Ended Assessment , Monitoring & Evaluation Manager

The Job

Country and Base of posting    YEMEN – HODEIDAH
Reports hierarchically to    FIELD COORDINATOR
Announcing Date    06/12/2018
Closing Date    19/12/2018
Contract period    6 months renewable 
Salary     According to organization grades
Application submission information    

General Information on the Mission

Première Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilian victims of marginalization and exclusion, or those hit by natural disasters, wars and economic collapses by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency. The association leads in average 190 projects a year in the following sectors of intervention: Food Security, Health, Nutrition, Construction and Rehabilitation of infrastructures, Water, Sanitation, Hygiene and Economic Recovery. PUI is providing assistance to around 5 million people in 20 countries across Africa, Asia, the Middle East, Eastern Europe and France.
Yemen is one of the 30 poorest countries in the world with 54% of the population (2014 est.) living below the poverty line on less than two dollars a day. In parallel, since 2011 and the Yemeni revolution, the State is facing major humanitarian challenges. The transitional process failed to provide sustainable peace in the region. The country is now divided in two, with northern Yemen being under severe stress to provide for its population. In March 2015, a Saudi-led coalition began airstrikes in support of southern based pro-government forces, leading to a very unstable situation and dire humanitarian needs. 
The armed conflict has spread rapidly throughout much of Yemen since mid-March 2015, with devastating consequences for civilians. Two years of violence has led one of the world's poorest countries into chaos. Around 70% of the population, or 18.8 million people, now depend on humanitarian aid (OCHA); 2.8 million people are displaced; Dozens of schools and hospitals were the target of attacks; 17 million Yemenis are food insecure and 3 million children and pregnant or lactating women are acutely malnourished. The lack of access to safe drinking water and sanitation also affects 14 million people. 14.8 million people have no access to health care. A generation of Yemeni children is at risk, as nearly 2 million children do not have access to education because of conflict, poverty and discrimination. Yemen has turned into the number one humanitarian crisis in absolute numbers of people in need.

PU-AMI’s strategy/position in the country
PUI has been present in Yemen since 2007. From 2007 to 2011, PUI supported the primary health system in Hodeidah Governorate. After a one-year stand-by in 2011 due to security reasons, the mission re-started in July 2012 with a nutrition project focusing both on emergency response and a longer term community-based approach in Hodeidah and extended its activity in Raymah Governorate. 
Since the beginning of the current crisis in 2014, PUI has progressively developed a core field of intervention based in an integrated approach in order to contribute to tackle one of the main issues faced by the conflict affected population in Yemen: acute malnutrition and access to health care. The integrated approach currently includes: 

  • - The direct provision or the support to Primary Health Care (PHC) services, including  Integrated Management of Childhood Illness (IMCI), Sexual and reproductive Health care (SRH) Antenatal and Postnatal Care (ANC & PNC), Vaccination, Health and hygiene Promotion.
  • - The management of Outpatient Therapeutic Programs (OTP) and Supplementary Feeding Programs (SFP) for Moderate Acute Malnutrition (MAM) and Severe Acute Malnutrition (SAM) cases.
  • - The support to standard safe Water, Sanitation and Hygiene services in Health facilities
  • - The management of General Food Aid and the distribution of Food Baskets for households with SAM cases.
  • In 2018, PUI continues to concentrate its intervention in 6 districts of Hodeida and 3 districts of Raymah. 
  • In May 2017, PU-AMI also started being a part of the Emergency Cholera Response in Hodeida and Raymah through the set up or Oral Rehydration Points and support of one Cholera Treatment Centre in Raymah, and as a partner of an early warning system. 
  • PUI will also position itself in influencing positions, through effective participation to clusters and sub-clusters (nutrition; food security and livelihoods; WASH) and working closely with relevant government departments (MOPIC; MoPHP).The mission will explore opportunities for geographical expansion through developing and clarifying expansion criteria beyond the current Governorates and District.  

Overall objective
The AME Manager will assist PU-AMI’s Program Staff in being accountable to donors, constituents and stakeholders in the Yemen mission, ensuring documentation of progress, measurement of effectiveness and impact, for donors reporting requirements and organisational accountability process. The AME Manager will support the project teams in the development of AME plans and tools for each project and provide AME guidance for the bases. The AME Manager will ensure the effective management of data collected for utilisation in reports, proposals, learning exercises and improvement of implementation quality.
The AME Manager will directly manage the AME team, lead assessments in liaison with project implementation teams and under the direction of the Field Coordinator, standardize systems and capitalize on tools, and provide strong support at base level to monitor and ensure quality through lessons-learned of ongoing projects.

Tasks and responsibilities
The AME Manager, in close cooperation with the program teams, will ensure implementation of the defined AME strategy for PU-AMI’s Programs in order to improve program quality, monitoring performance and facilitating the transmission of best practices. He/she will enhance the overall use of clear project logframes, sound data collection and analysis methods; and facilitate assessments that are integrally linked to program design.  He/she will work closely with the Field Coordinator as well as the PM/AMs.

    Develop an Assessment, Monitoring & Evaluation plan (for both ongoing projects and for needs/vulnerability analyses outside the scope of ongoing projects) and contribute to innovative grant proposals and high-quality reports by making available sound, accurate and qualitative data 
    Lead on information management (data) and knowledge management (capitalisation)
    AME capacity building and support to ensure teams are aware of M&E processes, mission protocol and tools and are trained on their use and implementation

Specific objectives and linked activities
1.    Contribute to the update and improvement of mission-level AME processes

  •      Supporting the Deputy Head of Mission to periodically revise the mission’s AME/Quality protocol and train the teams on its implementation and use.
  •      Collecting best practices, case studies which demonstrate qualitative and quantitative changes in order to inculcate a culture of leaning and information sharing.
  •      Identifying innovations and improvements to enhance effectiveness of PU-AMI’s M&E framework and systems.
  •      Proposing and developing Terms of Reference for surveys, researches, case studies, lessons learnt, success stories and any other qualitative data collection methods.

2.    Developing the M&E plan per project and planning/implementing assessments (including non project-specific assessments)

  •      In collaboration with the technical advisors/coordinators, Deputy Head of Mission, Field Coordinator and Grants Officer, preparing results frameworks, performance monitoring and evaluation plans for new projects and/or grant proposals, including the harmonization/standardization of indicators, data collection methodologies, time lines, measurement tools, analysis and reporting protocols, products and expected delivery.
  •      Defining methodologies and providing technical support for the development of baseline, endline and vulnerability/needs assessment studies, while supporting field teams in project-specific needs assessments and baselines.
  •      Ensure the effective design and implementation of the defined monitoring tools per project and ensure the utilization of the data collected for improvement of program quality and accountability.
  •      Lead on base-level checking and classification of sources of verification.
  •      Overseeing and supporting indicators monitoring processes by:
  •      Providing technical support on the sampling, data collection and analysis process,
  •      Ensuring quality and accuracy of data,
  •      Coordinating and reviewing all assessment and outcome reports,
  •      Developing reports that synthesize and synchronize initial key finding (needs) and results (outputs/outcomes)
  •      Seeking sector-specific input from experts or focal points at mission and HQ level and incorporating into the design of M&E plans.

3.    Contributing to grant proposals and reports by making available accurate and qualitative data, analysing it and formulating it into reporting formats

  • In collaboration with the Grants Officer, Deputy Head of Mission and Field Coordinator, preparing results frameworks, monitoring and evaluation plans for new proposals, including the definition of indicators, data collection methodologies, timelines, measurement tools, analysis and reporting protocols, products and expected delivery.
  •  Input to the compilation of donor reports collecting data from the field and ensuring correct analysis in narrative sections before submission.
  •  Support in the development of proposals as needed; ensuring that assessments are utilized as the basis for proposal development and systematically available for proposal submission.

4.    Lead on information management and knowledge management in the base

  • Overseeing the quality and processing of data collection and data analysis by following up the day-to-day work of the field teams.
  • Ensure project progress, assessment data and tools are filed and compiled in an efficient and shareable manner, with knowledge and information sharing across bases and with Coordination team.
  • Assist in data cleaning, data analysis and assessment report writing.
  •  Develop effective IM systems within the base e.g. electronic databases, mapping, use of ODK systems.
  • Work with the Deputy Head of Mission to ensure capitalisation on tools and processes across projects and bases.
  • Collecting best practices, case studies which demonstrate qualitative and quantitative changes in order to inculcate a culture of leaning and information sharing.
  • Ensure mid and end-of-project review meetings are carried out for learning and best practice identification.

5.    Management of the base level AME team(s) and support in technical AME capacity to non-AME staff (Project Managers and Officers)

  • Training and providing technical support teams on all AME tools and processes, as well as on using analysed data to inform program quality control, document lessons learnt and future project development.
  • Trainings on AME concepts including protection of sensitive beneficiaries data, cross cutting issues e.g. gender.
  • Discussion of AME plans for each project and ensure team members understand operationalization of quality control process.
  • Ensure understanding of the indicators to be followed, the method of data collection, frequency, responsibility and analysis of each.
  • Providing ongoing mentorship and support in day-to-day tasks for the M&E team identify their learning needs to be addressed.

6.    Accountability

  • Ensure the implementation of accountability mechanisms in the field.
  • Establish, implement and monitor efficient feedback, complaints and referral mechanisms from beneficiaries and project teams.
  • Establish a communication with communities protocol and ensure its rollout amongst all projects and support staff.

General Organisation of the work
Hierarchical link
    Direct Functional management: 2 MEAL Officers, 1 MEAL Assistant, 1 Data Entry Clerk
    Indirect management: None
    Directly Reports to: Field Coordinator
    Indirectly Reports to: Deputy Head of Mission

Required Profile

Required knowledge and skills






  1. Bachelor’s or Master’s degree in a field related to Project Management, international development and/or social sciences

professional experience

  1. Experience in M&E or Project Management
  2. Experience with an international NGO


knowledge and  skills

  1. Experience in donor requirements and expectations
  1. Knowledge of Hodeidah and Raymah


  1. Excellent command in writing and editing documents in English




  1. Strong computer skills essential, including ability to operate Microsoft Office softwares
  1. Database Management software

Required Personal Characteristics (fitting into the team, suitability for the job and assignment)
    Demonstrated experience in assessment, monitoring and evaluation
    Proven capacity for analyzing and synthetizing comprehensive information and technical data
    Ability to guarantee effective and timely outputs;
    Good communications skills for public presentations;
    Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload;
    Self-motivated, flexible and adaptable to the needs of the team and organization
    Strong commitment to support/develop capacity of national staff and developing second layer of leadership;
    Proven management ability and inter-personal skills – team player;
    Problem solving and leadership skills;

How to Apply

If you believe that you have the qualifications and skills to excel in this position, please send a one page cover letter and a CV in English as well as relevant diploma and other certificates by email to yem.hod.recruitment@pu-ami.org  no later than 19/12/2018. The subject of the email should be heading « Monitoring & Evaluation Manager ».

Only applications respecting these criteria will be considered. Do not apply unless you meet minimum application requirements or you will not be considered.

Only short-listed candidates will be contacted