  • Ability and willingness to work flexible hours;
  • Organize personal workload and achieve results in time;
  • Ability to work under pressure and in a stressful environment;
  • Ability to communicate with people and create a friendly environment.
How to Apply
  • Qualified candidates meeting the above requirements are requested to send an application comprising a detailed CV and a cover letter in English to: aden.jobs@acted.org
  • PLEASE state in the subject line of the e-mail: “Project Officer (FSL)- Aden/Lahj” and rename your CV and cover letter as: First & Last name+ Project Officer (FSL).
  • The closing date for applications is Thursday, 8 April 2021.
  • Candidates from Lahj/Aden governorate are strongly encouraged to apply.

Due to the urgency of this appointment, interviews would be on a rolling basis and candidates may be identified before the closing date

Contacting any ACTED staff member other than the contact details listed in regard to this job will result in disqualification

  • Employer: ACTED
  • Category: Development/Non-Profit
  • Location: Aden, Lahij
  • Posted on: 25 March 2021
  • Deadline: 8 April 2021
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