Senior Logistics Associate (Commodity Accounting)

The Job

VACANCY ANNOUNCEMENT NO ‐ WFP/YEM/2017/30                                       

Organizational Unit: WFP Yemen Country  
Functional Title: Senior Logistics Associate (Commodity Accounting)
Duty Station: Sana`a ‐ Yemen       
Functional Level: GS 7
Contract Type and Duration: Fixed Term Contract for 1 Year renewable
Unit: Logistics
Date of Issue: 09 September 2017
Closure Date: 19 September 2017


ACCOUNTABILITIES:                                                                                                                   
Within the assigned unit and delegated authority, Senior Logistics Associate (Commodity Accounting) will be responsible for the following duties:

DUTIES AND RESPONSIBILITIES                                                                                                           

  1. Provide specialized support to the warehouse operations and activities of the country office, following standard processes and contributing, directly  or  indirectly,  to  the  effective delivery of food assistance to beneficiaries.

  2. Identify, resolve and/or provide recommendations on specialized queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind‐set.

  3. Coordinate with respective locations to track trends and account for the inventory status from source to beneficiary on a monthly basis, ensuring the closure of all open documents, physical inventory (PI) posting for all location have been posted and forwarded for approval.

  4. Support oversight for commodity accounting data quality and integrity.

  5. Closely coordinate with the pipeline unit, to analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.

  6. Closely coordinate with the programme unit, ensuring a timely delivery of daily and monthly dispatch reports to cooperating partners;

  7. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.

  8. Perform research, collect data and conduct analysis, produce various reports specific to the sub‐office and cooperating partners (e.g. warehouse monitoring, weekly and monthly in‐ bound/out‐bound delivery, LTI (Landside Transport Instruction),  transport and  dispatch, total tonnage handled and losses) and ensure the accuracy of information in corporate systems to enable informed decision‐making.

  9. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.

  10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.

FUNCTIONAL  CAPABILITIES:                                                                                                              

Supply Chain Management and Optimization >> Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.  

Planning, Project & Resource Management >> Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence‐based proposals.

Information Management & Reporting >> Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

Market Analysis, Contracting and Operational Execution >> Demonstrates ability to collect market information and process and analyze proposals in line with WFP standard rules and regulations in order to deliver efficiently.

Warehouse and Inventory Management >> Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

Technical Assistance and Coordination >> Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

ORGANIZATION CAPABILITIES:                                                                                                                                                                

Purpose

  • Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

  • Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.

  • Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to show case positive impact.

  • Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

  • Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on‐the‐job experiences for self, colleagues and direct reports.

  • Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

  • Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.

  • Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

  • Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

  • Focus on getting results: Monitors team’s  deliverables  and  provides  feedback  to  ensure outcomes are delivered consistently and accurately.

  • Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

  • Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

  • Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

  • Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.

  • Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

  • Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfil the needs of internal and external partners.

MINIMUM  QUALIFICATIONS:                                                                                                                                                                      

Education: Completion of secondary school education. A post‐secondary certificate in the related functional area is desirable.

Language: Fluent (level C) English and Arabic in both oral and written communication

Nationality and Residency: The applicant should either be a Yemeni national or have a valid Yemeni Residence/ work permit at the time of application.

Experience:

  1. Five years of progressively responsible experience in the relevant field, including three years related to the function

  2. At least two years of supervisory experience in logistics in a company, national or international organization or NGO;

  3. Good working knowledge of Microsoft applications, particularly MS Office operating systems.

Desired experiences for entry into the role

  • Knowledge of Oracle or another relational database management system

  • Experience in supply chain management systems.

  • Experience assisting in project management

How to Apply

WFP Staff:

To view the job description and apply to this vacancy please go to: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=64921&company=C0000168410P& username=

Click on “Apply” to submit your application (please note that you must complete your CV on line in order for your application to be properly submitted).

Non‐WFP Staff

To view the job description and apply to this vacancy please go to: https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=64921&company=C0000168410P&us ername=

  1. Create your online CV
  2. Click on “Apply”
  3. Click on Create an account

 

  • Female candidates are encouraged to apply.
  • Only candidates who are short‐listed will be contacted
  • Applications must be submitted online (use English language)
  • Employer: WFP
  • Category: Logistics
  • Location: Sana'a
  • Posted on: Sep 10, 2017
  • Deadline: 19 Sep, 2017

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