Operations Coordinator

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Posted on 15 Jul, 2021
Closing on 08 Aug, 2021

Job Description

PAH Yemen Mission is looking for Operations Coordinator (national position)

Position: Operations Coordinator 
Location: Aden, Yemen with travels inside Yemen
Type of work: Full time 
Duration: A full time position with a probationary period of 3 months
Start date: ASAP

About PAH 
The Polish Humanitarian Action’s (PAH) is an INGO with a mission to make the world a better place by promoting humanitarian values and alleviating human suffering caused by armed conflicts and natural disasters. We provide humanitarian aid in places where humanitarian crises occur. Our support reaches foremost the most vulnerable to their consequences: women, children, elderly, disabled, refugees and internally displaced persons (IDPs). In our work we honor the principles of: humanitarianism, impartiality, neutrality and independence. We provide aid in response to most severe needs, regardless of nationality, race, religion, social standing or views. We do not engage in political or religious disputes, and do not take sides with any actors in a conflict. For more information, please refer to www.pah.org.pl.

About PAH Yemen Mission 
Our Yemen Mission has been officially established in July 2019 and currently provides humanitarian assistance to 61,572 beneficiaries in Aden and Lahij Governorates in Yemen, as well as to Yemeni refugees in Markazi Refugee Camp in Djibouti. Our needs assessments for future interventions were recently conducted in Aden, Lahij, Ad Dahlee and Taizz Governorates in Yemen.

Position reports to: Head of Operations 
Position supervises: Mission’s Operations staff (Admin, HR, Logistics, Finance & Accounting, Security Officers)
Other staff interactions: Mission’s Programmes staff (WASH & Health Programme Officers, MEAL Officer, Field Assistants), HQ Programme Coordinator and other relevant HQ support staff 

Job responsibilities:
This position manages and oversees smooth implementation of all supporting functions of all humanitarian interventions of PAH Yemen Mission. The position is to lead the Mission’s operational activities by:

  • Support to the Operations staff (finance & accounting, HR, logistics, administration) in delivery of quality, efficient and cost-effective services – leadership, capacity-building, technical support and quality assurance
  • Revision and/or formulation of policies and promoting their implementation 
  • Ensuring compliance with local and international laws
  • Ensuring compliance of all PAH and donor policies, procedures and standards
  • Liaising with Head of Operations and HQ Logistics Coordinator to make decisions for operational activities and set strategic goals  
  • Monitoring of operational environment, including changes in local laws, policies and procedures
  • Ensuring an efficient, timely and transparent recruitment process in the mission
  • Managing of financial resources, including budget planning and analysis, cash forecasting, financial reporting


  • Master’s Degree in International Development, Humanitarian Assistance, Management or related field required*
  • At least 3 years of field experience in implementation of humanitarian programmes / supporting humanitarian operations
  • Previous experience in conflict or post-conflict setting highly desirable 
  • Previous experience in staff management in cross-cultural environment required, including capacity building, training and facilitation
  • Understanding of financial systems, including budgeting and budget analysis experience
  • Knowledge of procurement and office administration/management issues
  • High resilience to stress, ability to work effectively under pressure in a hardship duty station
  • Ability to perform and oversee multiple tasks concurrently 
  • Excellent communication and interpersonal skills
  • Strong planning and organisational skills 
  • Strong sense of personal and professional integrity
  • Strategic mindset, strong analytical and problem solving skills
  • Languages: Full proficiency in spoken and written English required
  • Proficiency in MS Office package

How to Apply

Please submit your application form here including a short CV (max.2 pages) and a cover letter in English, no later than August 08th 2021.
Please note that only short-listed candidates will be contacted for an interview. We reserve the right to close the recruitment process before the application end date.

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل