Project Finance Manager (2) This job has ended. You cannot apply anymore.

MSF Logo
Finance/Accounting
Posted on 22 Nov, 2021
Closing on 29 Nov, 2021

Job Description

Two Positions PROJECT FINANCE MANAGER one in Marib and one in Taizcity
Médecins Sans Frontières (MSF) is an International, independently funded, non-profit, humanitarian medical organization that offers assistance to populations in distress, to victims of natural and manmade disasters and to victims of armed conflict without discrimination and irrespective of race, religion, creed or political affiliation. MSFH is pleased to announce the following position: 

Title:  PROJECT FINANCE MANAGER
Generic Function: PROJECT FIN/ HR MANAGER
Code:  AM00701
Level: 9   (E)

Position in the Organization

Reports to (Hierarchical):  Project Coordinator
Reports to (Functional):  Finance Coordinator
Job Family: HR & FIN
Supervises (Function): Cashier, Finance Assistant 
    
Main Purpose

Coordinating and supervising the implementation of the Finance procedures  tools and ensuring the correct use of Financial Resources at project level according to MSF protocols, standards and procedures in order to provide quality, reliable and transparent information to the organization on the use and allocation of resources in the project  |

Accountabilities

  • Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow up of regular payments, bank reconciliations) in order to anticipate expenses at project level and to optimize cash needs and its security.
  • Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules, and using the respective software in place.
  • Ensuring the timely execution and control of the monthly and yearly accountancy closure, with due quality.
  • In close collaboration with the Project Coordinator and the Finance Coordinator, defining, analyzing and following-up the project budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed.
  • Ensuring financial reporting of the Project (Field financial software) monthly closure, sitreps, external donors, etc.)
  • In close collaboration with the FINCO, following up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.) Ensuring that MSF staff who have financial responsibilities are aware of and comply with local finance procedures, including those related to security.

MSF Section/Context Specific Accountabilities

  • Oparate the main safe and bank registers in UF. 
  • The main safe will be under PC custidy, but Fin Manager should ensure the adequate cash balance in the main safe according to the minimum and maximum limit.
  • Perform the weekly cash count for the petty cash, and all cash registers at the end of each month.
  • Import and validate the payroll in UF. 
  • Perform the bank reconciliation and get validation from PC. 
  • Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules. 
  • Validate the cash advance, purchase and payment (cash and bank both) according to the Authorize Table.
  • Focal person for the bank corresponding for project bank account. 
  • Follow up on the project bank account signatory (addition and deletion) and inform coordination in advance. 
  • Check all the issued cheque and bank transfer letters before getting signatures from the bank signatiories. 
  • Prepare the monthly money request and send it to coordination with PC approval.
  • Check and review all registers and send the full report to coordination. Clarify any payment/ transaction when needed.
  • Make all necessary corrections in the UF entries before hard posting. 
  • Open the new UF period and registers and close the UF period timely. 
  • Colaborate with the project managers and assist PC to forecast in BCR and provide justification on deviation.  
  • Colaborate with project supply team to ensure MSF standard supply procedure followed by Authorization Table.
  • Colaborate with project Med team to ensure that the referal hospital has submitted their invoices accurately and timely. 
  • Review all invoice and BKK coding and send the original invoice to coordination timely.
  • Contact with coordination finance team for any techinical issues including UF.  
  • Assist PC to prepare project budget and revision. 
  • Review the monthly PVR and PPA. 
  • Organize the NS salary advance and monthly payment and ensure timely salary transfer.
  • Conduct the evaluation for the project cashier.

Requirements
    
Education    

  • Desirable, degree in finance, management (business) or administration

Experience    

  • Essential, working experience of at least two years in INGO field. 
  • Desirable working experience with MSF or other NGOs, in developing countries

Languages        

  • Essential, English language 

Knowledge    

  • Computer literacy

Competencies    

  • People Management and Development L2
  • Commitment to MSF Principles L2
  • Behavioural Flexibility L3
  • Results and Quality Orientation L3
  • Teamwork and Cooperation L3

How to Apply

How to apply has been removed becuase this job has ended. If this is a special case, please contact us and we will help. By the way, copying this and pasting it was a smart move ;)

Important Notes / مقترحات هامة

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