Security & Liaison Manager
Job Title: Security & Liaison Manager
Department: Program Department
Reports To: Chief of Party (COP)
Location: Aden, Yemen
Yemen Communities Stronger Together (YCST) is a three-years, multi-million US Dollar, a community-led program funded by USAID and implemented by Global Communities (GC) in seven governorates in Yemen (tentatively in Aden, Lahj, Abyan, Taiz, Sana’a, Ibb, and Dhamar). The purpose of YCST is to support local-level initiatives that mitigate conflict, strengthen social cohesion and promote the peaceful resolution of differences. To reach its goal, YCST will engage communities in an inclusive approach through Participatory Action for Community Enhancement (PACE) Mode to identify and implement service delivery and conflict mitigation projects, build the capacity of formal and informal local leaders, organizations, and networks to serve as neutral arbitrators and peace builders that can meet community and constituent needs that will serve to reduce localized conflicts, and provide stability. The program will also carry out regular and action-oriented learning and contextual analysis across all interventions to support adaptive management and enhanced outcomes.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Security & Liaison (S&L) Manager is responsible to maintains and develop YCST’s relations with local organizations and government authorities of the Government of Yemen at national and targeted governorates level. S/he will liaise with relevant officials to ensure timely and effective approval of sub-agreements, travel permits, government reports, etc. She/he is responsible for keeping healthy relationships with local communities and authorities in Aden and the target governorates and other stakeholders and partners. The primary duties and responsibilities include:
- Demonstrate an excellent relationship with the YCST offices' neighborhoods and tribal and non-tribal groups
- Facilitate expat staff security and exit of the country in an emergency
- Conduct Threat and Risk Assessment to ensure safety, security, and protection of all staff and YCST properties and Minimize personal and operational risk to the program.
- Regularly meet local authorities’ focal points, to maintain effective organizational communications;
- Work together with the Chief of Party, Home Office Security Director and in-country security firm in order to update Security, Evacuation, and Contingency Plans.
- Ensure that the required government (monthly/quarterly/annual) reports are submitted in a timely manner to relevant government authorities;
- Ensure timely processing of travel permits for international staff, between governorates and within the governorate;
- Facilitate team’s movements and obtain necessary permits and security clearance for program operation and activities implemented in the targeted areas with the relevant stakeholders and government authorities;
- Facilitate and liaise the approval of sub-agreements, permits, and letters from the national government;
- Facilitate project's access to national ministries and governorate officials
- Draft, submit, follow up and record physical and electronic archives of all communications with government authorities;
- Keep abreast and monitor policies and procedure developments in relevant government bodies and regularly and internally share summaries;
- Evaluate the performance of the security guards and security company and take immediate actions for performance improvements. This includes but not limited to checking staff IDs, entry and exit procedures for staff and visitors, visitor logs, incident logs, and building security systems including lighting, water, electricity, emergency lighting, and surveillance system.
- Coordinate with USDSS and other INGOs to analyze and document best practices for engaging with the local authorities and obtaining programs/projects approvals;
- Promptly report to the Chief of Party on any security issues and/or incidents and develop a plan of action
- Maintain close contacts with all relevant stakeholders to develop a network and build relationships with key actors to ensure the gathering of reliable security information. The above includes regular participation to in-country security-related meetings.
- Check and maintain office safety and security equipment on a regular basis; fire evacuation, First Aid kits, etc.
- Conduct regular drill for the staff and designate collection point
- Conduct security assessments for office buildings and guest house.
- Monitor and update travel protocols including periodic checks of implementation of travel SOPs, use of Travel Authorizations, as needed.
EDUCATION and/or EXPERIENCE
- University degree in (Management, Business Administration Law, Security Management or equivalent qualification)
- Experience related field a minimum of 5 years of NGO/INGO or UN field (operations) experience in a related field (Security/Safety/Liaison).
- Supervisory experience in the security forces or contractors is highly preferred
- Strong public relations and ability to resolve security issues at the neighborhood and local levels
- Knowledge of the political, security, and economic context in the country
- Excellent organizational and communication skills and teamwork-oriented.
- Excellent analytical, and problem-solving and organization skills.
- Ability to read and interpret documents, and communicate with others as necessary to perform job duties effectively
- Proficient in standard Microsoft Office package (Word, Excel, Outlook) and typing.
- Ability to travel as required within Yemen.
- Ability to work under pressure and manage personal stress levels.
- Sense of neutrality and ability to work across Yemen, in cooperation with all parties to the conflict.
- Must be able to work in collaboration with both national and international staff.
- Ability to work in a multicultural context as a flexible and respectful team player.
- Ability to exercise sound judgment and make decisions with limited supervision.
- Extremely flexible, and have the ability to cope with stressful situations and frustrations.
- Excellent Arabic communication skills and fair English communication skills
Normal office environment, however, due to the nature of activities and areas where we operate, you might have to work below normal/difficult working/travel/accommodation conditions. Able to work on a computer and operate a keyboard, for extended periods of time. Able to work out of office location, at times at odd hours.
From December 2018 until August 15, 2021.
- Application should consist of a one-page cover letter and detailed resume or CV. The cover letter should include the applicant’s earliest date of availability to begin work with the YCST program. Resume or CV should include the applicant’s detailed work and educational history.
- Applications should be submitted to https://podio.com/webforms/21631009/1506207.
- Applications submitted after December 28th, 2018 will not be considered. Only short-listed candidates will be contacted.
- Due to the urgency of this appointment, selection processes would be on a rolling basis.