Administrative Assistant

ICRC Logo
Administration
Posted on 10 Jun, 2021
Closing on 01 Jul, 2021

Job Description

The International Committee of the Red Cross (ICRC) is an independent, neutral organization ensuring humanitarian protection and assistance for victims of war and armed violence. Please visit www.icrc.org for more information.
The ICRC is looking for a suitable candidate to fill the position of:

Administrative Assistant 1
Contract type: Open-ended 
Number of posts : 1 Post
Grade: B1
Duty Station: Hodeidah 

PURPOSE
Administrative Assistant 1 provides secretarial and/or administrative support.

SPECIFIC ACTIVITIES:
Premises:35%

  • Ensures sound application of the delegation's housing policy
  • Ensures the premises have all the standard equipment in line with the standard item list for the delegation
  • Follow up the requests of administration.
  • Makes sure premises are properly prepared for visitors
  • Ensures that premises have utilities (water, electricity, and communication) and prepare their payments
  • Manages and updates office equipment inventories
  • Manages and follows up administrative stock in the Office (stationeries, coffee break, cleaning products, etc).

Team Support: 30%

  • Ensures that housekeeping work is done according to procedures and manuals.
  • Supervises the cook and housekeepers making sure they maintain a clean working environment, prepares their related appraisals
  • Prepares the domestic staff’s absence plan file.
  • Reports any irregularities without delay
  • Conducts training for housekeeper when needed.
  • Develops and maintains a pleasant working atmosphere with colleagues and superiors

Inventories / stocks: 15%

  • Manages inventories for all premises related furniture and stocks
  • Manages stock control of administrative stocks (cleaning items, any possible furniture stock etc).
  • Ensure key attribution file is in place.
  • Maintain regular update of all premises related filings and statistics.

Other Duties: 20%

  • Assists in document filing and archiving for Finance and Administration department when requested.
  • Replaces Cashier/Welcome officer when requested.
  • Provides Administrative support to premises supervisor/manager and replace him when absent.

MINIMUM REQUIREMENTS KNOWLEDGE & EXPERIENCE

  • High school diploma or equivalent training. 
  • Excellent command of English 
  • Computer skills, including Microsoft Office suite, SharePoint and IBM Lotus Notes.
  • 2 years' work experience in a similar field.
  • Experience of international organizations an asset

Competencies  

  • Leadership               
  • Accountability               
  • People management               
  • Team work & Collaboration               
  • Representing the ICRC               
  • Beneficiary & Client focused        

How to Apply

•    Letter of Motivation in English 
•    C.V. in English (maximum 3 pages);
•    Copies of the Academic Certificates, Work Certificates, and Letters of Recommendation if any.

Please send your applications by email to: hoe_hodeidah@icrc.org  

Indicating in the subject line: Administrative Assistant 1

Applications with no clear indication of the subject will not be considered

Only short-listed candidates will be contracted

Deadline to send your application: 01.07.2021

Important Notes / مقترحات هامة

Following the instructions on How to apply will always increase your chances of getting your application looked at.
إتباع تعليمات التقديم المذكورة في كل إعلان ستزيد من فرصة النظر لسيرتك الذاتية من قبل الجهة المعلنة
If you’re applying by email, make sure you mention the job title in the “Subject” field of your message
تذكر أن تكتب إسم الوظيفة و موقعها في عنوان البريد عندما يكون التقديم عبر الإيميل