UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES

• Title of Position:  Senior HR Assistant 
• Job Opening (JO): 37959
• Position Number: Temporary Appointment
• Category & Level: General Service, G5
• Location:  Sana’a, Yemen
• Effective date: As soon as possible
• Duration: Until 31 December 2022
• Closing Date:  07 July 2022

Operational Context:

The incumbent of the Senior Human Resources Assistant in Sana’a will function under the direct supervision of the Senior HR Associate and general supervision of the Associate HR Officer, assisting them in the personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR). In addition, the candidate is expected to assist and support the personnel administration and HR management of the AWF staff, mainly dealing with UNOPS staff recruitment, payroll and entitlements. The candidate should have:

• UN/UNHCR or NGO relevant HR experience, working in the humanitarian environment.
• Good Computer skills, mainly with MS Word, Excel and PowerPoint.
• Basic knowledge in financial resources, dealing with payroll is desirable.
• Certificate in HR Management will be an asset.
• The incumbent is expected to have a pro-active mature attitude and be able to perform well under stress.

Organizational Setting and Work Relationships
Senior Human Resources Assistant will function under direct supervision of the Administrative or Human Resources Officer, assisting him/her in personnel administration and other HR related matters, including the process of recruitment and appointment of staff, and in the performance management and welfare issues of staff under area of responsibility (AOR).

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

Duties

• Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
• Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
• Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office. 
• Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
• Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations
• Assist with shipment of their personal effects in coordination with the logistics section.
• Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
• Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records. 
• Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
• Initiate routine correspondence on HR matters for the authorizing officer’s approval.
• Perform other related duties as required.

Minimum Qualifications:

Education & Professional Work Experience

Years of Experience / Degree Level

• For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Certificates and/or Licenses 

Secretarial,  Administrative,    
            
Relevant Job Experience

Essential

• Good knowledge of UNHCR administrative procedures and processes and exposure to provision of support services in an international organization. 

Desirable

• Field experience with UNHCR and/or with other humanitarian organizations is an asset. High IT affinity and working experience of PeopleSoft/MSRP.

Functional Skills 

• IT-Computer Literacy.
• PG-Resource Planning, eg. FOCUS, Global Focus Insight.
• FI-PeopleSoft Financial Management.
• HR-PeopleSoft Human Capital Management.
• UN-UN/UNHCR Administrative Rules, Regulations and Procedures.
• IT-Enterprise Resource Planning (ERP).
• EX-Field experience with UNHCR and/or with other humanitarian organizations.

Language Requirements

• Please also note that English and Arabic are essential for this Job Opening.

Additional Information
    
Candidates may be required to sit for a test. Only pre-selected candidates will be notified. Only online applications are accepted (applications sent by email will not be accepted). No late applications will be accepted.

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, colour or ethnic and national origins, religion or belief, or sexual orientation.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

If you have questions during the on-line application, please contact HR Team well before the deadline: at  yemsahr@unhcr.org (Sana'a).

This is only part of the Vacancy Notice. For more information about this Job Opening, eligibility criteria and procedures please follow this link (or go to www.unhcr.org /Careers/ Vacancies). Please follow the below instructions on applications for External Applicants.