Position:  Admin Assistant
Location:  Aden 
Reports to:  Admin Officer  
Reference:  21 - 109
Duration:   Till December 31, 2021, renewable based on fund availability & performance

ABOUT ADRA: The Adventist Development and Relief Agency is an independent, humanitarian agency established for the specific purpose of providing individual and community development and disaster relief.  ADRA Yemen pursue a mission of changing the world by uplifting one life at a time. ADRA International serves 142 countries and was present in Yemen since 1995. It has more than 1200 aid workers serving in Yemen making it one of the biggest ADRA operations in the world. Its programs are supported by USAID, OFDA, The Japan Platform, DANIDA, German Foreign Office, German Humanitarian Aid, Sida, UNOCHA, UNHCR, WHO, WFP and DFID. It has presence in 14 Governorates in Yemen responding to all areas of humanitarian sectors. ADRA Yemen is undertaking programs in Yemen in the fields of health, child protection, education, women's protection and empowerment, NFI and food distribution, cash assistance, and livelihoods programming. Our work in these challenging settings gives rise to some of the most pressing issues facing contemporary humanitarian action, including questions of access, security, funding and coordination.

SUMMARY:

Admin Assistant to perform a variety of administrative and clerical tasks. Duties of the Admin Assistant include providing support to our managers and employees, assisting in daily office needs and managing general administrative activities.

RESPONSIBILITIES

The “Admin Assistant” will be responsible but not limited to:

•    Assist in reviewing adequacy of office space requirements.
•    Provide administrative support to ensure efficient operation of the office.
•    Assist in mission plans documentation.
•    Regularly track use of materials and inform in advance of things that need to be ordered or replaced.
•    Assist in following janitors daily work effectively.
•    Archive documents as hard and soft.
•    Assist in checking received office goods/materials.
•    Assist in organizing meetings, seminars, workshops.
•    Assist in drafting routine official letters.
•    Responsible for the daily withdrawal of stationery.
•    Submit monthly tracker of received/consumed office supplies (stationery/cleaning materials/cartridge).
•    Maintain/archive stationery withdrawal and out of office materials withdrawal signed forms.
•    Submit a weekly report of progress and procedures that need to be followed up.
•    Proactively communicate challenges in any process to the Admin Officer.
•    Perform other relevant tasks assigned by the direct supervisor.

QUALIFICATIONS AND SKILLS

•    Bachelor degree in Business Administration, or other related fields. 
•    Additional qualification as an Admin assistant or Secretary will be a plus
•    Minimum 1 year of experience as an Admin Assistant;
•    Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
•    Knowledge of office management systems and procedures
•    Working knowledge of office equipment, like printers and fax machines
•    Excellent time management skills and the ability to prioritize work
•    Excellent written and verbal communication skills (English and Arabic)

ADRA’S VALUES:

We uphold the Humanitarian Principles; our key values: 

• Respect    
• Integrity and transparency
• Communicating openly, clearly, timely and appropriately.    
• Excellence in all activities