Project Support Specialist
Who are we?
The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.
The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.
All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.
DRC has been operating in the Middle East (ME) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Yemen, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman.
DRC Yemen’s response
Danish Refugee Council (DRC) has been operating in Yemen since 2008 using a protection of human rights framework. DRC initially worked in Yemen with mixed migrants coming from the Horn of Africa who are displaced by conflict and drought. Since then, DRC expanded its sectors of intervention and is now providing humanitarian assistance in nineteen governorates throughout the country. Current programme sectors include protection, food security & livelihoods, WASH, Shelter, humanitarian mine action and CCCM.
About the job
The Project Specialist - EU Durable Solutions will be responsible for the overview and coordination of the implementation of DRC’s multi-sectoral activities under the EU Durable Solutions Consortium. He/she will act as the DRC focal point within the consortium. This position requires significant travel to field sites across the country and support to field-based teams. The Project Specialist will work closely with DRC Yemen’s Programs and Support Teams, as well as the Area Managers.
Geographic scope: Dhamar and Lahj
This role has a project-implementation focus and ensures compliance to DRC procedures and guidelines for the EU Durable Solutions project. The role contributes to the oversight on implementation across two areas -,with close coordination with project PMs and TLs on action plans and day-to-day tasks. The role provides support and/or technical guidance to operations in Lahj and Dhamar.
- Support the planning, implementation, monitoring , evaluation, project documentation, and reporting of the project, in close cooperation with the Area managers and program teams
- Monitor project spending and provide overall budget follow-up of project budget, in close cooperation with the Area managers and program teams
- Coordinate with Quality Assurance (QA) department to ensure implementation is line with proposals, strategies and donor requirements.
- Ensure compliance with administrative requirements in cooperation with the Grants, Finance and Supply Chain departments
- Conduct regular field visits to implementation areas to ensure activities are running as planned
- Technical oversight of activities, mainly ensuring that SOPs and DRC guidance notes are followed
- Ensure the cross-cutting issues of IDPs/Returnees, women and girls, and youth involvement are addressed within the program context and institutionally
- Undertake regular communication and consultation with consortium partners, relevant donors and other stakeholders
- Compile programmatic inputs from the Area Offices and ensure quality programmatic donor reports
- Organize the internal implementation of project assessments in order to provide sound inputs to the project implementation, with the support of QA department. In accordance with consortium partners methodologies and agreed upon data collection procedures.
- Contribute to the development of any technical guidance related to activities in close collaboration with technical team
- Act as DRC focal point within the consortium, with responsibility to attend consortium partner meetings, share minutes, disburse relevant information as needed, and follow up on pending deadlines/requirements
- Ensure all activities are properly documented and meet technical quality, accountability, and protection standards in compliance with DRC and donors regulations
- Coordinate closely with other DRC programs to ensure harmonization of approaches regarding sector activities and potential integration across sectors.
- Ensure that internal and external qualitative and analytical reporting requirements are met and are in line with the internal DRC and donor requirement using the required format and with review and input from technical advisors and program implementation department.
- Ensure budget utilization and target achievements are reviewed at least once a month as per work plan, and hold monthly meetings with the Finance Manager and Supply Chain to ensure a thorough review of spending and achievements.
- Ensure full cooperation and engagement with the relevant UN clusters and working groups.
- Perform other tasks as assigned by the Head of Operations
- Report to Head of Operations
Required experience and competencies
All DRC roles require the post-holder to master DRC’s core competencies:
- Striving for excellence: Focusing on reaching results while ensuring efficient processes.
- Collaborating: Involving relevant parties and encouraging feedback.
- Taking the lead: Taking ownership and initiative while aiming for innovation.
- Communicating: Listening and speaking effectively and honestly.
- Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.
- At least 4 years of work experience in humanitarian and development programs with international non-governmental organizations
- Two years of project management experience and understanding of project management cycle required
- Experience in AGD mainstreaming
- At least 2-3 years working experience in grants management or project management, including liaison with local authority;
- Previous experience working within consortia is added asset.
- Experience working with national partners, local/government authorities, and UN organizations
- Understanding of rules and regulations of key donors
- Ability to write clearly and coherently
- Excellent organizational and analytical skills
- Ability to work well in a team and in a multi-cultural setting
- Excellent inter-personal communication skills, diplomacy, and courtesy
- Bachelor’s degree in a relevant field required. With excellent communication/reporting skills in English & Arabic;
- Full proficiency in spoken and written in English, and Arabic.
Contract length: DRC will offer the successful applicant a one year contract, renewable dependent on both funding and performance.
Work place: Sana’a - with frequent travel to field offices
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment. This position will be placed at level (NMG2).
All applicants must send a cover letter and an updated CV in English. Apply online on our link below. Applications sent by email will not be considered:
Closing date for applications: April 19th 2021
Due to the urgency of this recruitment, interviews will be done on a rolling basis; and a candidate may be identified even before the closing date.
For questions regarding the vacancy please contact email@example.com. If you are facing problems with the online application process, please contact firstname.lastname@example.org
For further information about the Danish Refugee Council, please consult our website drc.ngo