ABOUT WFP

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate.  We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

Aiming to feed 13 million of the most vulnerable people with food assistance, WFP’s emergency response in Yemen is the agency’s largest anywhere in the world. WFP also provides nutrition support to 1.7 million children and mothers, and delivers school meals to 850,000 children each day.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.
At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

JOB PURPOSE

Within delegated authority, the Project Manager (PM) will be reporting directly to the ETC/EOC head/coordinator. He/she will be responsible for the following duties:

KEY ACCOUNTABILITIES (not all-inclusive) - Part 1

1. Ensure the overall management, maintenance and monitoring of the EOC (Emergency operation Centres) Project.
2. Prepare the project document that specifies the tools and systems used to monitor adequate process toward completion.
3. Ensure timely and transparent negotiation and finalization of contracts for all those services required to implement the EOC Operation and service provision (hiring of contractors, purchase of NFIs, lease agreements, rental of facilities etc.).
4. Identify the project staff needs and assist in deployment/recruitment of qualified staff.
5. Prepare, in collaboration with ETC coordinator and CO Finance Officer, the EOC annual workplan including the budget projection.
6. Initiate timely procurement of the equipment and services according to the plan and for ad-hoc needs.
7. Ensure timely settlement of invoices in coordination with IT, procurement, and finance.
8. Assist to ensure that project’s operational and financial closure in timely manner.

KEY ACCOUNTABILITIES (not all-inclusive) - Part 2

1. Closely liaise with ETC/EOC head to ensure close monitoring of EOCs’ performance, expenditures, and pipeline.
2. Conduct performance review of the IT outsourced staff and the service provider.
3. Assist in project staff structure and budget revisions in line with the allocated resources.
4. Responsible for supervision of project national staff and their performance review.
5. Proactively manage all relations with internal and external stakeholders involved in the implementation of EOCs.
6. Coordinate the project activities with the engaged partners e.g. UN, NGOs, commercial as appropriate.
7. Review the EOC KPIs (Key Performance Indicators) to ensure well maintained and to produce relevant reports.
8. Monitor the EOC outsourced staff attendance and plan to fill absents in coordinated manner.
9. Monitor progress of the EOC helpdesk tickets to ensure in compliance with the agreed SLA.

KEY ACCOUNTABILITIES (not all-inclusive) - Part 3

1. Identify the project potential challenges and bottlenecks, communicate, and propose a contingency plan of action.
2. Prepare and maintain the project exit strategy to ensure the sustainability of the project after hand-over.
3. Assist in offering a healthy workspace with spirit of teamwork and motivation.
4. Identify the project training needs and assist in exploring learning opportunities.
5. Conduct the project annual customer satisfaction survey, analyse the data, and produce management reports.
6. Assist in identifying the project associated risks and planning risk mitigation measures.
7. Conduct regular meetings with the project staff and stakeholders.
8. Any other task assigned by ETC/EOC coordinator.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. Technical Degree in computer sciences or tertiary equivalent (for Network Administrator).

Language: Fluency (level C) in English language. Fluency (level C) in Arabic language.

Experience: Six or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Nationality: Yemeni

OTHER SPECIFIC JOB REQUIREMENTS

• Project management experience (essential)
• IT or and Telecom experience (desirable)
• Basic Finance & Admin Training (desirable)
• Good English writing skills for reporting (recommended)

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.
•  Be a force for positive change: Implements new methods or tools to improve team’s work processes and productivity.
•  Make the mission inspiring to our team: Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.
•  Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

• Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.
•  Create an inclusive culture: Facilitates team building activities to build rapport in own unit.
•  Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within own team.
•  Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

Performance

• Encourage innovation & creative solutions: Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.
•  Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.
•  Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.
•  Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

• Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.
•  Build strong external partnerships: Sets an example and provides guidance to team on how to build relationships with external partners.
•  Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.
•  Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

TERMS AND CONDITIONS

• WFP is an equal opportunity employer.
• WFP does not charge a fee at any stage of the recruitment process.
• The applicant should be a Yemeni national or having work/residency permit.
• Only candidates who are short-listed will be contacted.
• Applications must be submitted online with:

1. Use English language only.
2. Indicate all your job TOR.
3. Indicate clear years of experience with each job (month/year)

• By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.

NOTE: Successful candidates vetted as viable candidates through the application process will be retained on internal roster for a two-years period and may be given further consideration for future similar specific position advertised in the duty station.

DEADLINE FOR APPLICATIONS: 3 Nov 2021

WFP never uses external recruitment agencies and recruitment is always is free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff are made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline.
 

لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية.

يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن

Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.