Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrant

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates

Organizational Context and Scope:

Under the overall coordination of the CBI programme manager and direct supervision of the CBI program Officer, the Program Assistant (Data Management )will directly support and provide technical assistance to Yemen RRM-CBI program unit.

Core Functions / Responsibilities:

1. Act as a database focal point for the CBI Unit, providing support with data cleaning, cross-checking, and verification on a daily basis.
2. Coordinate with external partners to facilitate the successful and smooth transition of RRM data into the referral system under the supervision of the designated supervisor.
3. Maintain and carry out regular database processes including data cleaning, analysis, and technical support to IOM field teams to ensure of the quality of collected data.
4. Manage field data downloads and uploads from multiple databases (IMMAP, CCY).
5. Prepare and follow up distribution documents for field teams in multiple locations.
6. Provide quality control of IOM’s databases and make corrections or suggestions for improvements, as needed. Responsible for notifying management and making recommendations for risk measures.
7. Develop reports and infographics using available data for monthly and quarterly reports.
8. Support M&E unit in identifying a specific RRM-MPCA data required for PDM, verification and monitoring purposes.
9. Support the Cash team with donor and PIMs reporting.
10. Act as a focal point for data security and administration.
11. Be willing to travel to IOM field offices as needed.
12. Perform other relevant duties as assigned by supervisor and management.

Required Qualifications and Experience

Education

• High school diploma (with 5 years’ experience) or Bachelors degree (with 3 years’ experience)

Experience

• Experience in the humanitarian sector and an understanding of Yemen context
• Experience in information management, data analysis or equivalent field.
• Experience with cleaning, collecting, and archiving confidential data.
• Strong computer application and advanced Microsoft office, KOBO collect, SAP and other forms of technology for service delivery.
• Experience in reporting systems, project data, and statistics.
• Knowledge of the UN system is an advantage

Languages

English and Arabic

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

The incumbent is expected to demonstrate the following competencies:

Accountability

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

• Identifies the immediate and peripheral clients of own work
• Establishes and maintains effective working relationships with clients

Continuous Learning

• Contributes to colleagues' learning
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in own professional area

Communication

• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adjusting wording to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

• Proactively develops new ways to resolve problems

Leadership and Negotiation

• Convinces others to share resources
• Presents goals as shared interests

Planning and Organizing

• Sets clear and achievable goals consistent with agreed priorities for self and others
• Identifies priority activities and assignments for self and others
• Organizes and documents work to allow for planned and unplanned handovers
• Identifies risks and makes contingency plans

Professionalism

• Masters subject matter related to responsibilities
• Identifies issues, opportunities, and risks central to responsibilities
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
• Persistent, calm, and polite in the face of challenges and stress
• Treats all colleagues with respect and dignity
• Works effectively with people from different cultures by adapting to relevant cultural contexts
• Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

• Actively contributes to an effective, collegial, and agreeable team environment
• Contributes to, and follows team objectives
• Gives credit where credit is due
• Seeks input and feedback from others
• Delegates tasks and responsibilities as appropriate
• Actively supports and implements final group decisions
• Takes joint responsibility for team's work

Technological Awareness

• Learns about developments in available technology
• Proactively identifies and advocates for cost-efficient technology solutions
• Understands applicability and limitation of technology and seeks to apply it to appropriate work

Other

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
• Only candidates residing in the country of the duty station within commuting distance of the duty station will be considered.
• Appointment will be subject to certification that the candidate is medically fit for appointment, national of the country with automatic right to live and work in the country, and security clearances.
• Females with the above qualifications are encouraged to apply.
• As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity.
• Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.