Logistics Assistant (Port Operations)

The Job

VACANCY ANNOUNCEMENT NO ‐ WFP/YEM/2017/04                                                                 

Organizational Unit:     WFP Yemen Country  
Duty Station:                 Aden ‐ Yemen                               
Functional Title:            Logistics Assistant (Port Operation)
Functional Level:          SC 5
Contract Type and Duration:
 Service Contract for 6 Months renewable
Unit:     Logistics  
Date of Issue:     18 January 2017
Closure Date:      25 January 2017


ACCOUNTABILITIES:                                                                                                                                                                               
Within the assigned unit and delegated authority Logistics Assistant will be responsible for the following duties:

 DUTIES AND RESPONSIBILITIES                                                                                                                                                                              

  1. Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to  beneficiaries.

  2. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.

  3. Support management of logistics vendors’ contracting activities including performance monitoring and measurement.

  4. Respond   to   a   variety   of   technical   queries/requests   for   support,   following   standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind‐set.

  5. Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

  6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

  7. Assist in management of commodity accounting data quality and integrity.

  8. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.

  9. Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

  10. Collect  and  compile  data,  produce  and/or  contribute  to  reports  (e.g.  CCTI,  SPRs,  financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed  decision‐making.

  11. Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

  12. Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines. 

  13. Other as required.

 FUNCTIONAL  CAPABILITIES:                                                                                                                                                                                

  1. Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

  2. Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

  3. Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

  4. Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
  5. Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
  6. Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

 ORGANIZATION  CAPABILITIES:                                                                                                                                                                            

Purpose

  • Helps teammates articulate WFP’s Strategic Objectives.

  • Suggests potential improvements to team’s work processes to supervisor.

  • Explains the impact of WFP activities in beneficiary communities to teammates.

  • Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Trains junior teammates on new skills and capabilities.

  • Seeks opportunities to work with people from different backgrounds.

  • Serves as a peer coach for colleagues in same area of work.

  • Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

  • Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

  • Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

  • Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Suggests opportunities for partnering with other units to supervisor.

  • Identifies opportunities to work with colleagues and partners in the field towards common goals.

  • Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

  • Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

MINIMUM  QUALIFICATIONS:                                                                                                                                                                               

Education: Completion of secondary school education. A post‐secondary certificate in the related functional area is desirable.

Language: Fluency (level C) in both oral and written communication in English and Arabic

Nationality and Residency: The applicant should be either a Yemeni national or have a valid Yemeni Residence/ work permit at the time of application.

Experience: At least 4 (four) years of experience in logistics, port operation or related experience

Desired experiences for entry into the role

  • Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance, claims, and food stock.

  • Experience analyzing data (on commodities, funds, etc.) and drafting reports.

  • Experience in measuring service providers’ performance against set KPIs.

  • Experience in assisting the preparation of contract documentation.

  • Experience in providing technical business support in corporate systems.

 

How to Apply

 

Non WFP Staff

To view the job description and apply to this vacancy please go to: https://career012.successfactors.eu/sfcareer/jobreqcareer?jobId=13221&company=C0000168410 P&username=

  1. Create your online CV
  2. Click on “Apply”
  3. Click on Create an account

WFP Staff:

To view the job description and apply to this vacancy please go to: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=13221&company=C0000168410 P&username=

Click on “Apply” to submit your application (please note that you must complete your CV on line in order for your application to be properly submitted).

  • Female candidates are encouraged to apply.
  • Only candidates who are short‐listed will be contacted
  • Applications must be submitted online (use English language)
  • Employer: WFP
  • Category: Logistics
  • Location: Aden
  • Posted on: Jan 11, 2017
  • Deadline: 25 Jan, 2017

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