Internal Auditor  This job has ended. You cannot apply anymore.

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Finance/Accounting
Posted on 29 Jan, 2023
Closing on 02 Feb, 2023
Update
The job ad has been amended.

Job Description

Job Title: Internal Auditor
Reporting to:  Head of the organization
Supervisory Responsibilities: None

Basic work:

The Internal Auditor will responsible for contributing to the design and implementation of audit processes, procedures and methodologies, developing and monitoring customized audit program, planning and performing operational audits to ensure compliance with applicable local, state and federal regulations, corporate standards and generally accepted internal audit standards.

Ensuring the security of the organization from any financial or administrative corruption, ensuring the monitoring of the project budget and ensuring that it is not exceeded, and bearing the responsibility of supervising and following up all the work carried out by the administration, including monitoring, studying and examining all the organization’s work and activities, and ensuring the extent to which these works are properly implemented in accordance with rules, regulations and instructions.

Through the process of the organization's work and ensuring the safety of archiving documents. 

Top Duties and Qualifications of the internal auditor   

Duties and responsibilities:  

  • Develop a work program and schedule for the internal audit, and ensure that the internal audit is carried out in accordance with the procedures, policies, and objectives set for it, at least four times during the year, and submit monthly, periodic reports and make recommendations.
  • Ensuring the safety of working with regulations and systems, and ensuring the completion of all required administrative and financial procedures and steps related to contracting events and expenditure contracts from local and foreign purchases.
  • Ensure that the financial transactions are carried out within the framework of the estimated budget of the organization and in accordance with the decisions of the administrative Management, and that they are carried out in accordance with the regulatory procedures, and the inventory of deviations and the report to the senior management.
  • Ensure the existence of insurance policies covering all the assets of the organization and the application of all the terms and conditions mentioned and report on the adequacy of these insurances.
  • Checking the integrity of invoices, payment vouchers and the accompanying supporting documents.
  • Ensure that officials adhere to the limits of financial and administrative powers approved by the senior management.
  • Examining the final and inventory settlements, closing entries, and the integrity of calculating allocations, expenditures, and revenues provided and due at the end of the financial year, and ensuring the correctness and integrity of the methods used in evaluating inventory, reviewing fixed asset depreciation statements, and verifying their depreciation according to the percentages approved by the administrative body.
  • Reviewing cash receipt vouchers and check receipt vouchers, verifying their deposit in banks, and matching between records and bank statements.
  • Viewing the minutes board of trustees, the minutes of Executive administrative  meetings, and all the minutes and documents without exception, and find out what was implemented in the decisions and what was postponed from them, and find out the reasons and report on that.
  • postponed from them, and find out the reasons and report on that.
  • Ensuring the safety and procedures of procurement and supplying the organization's needs (and the needs of its rentier assets) in terms of maintenance and administrative supplies, and the safety of storing and disbursing them, and monitoring item cards and recording them in the records.
  • Ensure the safety of periodic and annual spending on the organization projects.
  • Ensure that the financial department sends confirmations to the donors and all those with whom the organization deals from banks, creditors and debtors on a regular basis and evaluate the level of performance of the financial department and its employees.
  • Participate in the inventory of cash, stores, and property on a sudden and periodic basis, and report on the results of the inventory and any discrepancies, deficits, or actions contrary to the rules, regulations, and decisions of the administrative Board.
  • Ensure that the organization's property is not disposed of through sale or other actions without decisions from the administrative board or the board of trustees.
  • Ensuring the warehouses commitment to recording the incoming and outgoing, and working to conduct a monthly reconciliation with the records in the financial affairs.
  • Reviewing the supply and exchange storage permissions to verify the completion of the regular procedures and the correctness of the calculations and verifying the way they are saved.
  • Ensure that purchases are stored in ways that facilitate inventory control and inventory at any moment.
  • Ensure that the process of registration and posting to the automated accounting records is carried out in a timely manner in the general accounts and that the trial balances and analytical statements attached to them are issued on the specified dates for that.
  • Reviewing the accounting entries from the arithmetic and accounting aspects to ensure their correctness with the attachments and the integrity of the accounting guidance, entry and posting of the relevant records and relevant books on the computer.
  • Ensure the clearance of any obligations such as taxes, social security and salaries.
  • Create, revise and submit Internal Audit Charter and Audit Plan to Management for approval as needed
  • Coordinate and conduct special audits, investigations, and/or ad-hoc projects with minimal supervision and direction
  • Prepare a report on the effectiveness and efficiency of the methods of managing and operating the available financial resources of the organization in accordance with the policies, procedures and instructions applied in the organization.
  • Ensure the application of international accounting systems and principles in the implementation of financial management work.
  • Perform other duties as assigned

Education and Experience:

  • University degree (Bachelor’s or equivalent) in relevant field (e.g., Audit, Finance, Management, International Development, etc.) CIA (Certified Internal Auditor), and/or Master’s degree in relevant field is preferred
  • 5 years’ experience in Auditing, and Risk experience is preferred with background in Risk Analysis.
  • Experience working with NGOs, in the development / humanitarian sector, with knowledge of donor rules and regulation.

Specific skills for the post:

  • Familiarity with the different types of instruments (Grants, Contracts, sub-awards, etc.)
  • Familiarity various business controls (HR, Finance, Procurement, I.T, Program)
  • Familiarity with various donor rules and regulations is a plus.
  • Familiarity with various Yemen laws and regulations is a plus.
  • Proven experience working in complex environment.
  • Senior-level managerial experience.
  • Excellent interpersonal skills & the ability to communicate effectively at a professional level.
  • Demonstrates experience in building from scratch, complex financial strategies.
  • Strategic thinking skills.
  • Excellent interpersonal and problem-solving skills.
  • Ability to communicate clearly, concisely and effectively.
  • Ability to work in multi-disciplinary and multi-cultural contexts.
  • Ability to work under pressure of deadlines.
  • Fluent in English and Arabic (Speaking and writing. 

How to Apply

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