Position: Project Assistant 
Locations:  Sanaa
Technical Supervisor: Project officer  
Vacancy Reference Number: PA-Sanaa/22                                                 

KEY ACCOUNTABILITIES

Job Responsibilities:

• Participate in need assessment and feedback to the project management 
• Assist in planning the activities alongside the project
• Collate and analyze project data 
• Coordinate with the project officer to ensure that the various aspects of the response are carried out in a timely manner
• Supervise the activities at the FDPs with the distribution teams
• Prepare project events in coordination with the project officer
• Maintain good relationships while communicating with relevant local authorities and communities
• Liaise with the beneficiaries, community and community leaders in order to coordinate the project activities 
• Participate in beneficiary registration and verification for project activities 
• Get initial approval from the project officer and project coordinator for all plans before project implementation
• Regularly monitor the project progress at all its phases
• Conduct distribution of the project inputs to beneficiaries
• Complete weekly activity reports as well as provide reports on any variations or problems with the project implementation to the project officer and project coordinator
• Ensure that project and office documentation is in accordance with policies and regulations
• Provide information on activities as requested by project management
• Maintain a high level of awareness regarding the security situation in the project area and so take adequate measures to ensure the safety of all staff in the area
• Take into consideration gender aspects
• Perform assigned related task by the supervisor and project management

PERSON SPECIFICATION

A) EDUCATION/TRAINING 

Required:

• This position is open to graduates with high school diploma or a Bachelor's degree in Business Administration or any related field.
• Relevant work experience of at least one years in similar position.

B) EXPERIENCE  

• Previous experience working in targeted areas is an advantage 
• Experience of working collaboratively and effectively in a team.
• Good written and oral communication skills and experience of using a variety of communication methods.

Required:

Professional Qualifications 

• Experience in working for NGO or INGOs 
• Demonstrated capacities to establish and maintain collaborative working relationships with government officials, local organizations, communities and other stakeholders. 
• Good English-language 
• Ability to deal with multiple tasks in parallel and sharing knowledge appropriately
• Experienced user of IT including use of Microsoft applications, particularly Word, Excel, MS Teams, PowerPoint and Outlook.

C)  WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED 

This position is located in Sana’a sub office  with visit to the targeted districts  of the project implementation