Ended FSL Program Manager ( Re-advertised )

The Job

Action Contre la Faim is an International Humanitarian Organization which is private, non-political, non-denomination and non-profit making. Action Contre la Faim vocation is to save lives by combating hunger, disease and those crises threatening the lives of vulnerable men, women and children. Action Contre la Faim currently operates in 46 countries globally and conduct programs in nutrition, food security, health, water and sanitation.

FSL Program Manager ( Re-advertised )   

Location: Aden.

Duration: 12 Months.  

Assignment: To identify and implement high quality FSL activities which are appropriate and comprehensive, in conformity with overarching strategy and the standards set internationally, by ACF and by national policies.

MAIN RESPONSIBILITIES:

Mission 1: Contribute to deliberations on strategy and the positioning of the FSL Department

The FSL Program Manager is responsible for:

  • Ongoing, systematic and thorough analysis of the humanitarian situation in respect of FSL and of the context of intervention in his/her field of activity
  • Internal dissemination of information gathered and its analysis to the Field Manager and the HoD.
  •  Contributing to setting up projects consistent with the ACF Charter, the ACFIN strategic framework, the policies of FSL and other ACF sectors, national strategic and other legal texts produced by ministers responsible for the FSL sector, and key international documents in the sector  (Standards SPHERE and WHO, etc.)
  •  Ensuring that teams have a clear understanding of these documents.
  • Participating, as and when necessary, in the development of the FSL section of the emergency response plan in his/her area of activity ;
  • Promoting transversal integration of the FSL sector with other sectors, in collaboration with the Field Manager ;
  • Taking cognizance of transversal problems associated with FSL initiatives (Gender issues, Disaster Management, Environment, Handicap, etc.

Examples of tasks:

  • Monitor and analyze general indicators
  • Monitor and analyze key ACF indicators in the field of intervention
  • Integrate this analysis and the follow up in the Activity Progress Report (APR) on a monthly basis
  • Become thoroughly familiar with the ACF strategy and that of the mission
  • Define the operational direction to be promoted in relation to the strategy, the capacities of the mission and the identification of need in the sector
  • Identify the presence and the strategic orientations of other partners in the field with a view to improving coordination and effective working
  • Organize awareness raising sessions in respect of FSL sectoral documentations

Mission 2 : Identify needs and contribute to project elaboration

The FSL Program Manager is responsible for :

  • Identifying humanitarian needs in the field of FSL and in his/her area of activity, this to include the submission of reports pertaining to such matters
  • Including, where appropriate, target populations and local actors in the identification of needs and ways of responding to them
  • Participation in defining FSL programs
  • Contributing to the writing of the FSL sections of project proposals

Examples of tasks:

  • Carry out need assessment missions (methodology, team training in the field, carrying out investigations on the ground)
  • Collect secondary data and information supplied by the target populations
  • Analyze the results of need assessments
  • Write up analysis reports
  • Put forward recommendations for the definition of programs (localization, methods of implementation, context...)
  • Work on the definition of programs, taking into account logistics, administration, other areas of intervention, partners etc
  • Contribute to proposals for intervention (logical framework, covering literature, text, budget, time scales and logistics.....) in collaboration with the departments concerned

Mission 3: Set up, implement and report on FSL projects

The FSL Program Manager is responsible for :                                                                             

  • Setting up of the FSL program(s) taking into account the logical framework of the program(s), the budget, and the logistical and administrative processes of ACF
  • The quality of the programs established in conformity with the technical and project management standards of ACF
  • Familiarizing him/herself thoroughly with his/her projects, the issues involved, the logical framework and indicators 
  • Identifying the technical constraints associated with the implementation of the projects
  • Proposing innovative technical solutions in response to such constraints
  • The implementation of technical recommendations concerning his/her project (Head of Department, Technical Advisor at Headquarters, Experts,Evaluators …)
  • Supervising his/her programs, by means of internal APR monitoring tools, regular presence in the field, maintenance of a timeline, monthly review of the budget
  • Preparing the FSL components of external and internal reports relating to his/her projects in time to meet deadlines
  • Identifying and implementing safety measures for both the teams and the wider population (building sites, community based sites …)

Examples of tasks:

  • Take notice of funding agencies’ contractual document
  • Train his/her teams in the logical framework of the project, transversal issues, etc
  • Define the various stages of the projects by reference to existing technical guidelines
  • Develop for submission and approval by the Head of the FSL Department technical methodologies for the implementation of his/her projects
  • Implement project activities with his/her teams
  • Prepare and apply a plan for monitoring and evaluation
  • Convene a regular meeting of the program team to monitor the progress of activities
  • Prepare a monthly APR of his/her project
  • Lead the monthly budgetary monitoring exercise for FSL
  • Engage in the planning of needs and resources with Logistics and Finance Departments
  • Prepare reports for funding agencies and for the information of regulatory authorities 
  • Timely submit reports to his/her hierarchical manager for approval and dissemination
  • Identify risks in consultation with the support departments concerned
  • Train the teams

Mission 4: Contribute to the quality, accountability and impact measurement process of his/her program

The FSL Program Manager is responsible for :

  • Promoting and taking part in the evaluation of the impact of his/her project (external assessment) as requested and as much requested by the Field Manager
  • Promoting and contributing to learning and improvement of quality (internal evaluation and joint visits)
  • Implementing complaints procedures for ethical and transparency reasons, particularly in respect of the beneficiary populations
  • Ensuring that a double KAP survey is put in place (baseline/final)

Examples of tasks:

  • Implement the recommendations made as a result of internal and external assessments in the context of a specific work plan (quality control)
  • Respond to the target population within the framework of the complaints procedure (pre-existing within ACF)
  • Initiate an obligatory KAP enquiry at both beginning and end of each FSL project of one year or longer duration and on an ad hoc basis for shorter projects. 

Mission 5 : Participate in the coordination, representation and partnerships of ACF in his/her area of intervention 

The FSL Program Manager is responsible for :

  • Coordination of activities with other sectors and departments of ACF in order to ensure rational use of resources and optimum integration
  • Participation in visits by funding bodies whenever requested by Field Manager
  • Representing ACF and ensuring coordination with partners, the authorities, agencies of the United Nations and NGOs in his/her sector, in collaboration with Field Manager
  • Reinforcing the FSL capabilities of partners

Examples of tasks:

  • Participate in and contribute to internal and external coordination meetings
  • Represent ACF in forums or working parties in FSL and related areas
  • Identify and select potential partners along with Field Manager, according to the documented partnership policy of ACF
  • Draft and propose to the FSL HoD articles for the technical Newsletter or related external support (Field exchange..)
  •  

Mission 6 : Supervise and manage the team

The FSL Program Manager is responsible for:

  • Determining size and recruitment of his/her team
  • Team management (leadership, monitoring, motivation)
  • Evaluation of team members
  • Staff development of team members

Examples of tasks :

  • Define the human resource needs for his/her area of activity and the organization chart of the team
  • Participate in the recruitment of his/her teams (producing job descriptions, conducting interviews, administering tests...)
  • Organizing and conducting team and one-to-one meetings on both a regular and exceptional basis
  • Working out and following through individual action plans for team members
  • Managing planning, work-sharing and coordination of work
  • Providing for assessment interviews with team members
  • Providing technical support for the teams  
  • Identifying the training needs of team members
  • Setting up, organizing and leading training sessions
  • Requesting outside support for complementary training exercises (HR, HoD, partners...).)
  • Dealing with problems within the team

Mission 7: Contributing to capitalization and technical development in his/her sector

The FSL Program Manager is responsible for :

  • Capitalization of program-related data and documentation of the innovations achieved
  • Dissemination of the technical and operational expertise acquired in the course of the program
  • Contributing to the upward transmission of data from the ground the better to inform ACF communications

Examples of tasks:

  • To produce capitalization reports on the basis of existing formats
  • Compile all documents dealing with the essential techniques and methodologies involved in the projects (including the list of beneficiaries and distribution etc..) for capitalization and audit purposes
  • Write a handover report at the end of the mission
  • Ensure that his/her superior is supplied with all essential documents for archiving in digital form
  • Ensure that a CD containing project photographs is supplied to the communications department at debriefing sessions
  • Contribute to the sharing of experience (end of mission account, interview, internet site...)

Position Requirements

Required Qualifications and Skills:

  • Bachelor’s degree (Master’s Degree preferable) in agronomy, veterinary, socio-economic, rural development, anthropology, geography, international development, etc.
  • Further qualification in tropical agriculture or related subject preferred
  • Open, creative, experienced, mature, responsible, flexible, culturally sensitive
  • Good analytical and technical writing skills, organizational capacity,  communication, flexibility and adaptability skills
  • Expertise in Word, Excel, PowerPoint
  • Fluency in English and Arabic
  • Capacity to organize and supervise the work of the team, good human relations and diplomacy, training experience;
  • Demonstrated knowledge and previous experience in FSL and Cash-based interventions in emergency;
  • Capacity to establish and develop a network of professional contacts;
  • Technical knowledge on needs technical assessments, project formulation and overall supervision;
  • Capacity to monitor project, analyse a situation and propose evolution;
  • Culturally sensitive,  energetic, and dedicated to ACF values
How to Apply

Qualified candidates meeting the above requirements are requested to send an application comprising a detailed CV and cover letter in English ( PDF , Word format ) , Clearly mention the position you have applied for in the subject while submitting your application, to recruitment-ad@ye.missions-acf.org latest by 22th Nov. 2018. Only short-listed candidates will be contacted.

  • Employer: Action Contre la Faim
  • Category: Programs
  • Location: Aden
  • Posted on: 6 November 2018
  • Deadline: 22 November 2018

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