Ended Grant Coordinator

The Job

ZOA is a Netherlands based International NGO which offers RELIEF to people who are affected by conflict or natural disasters. ZOA wants to contribute to a new perspective of HOPE in which people work together for a promising future in dignity and mutual trust. Together with the affected communities, we work on their RECOVERY until they can take care of their livelihoods. ZOA has been operational in Yemen since 2012, mainly focusing on WASH and Food security & Livelihoods interventions in Sana’a, Hajjah, Hodeidah, Al Mahwit and Aden Governorates. ZOA Yemen is currently seeking for national qualified candidates for:

Grant Coordinator Country office Sana’a – 1 position

The Grant Coordinator supports the Programme Advisor and Programme Managers and is responsible for  maintaining good donor relations, safeguard compliance by ensuring proper engagement of implementing partners, timely reporting and quality control of reports. The grant coordinator coordinates with program managers, program advisor, area managers, finance department and logistic department to ensure donor compliance and timely reporting.

Key responsibilities

Project cycle  management:

  • Support the programme advisor in coordination of the grant cycle management, ensuring timely and quality submission of documents to donors;
  • Contribute to ZOA’s project cycle management, including needs assessments, formulation of concept notes and proposals and budget;
  • Guide Area Managers and other relevant staff with regards to donor’s requirements and rules.
  • Provide training and capacity building to ZOA staff and implementing partner staff on program development, reporting and donors’ compliance.
  • Supporting the Country Management Team in existing & new donor relations.
  • Assist in the preparation of new concept notes, project proposals, and donor reports & relations and take lead in uploading onto and updating online systems
  • Support program implementation when needed.
  • Support the Programme Advisor and programme Managers in developing and reviewing strategic direction through an in-depth analysis of beneficiary needs, donor’s priorities and the global trends
  • Liaise with the Programme Managers and the MEAL Coordinator on project progress, obstacles and lessons learned, and inform the donors when required, also liaise with Finance and Procurement departments and remain updated on clusters priorities
  • Ensure that implementation is in adherence to ZOA mechanisms and policies, as well as international standards such as CHS, gender marker policies, as well as international standards such as CHS, gender marker, Code of conduct, etc.

Programme Coordination

  • Reporting – Contribute to monthly and quarterly activity and financial reporting, including realization of activities versus budget utilisation
  • Maintaining an internal tracking database of donor, internal and cluster reporting timelines, and coordinate with the Programme Advisor, Programme Managers, and the M&E team to ensure that appropriate data collection and compilation take place on schedule.
  • Provide reminders to relevant staff members on reporting timelines, and be a focal person for collection, compilation of both quantitative and qualitative donor, internal and cluster reporting.
  • Support programmes’ staff to improve reporting through identifying core capacity building needs and establishing a plan to improve reporting skills.
  • Ensure comprehensive grant files and donor guidelines and resources are maintained up to date.

Donor Compliance

  • Ensure that all financial, procurements and logistics, HR, administration and security policies and procedures are donor compliant.
  • Coordinate and facilitate the security of internal and external visitors during the grant related field trips

Coordination & liaison

  • Represent the project and ZOA towards authorities
  • Support the Programme Managers and Area Managers when needed in representing ZOA in cluster and other coordination meetings, external liaison including participation in meetings and forums, follow up of queries, information requests, informal reporting, and progress updates.
  • Dealing

Skills and competencies

  • Bachelor’s degree in international management, development studies or related field

  • Minimum of 3 years of experience in management of donor grants such as OCHA, OFDA, UNICEF, among others
  • Strong critical and analytical thinking skills;
  • verbal and written communication skills in English and Arabic is required
  • At least three years of working within a humanitarian and/or development organization
  • Knowledge of all stages of programme cycle management and quality standards in humanitarian programming;
  • Computer skills and relevant office software packages (MS Office programs, email, accounting)
  • Takes initiative to improve processes and procedures
  • Knows how to prioritize
  • Excellent planning and organizational skills related to work and time management
  • Flexible conduct
  • Attention to detail and high level of accuracy
  • Ability to work independently and take initiative
  • Good communicator, both verbal and written
  • Willingness to learn and be trained and be challenged to grow
  • Willingness to teach and train others

Location: Sana’a

Start date: as soon as possible, contract until 31st of December 2019 with possibility for extension

How to Apply

Please send your cover letter and CV, together with 3 recent references in English with reference to the applied position to the following e-mail address: recruitment.yemen@zoa.ngo

Please indicate the position and location  the lin the Subject of the email and in the Cover Letter. Not adhering to this will lead automatically to disqualification.

Please mention your name in the uploading CV

Only shortlisted candidates will be contacted and only completed applications will be accepted

Deadline for application: 14th of November 2018

  • Employer: ZOA
  • Category: Administration
  • Location: Sana'a
  • Posted on: 8 November 2018
  • Deadline: 14 November 2018

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