Ended Logistics Assistant
Department: Operations Department
Reports To: Logistics Officer
Location: Aden, Yemen
Through the Continued Recovery, Emergency Assistance, and Training Engagement in Yemen (CREATE Yemen) program, Global Communities aims to provide humanitarian assistance and early recovery need of vulnerable and conflict-affected populations in southern Yemen through a holistic approach to bolstering food security and livelihoods, improving water, sanitation, and hygiene (WASH) outcomes, and promoting economic opportunities in Aden, Lahj, and Dhale Governorates.
Objective 1: Improve household food security and livelihoods through the provision of agricultural inputs, including seeds, tools, and livestock;
Objective 2: Provide income generation opportunities for vulnerable households through market-driven vocational training, support to asset building groups, and cash-work-work opportunities; and
Objective 3: Improve community hygiene practices.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The Logistics Assistant will support the Logistics Officer in day-to-day implementation of the logistics activities. The duties are specified in particular as follows:
- Coordinate with Logistics Officer to ensure management of vehicle fleets is in line with Global Communities standards; ensure appropriate allocation and safe use of vehicles throughout the program and ensure servicing and maintenance schedules are adhered to.
- Support Logistics Officer to provide data to monitor and evaluate the overall logistics performance in support of the programs.
- Support Logistics Officer to establish and maintain good contacts with suppliers, government offices, and other NGOs with regards to logistical matters.
- Ensure proper filing of the Management system.
- Support Logistics Officer to design and develop standard operating procedures to manage logistics operations efficiently.
- Coordinate with Logistics Officer to develop logistical plans for current operations.
- Coordinate with Logistics Officer to develop reports on materials and personnel movements and various operational logistics problems.
- Coordinate with Logistics Officer to manage all transportation requirements, including: vehicle log book (VLB) fuel, maintenance, servicing, and ensuring that all vehicles are fully equipped with tool kits, First Aid kits, and other relevant equipment for any short and/or long journey.
- Coordinate closely with the Administration Officer and other program staff to ensure accuracy of the Global Communities Field inventory database on daily basis and prepare documentation/reports for internal use and submission to Director of Finance Administration (DFA).
- Maintain and update all GC assets by project code.
- Directly supervise drivers managing their schedules.
- Carry out all duties assigned by Logistics Officer and/or DFA.
- Due to the nature of the program’s activities, the above-mentioned tasks are indicative only and are subject to change. Others/additional tasks may be delegated to meet programmatic objectives.
- Other duties as assigned by supervisor.
EDUCATION and/or EXPERIENCE
- University degree in (Supply Chain management, Logistic) and/or related field and 1 year of relevant professional experience in a similar setting and capacity.
- Excellent organizational and communication skills and teamwork-oriented.
- Excellent analytical, problem solving and organization skills.
- Fluency in written and verbal English and Arabic is required. Must be able to read and interpret documents, and communicate with others as necessary to perform job duties effectively
- Proficient in standard Microsoft Office package (Word, Excel, Outlook) and typing.
- Ability to travel as required within Yemen.
- Ability to work under pressure and manage personal stress levels.
- Sense of neutrality and ability to work across Yemen, in cooperation with all parties to the conflict.
- Previous experience in field offices is a plus.
Normal office environment, however, due to nature of activities and areas where we operate, you might have to work below normal/difficult working/travel/accommodation conditions. Able to work on a computer and operate a keyboard, for extended periods of time. Able to work out of office location, at times at odd hours.
From February 2018 until March 31, 2019.
- Application should consist of a one page cover letter and detailed resume or CV. Cover letter should include the applicant’s earliest date of availability to begin work with the CREATE Livelihoods program. Resume or CV should include the applicant’s detailed work and educational history.
- Applications should be submitted to firstname.lastname@example.org
- The subject line of the email should be the name of the position being applied for.
- Applications submitted after January 18, 2018 will not be considered. Only short listed candidates will be contacted.