OPE OF ROLE:

Reports to; HR Officer

Reporting to:  N/A

Budget responsibility: N/A

KEY AREAS OF ACCOUNTABILITY:

• Ensure that personnel files are completed, updated and scanned as per Save the Children HR filing system.
• Ensure adding new joiners to the health insurance system and issuing them Medical Ids, processing medical claims and any needed support
• Ensure that leave tracker is updated on a regular basis and leave balances are shared to all staff in order to plan the leaves
• Monitor staff attendance and ensure that all area staff timesheets are submitted correctly matching the salary analysis codes.
• Ensure all staff contract extensions are in place, notice letters served by end of grants, updating the north contract extension tracker.
• Maintain & ensure the HRIS, staff, volunteers data base reports are shared with HR Coordinator.
• Assist in conducting recruitments, communicating candidates and scheduling for tests and interviews.
• Ensure maintaining support to HR team in north in collecting, validating and sending needed signatures to CO.
• Maintain confidentiality and safety of all personnel and recruitment documents.
• Comply with all relevant Save the Children policies and procedures with respect to CSG, health and safety, equal opportunities and other relevant policies.
• Other duties that may from time to time be requested by line manager.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
• Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Future orientated, thinks strategically and on a country wide/global scale

Collaboration:

• Approachable, good listener, easy to talk to
• Builds and maintains effective relationships with colleagues, Members and external partners and supporters
• Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

• Develops and encourages new and innovative solutions
• Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

• honest, encourages openness and transparency, builds trust and confidence
• displays consistent excellent judgement

QUALIFICATIONS AND EXPERIENCE

• University degree preferably in management.
• HR experience.
• At least one year INGO experience preferred.
• Excellent computer skills, Microsoft Office Suite and Microsoft Windows OS.
• Excellent written and spoken English.
• High integrity and the ability to work with confidential information.
• The ability to multi-task and deal with sensitive issues with diplomacy and discretion.