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Job Description
FSC #: SUIHAY/2021
Length of Time: Until 31st October 2021 (with possible extension)
Location: Aden, Yemen, with possible travel to field locations
Number of positions: 1
ORGANIZATIONAL OVERVIEW
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender equality, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development and humanitarian challenge in more than 70 countries.
FHI 360 has been responding to the humanitarian crisis in southern Yemen and along the Western Coast since 2018. Through an integrated health, nutrition, and WASH program, FHI 360 works in Aden, Taiz, and Hudaydah governorates. FHI 360 supports static and mobile health facilities, including rehabilitation, technical support and staff training, and provision of supplies. FHI 360 also works at the community level through Community Health Volunteer and water rehabilitation components to reach additional populations. Furthermore, since January 2020, FHI 360 has served as the NGO co-lead for the Aden Sub-Health Cluster. With a country office in Aden and a field office in Al Mokha, FHI 360 has a staff of over 40 national and expatriate staff.
POSITION OVERVIEW
Working under the direct supervision of the Logistics Manager, the purpose of the position is to administer, receive, store, and issue of a wide range of supplies, pharmaceutical and other perishable items, spare parts, tools, equipment and other logistics materials for FHI 360 projects and departments. Maintains up-to-date inventories and conducts periodic physical count of warehouse and storage items. Tracks and monitors assets. The position may supervise storekeepers, store clerks, and casual workers.
KEY RESPONSIBILITIES AND DELIVERABLES
- Responsible for checking the quantity and quality of goods received from suppliers and other organizations and reporting any discrepancies or damage immediately.
- Creates/updates stock cards for all stock items in a timely manner immediately following receipt and after issuance of goods. Ensures all required information are correctly and entirely recorded on the stock cards. (Product specification, serial number, expiry date, received or issue date, stock balance, in, out and reference number of reception and delivery documents.
- Ensures items are properly organized and are correctly stored, well protected, fully identified and are easy to get to (cleanliness, security, access).
- Responsible for the management and control of “sensitive” goods, expiry dates, and packaging and special storage condition i.e., pharmaceuticals and cold chain.
- Prepares outgoing goods on the basis of stock requests; issues goods in compliance of FEFO and/or FIFO principle.
- Ensures proper packing and labelling of freight in accordance with the instruction of the supply log.
- Regularly advises the transport officer on the weight/volume/number of goods ready for dispatch to different projects or units; collaborates with the transport officer to organize and send cargo to the field.
- Closely monitors stock levels, especially of pharmaceuticals in collaboration with the pharmacist for monthly usage, expiry dates, excess and possible shortages; liaises with the pharmacist to ensure the minimum stock level and when they are over maximum.
- Maintains asset register and ensure that an updated assets inventory sheet is maintained on monthly basis.
- Carries out a physical stock inventory check annually and as needed. Prevents stock discrepancy (theft and damage).
- Responsible for monitoring storage conditions and advising accordingly
- Ensure that all assets and equipment are well maintained and reports defects.
- Ensures timely disposal of damaged and obsolete items; generates asset disposal reports
- Ensures that the movement of assets is tracked, and the necessary documentation is done when an asset changes its status.
- Ensures that an up-to-date filing system for all assets maintained.
- Prepares weekly and monthly inventory and asset reports, yearly assent count report.
- APPLIED KNOWLEDGE & SKILLS:
- Understanding and general knowledge of equipment, warehouse inventory, and asset management
- Ability to organize and priorities workload, using initiative when appropriate.
- Ability to produce reports on Excel sheets and review information for completeness and accuracy
- Ability to perform tasks with attention to detail.
- Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
DESIRED QUALIFICATIONS
- Degree in business management or related field
- 2-5 years of experience providing logistical and/or administrative support
- Experience in supervising, managing/coaching and training others.
- Good command of English and Arabic for clear communication and interaction to the staff and other stakeholders.
- Experience of working with a non-governmental organization (NGO) preferred.
- Pharmaceutical management experience is a plus.
- Use of computer software (Word, Excel, Power point, Outlook)
How to Apply
Important Notes / مقترحات هامة
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